College of Arts and Architecture

College of Arts and Architecture

Office of Human Resources

______

(Name) (Appointment Type)

______Appointment

(Work Unit) Processed Date ______

______PSU ID#______

(Position)

Submitted to Employee

Employee Returned

Letter of Appointment

______(Memorandum of Personal Service) ______Filed In Employee’s

File (Copy to unit)

______I-9 Form ______Original Mailed to 410 J. Elliott Bldg.

(OHR, Benefits Division)

______Faculty CV/Resume ______College HR Office

______W-4 Form ______Original Mailed to 101 J. Elliott Bldg.

(Payroll Department)

______Salary Deposit Card ______Original Mailed to 101 J. Elliott Bldg.

(Payroll Department)

______Alien Information Form ______Original Mailed to 101 J. Elliott Bldg.

(international employee/student) (Payroll Department)

______W-9 ______Original Mailed to 101 J. Elliott Bldg.

(Permanent resident of the US under US Immigration Laws) (Payroll Department)

______Intellectual Property Agreement ______Mailed to 113 Tech. Ctr.

(Intellectual Property Office)

______Workers’ Compensation Forms ______Original Filed in HR Employee’s File

(Workers’ Compensation Information)

(Workers’ Compensation Employee Notification)

______Drug Free Work Place Form ______Original Filed in HR Employee’s File

______Background Check Completed ______Filed in HR Office/email notification to Unit

______Affirmative Action Data Card ______Mailed to AAO/ 328 Boucke Bldg.

(Completed on-line when applying) (Affirmative Action Office)

______Fluency Form (Faculty Only) ______Original Filed in HR Employee’s File

______Clery Act Notification (Form 1) ______Original Filed in HR Employee’s File

______Voluntary Self-Identification of ______Original Filed in HR Employee’s File

Disability (Form 3)

______Voluntary Self-Identification of ______Original Filed in HR Employee’s File

Protected Veteran Post-Offer (Form 5)

______Employee ID Card Form ______Employee go to 103 HUB Robeson Center

(Photo ID Required)

______Computer Access Account Form ______Mailed to 204 Wagner Bldg.

(Allow 3-5 Business Days) (ITS Accounts Services Office)

(Employee must go to signature station to obtain access)

______Systems Access Request Form ______Contact Access & Security Representative

(ASR) Gwen Miller, , if

IBIS and/or ISIS is needed

______New Employee Orientation (staff) ______HR Office will provide HRDC dates

______ESSIC Information ______Review with Employee

______Staff Electronic Time Record ______Review with Employee

______Parking Permit + Parking Map ______Obtained from HR/FO office

______Benefits Information ______HR Office to review with Employee

______e-Verified (DHS) ______Filed in HR Office with copy to Dept.

______Dean’s Welcome Letter (Staff only)

______Mentoring Letter (faculty only) ______Letter sent by HR Copies in HR file

Miscellaneous Info to be reviewed by unit:

______Keys ______Electronic Calendar ______Telephone access and use

______Review of office procedures (i.e. mail, supplies, maintenance, Etc.)

All new hires should contact IT specialist in their unit for IT assistance.

Please submit a copy of the entire packet to the College HR Office (120 Borland Building) for the employee’s permanent file.

For additional information please check out the payroll office website at:

http://www.controller.psu.edu/divisions/payrolloffice/