Riverchase HOA
Board of Directors Meeting Minutes
Monday, August 20, 2012- 6:30 PM at Jerry Coomb’s Residents

William Pfaff President Present

Gary Robas (Landscape) Vice President resent

Jerry Coombs (ACC) Treasurer resent

SecretaryVacant

Brandee Wilkins Member at Large

Corrin Dandridge Property Mgr/Principal resent

Sheri Campion Landscape Committee

John Sanders ACC Committee resent Social Committee Vacant

Emily Boroden Decorations Committee resent

Lisa Beckman Communication Committee

Richard Vaughn HOA Repair/Contractor

  1. CALL TO ORDER

- Meeting started 7:00 P.M.

  1. READING AND APPROVAL OF MINUTES

-Board tabled review and approval of minutes for July 2012. Approval to be done by e-mail.

  1. COMMITTEE REPORTS

Landscape

  • Yard of the month – None
  • Ticer Quote: Riverchase entrance repairs (irrigation repairs)
  • Ticer Quote for Entrances:
  • 22 flats of flowers $550.00 – None purchased
  • Raise metal edging around path and install weed block Paper along with 35 yards crushed granite: $5,600.00 – Complete
  • Subtotal: $6,150.00
  • Tax: $507.38
  • Grand Total: $6,657.38 – Work Completed
  • Recommended purchase of wildflower seeds for back area to plant in fall. – To be decided
  • Recommended that bushes be trimmed back from DR Horton sign at front north gate.

ACC

  • ACC Committee Report(s) – None
  • Board approved additional month of Smartweb Services for ACC approvals at a cost of $30 per month beginning August 21st. Contract can be terminated at any time. Decisions are e-mailed to the homeowner in a letter format for them to either print or save electronically (at Board’s request the letters can be mailed). Once an application is denied the homeowner will receive an electronic letter explaining the denial with whatever comments the ACC committee provides along with PMG’s contact information provided if there are any questions. PMG does not offer an export or back up drive for the Smartweb service; however, e-mail approvals and ACC requests can be compiled into pdf’s by Board members for online storage.

Social

  • Social Committee Report(s) – None

Decorations

  • Decorations Committee Reports(s):
  • Emily recommended creating a storage list of decorations in order to avoid duplicated buying.
  • Only $32.11 remaining on $1,000.00 annual decorations budget.

Communication

  • Communication Committee Report(s) – None
  1. TREASURER REPORT
  • Board reviewed and approved the July31, 2012 Treasurer’s report on condition that Corrin follow-up and confirm that $5,000 was moved from operating cash to reserve account and reserve landscaping costs be coded to landscaping on Income Statement.
  1. DISCUSSION ITEMS

- Harold B. Price retainer refund request of $1,427.50 approved – Corrin/William

- Hearing date from Collin County court resolved – Collection Supervisor Debbie Simpson

- Curb & sidewalk repairpictures taken and waiting on bidding out job – William/Jerry

- End of season pool closing time determined to be September 4th with later date for winterization – Board

- All collection accounts to be forwarded to the Manning Law Firm – Corrin

- Report and feedback about the pool cleaning service – Jerry

- Speed limit signs have been received and to be put in place – Jerry

- Breakfast at the gates – Scheduled for October 13th 6:45 AM – 8:00 AM. An annual meeting proxy will be provided along with HOA annual meeting flyer, newsletter, water, juice and muffins. – Board/Corrin

- Reserve Methodist church for October 17th – Lisa

- Send out Annual notice by September 17th – Gary/Corrin

- Lake Management Services contacted to review and fix pond fountain – Corrin

- U-haul storage contract to be terminated to move closer to HOA – Corrin/Jerry/Gary

  1. CLOSE OF MEETING

- Meeting ended9:00 P.M.

Next meeting: September 17, 2012, 6:30 p.m. at William Pfaff’s residents 1614 Timber Brook Drive

  1. EXECUTIVE SESSION