OFFICE OF VOCATIONAL REHABILITATION
REQUEST FOR QUOTE (RFQ)
FOR
INNOVATION AND EXPANSION PROJECTS
ITQ CONTRACT #4400013615
BID FORM – BEST VALUE CRITERIA
RFQ 6100039509
Category 11
Post-Secondary Vocational Training Program
We have received notification from the Department of General Services that your agency has been qualified to bid on the Innovation and Expansion Projects. We are interested in having you develop a Request for Quote for Category # 11–Post - Secondary Vocational Training Program, Solicitation Number 6100039509.
The following information is provided for you to submit a quote:
Statement of Work RFQ – Category # 11–Post-Secondary Vocational Training Program, Solicitation Number 6100039509.
Attachment A - List of OVR District Offices and Counties served
Attachment B - Domestic Workforce Utilization Certification
Attachment C - Budget Proposal Spreadsheet Template
Attachment C-1 - PETS/NON PETS Cost Guidance
Attachment D - General Conditions and Instructions to Bidders for a Request for Quote
Attachment E - Lobbying Certification
Attachment F - Disclosure of Lobbying Activities Form.
Attachment G - Federal Funding Accountability and Transparency Act Sub-Recipient Data Sheet
Attachment H -Innovation and Expansion Project Implementing Requirements
Attachment I –Timeline
I&E Q&A’s
The successful contractor(s) will be selected based on Best Value. The Best Value Criteria specified below defines the criteria that will be used to determine the successful contractor(s) to be awarded the assignment. It is imperative that you expound in writing on each of the Best Value Criteria listed and attach all requested material. You may complete your cost quotation on this form and return your quote and all attachments by reply e-mail to no later than 10:00 am on September 13, 2016. All questions must be addressed to , no phone calls will be accepted. All questions must be submitted by September 7, 2016 at 10 AM and will be answered by noon on September 9, 2016.
Best Value Criteria:
1.Availability. This includes the contractor’s availability to provide the services in a timely manner to ensure the project gets a full 12 month funding cycle. The highest score will be given to an agency that can free up resources or hire new resources immediately to begin this project.
2.Need: This includes a description of the need for this project for OVR customers and how the need was determined. Cite data sources with specific examples.
3.Initial Project Work Plan. Identify the District Office and Counties to be served through the Innovation and Expansion Project. The Work plan must include a complete description of each of the deliverables and objectives in the Statement of Work and realistic and obtainable timelines by quarter to complete all deliverables. Specifically state the outcomes proposed for each deliverable.Describethe negotiated travel plan with the Local Education Agencies (LEAs) for the OVR eligible students or potentially eligible students to transport the students from the school to the Work site. Provide a Project Evaluation Plan for the project, which measures progress toward each Deliverable.
4. Contractor Personnel and Qualifications: Provide job descriptions and resumes with names of individuals that will be assigned and demonstrate the qualifications and skills required to successfully develop and implement the project as defined in the Statement of Work. It is very important that the proposed individuals meet the minimum levels of experience and have all proper certifications, if requested. The proposed project manager must have demonstrated project management skills and technical background and experience to appropriately manage the project.
5Performance. This includes a description of the contractor’s and its proposed resources’ prior experience and qualifications for performing the types of services described for the project. Demonstrate ability to sustain project activities after the project period.
6.Accessibility: Includes a description of the accessibility of the facility and the surrounding location for the Project, transportation availability for customers, program accreditations and licensure.
7.Cost. This includes all allowable project costs chargeable under the Contract for the initial 12 months. Budget items must be relevant, reasonable, fully justified, and directly related to the development and operation of the I&E Project.
Please return your project Work Plan and the Attachment I–Timeline with your Quote. Your Work Plan must be limited to 15 pages and include sufficient detail describing the implementation/actionsteps/tasks for all the deliverables and objectives in the Statement of Work and must also specifically address each Best Value Criteria. Attach all job descriptions to the bid. Provide detailed resumes of consultants or personnel involved in the project showing each individual’s education, certifications and experience in providing these services. Complete and return Attachment C – Budget Proposal Spreadsheet Template to provide a detailed project budget and budget narrative that fully describes and justifies the cost of the project and demonstrates how each budget item relates directly to the I&E Project. Complete and return all required Attachments listed below. Place the Cost information for your proposed project on the line below and sign your Quote:
TOTAL COST FIRST YEAR: ______
Signature of Executive Director: ______
NAME AND ADDRESS:
CONTACT PERSON:
PHONE NO.:
FAX NO.:
SAP VENDOR NUMBER:
FEDERAL IDENTIFICATION NUMBER:
E-MAIL:
Quotes that are incomplete or quotes that arrive after the deadline will be rejected.
Note: This Request for Quotations is a restricted solicitation. Only those contractors qualified in the designated Categories (Category 3, Category 6, Category 9, Category 10, Category 11, and Category 12) under ITQ Contract #4400013615, known as the Commonwealth of Pennsylvania’s Innovation and Expansion Projects Invitation to Qualify (ITQ), may submit a proposal in response to this RFQ.
For more information about the Innovation and Expansion Projects ITQ, please click the following link.ITQ/WhereToStart.aspx
The following documents must be returned with your RFQ response:
Statement of Work RFQ - include Project Work Plan, Best Value Criteria, Bid Form, Job Descriptionsand Resumes of proposed personnel
Attachment B - Domestic Workforce Utilization Certification
Attachment C - Budget Proposal Spreadsheet Template
Attachment D - General Conditions and Instructions to Bidders for a Request for Quote
Attachment E - Lobbying Certification
Attachment F - Disclosure of Lobbying Activities Form.
Attachment G - Federal Funding Accountability and Transparency Act Sub-Recipient Data Sheet
Attachment H -Innovation and Expansion Project Implementing Requirements (add agency name, address and complete pages 5-6)
Attachment I - Timeline
I&E - Q&A’s
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