MINUTES OF GAINES CHARTER TOWNSHIP BOARD
FOR THE Regular MEETING
March 21, 2016
Present: Hilton, Osterink Lemke, Fouch, Haagsma, Burnside, Fryling
Also present was Township Planner Mark Sisson
Clerk Osterink offered opening prayer and the Pledge of Allegiance was recited.
1. The meeting was called to order by Supervisor Hilton at 7:00 p.m.
2. Motion by Burnside and supported by Lemke to approve the agenda with the addition of two items: an action item from the Planning Department in regards to Distributed Antenna Systems and the approval of two new hires (Foreman and Wiereinga) for the Cutlerville Fire full-time force.
Ayes: all
3. Persons in the audience who wished to address the Board were given opportunity
- Mr. Robert Coughlin and Mr. Ryan Gallogy, both candidates for the 72nd State Representative District introduced themselves and made a few comments.
- Trustee Fryling thanked the staff of the Township for the Get-well card he received.
4. Consent Agenda
Motion by Haagsma and supported by Burnside to approve the consent agenda including payment of the bills for January 30, 2016 through March 16, 2016 in the amount of $670.377.01
Ayes: Fryling, Fouch, Osterink, Hilton, Lemke, Burnside, Haagsma
5. Election Update- Clerk Osterink gave an update of the Presidential Primary Election and projections for 2017 as to budget costs.
6. Planning Department
A. Preservation Lakes Final Preliminary Plat approval
Motion by Haagsma and supported by Fouch to grant approval for the Final Preliminary Plat for Preservation Lakes with the conditions included by the Planning Department.
Ayes: Fouch, Osterink, Hilton, Lemke, Burnside, Haagsma, Fryling
B. South Creek North Final Preliminary Plat Review
Motion by Haagsma and supported by Burnside to grant approval for the final preliminary Plat for South Creek North with the conditions included by the Planning Department.
Ayes: Osterink, Hilton, Lemke, Burnside, Haagsma, Fryling, Fouch
C. Proposed Resolution to Adopt 84th Street and Kalamazoo Avenue Sub-Area Plan
- Planner Sisson explained the changes from the original submittal and that they were largely verbiage.
Motion by Haagsma and supported by Fouch to approve the resolution 2016-10 in which The Gaines Charter Township Board after review and consideration, hereby approves the
“84th Street and Kalamazoo Avenue Corridor Sub-Area Plan”, attached hereto as Exhibit A, as an
amended component of Gaines Charter Township Master Plan.
Ayes: Hilton, Lemke, Burnside, Haagsma, Fryling, Fouch, Osterink
D. DAS Tower Permitting
- Hilton and Sisson explained that there was a consortium of Grand Valley Metro members in regards to the permitting and licensing of Distributed Antenna Systems. One company has begun the installation of such a system without permitting the antennas they are using. Direction is being sought by Hilton and Sisson in regards to this installation.
Motion by Haagsma and supported by Burnside to direct staff and Township Supervisor to contact the company and instruct them to stop any construction of antennas until proper arrangements and fees can be arranged.
Ayes: Lemke, Burnside, Haagsma, Fryling, Fouch, Osterink, Hilton
7. Treasurer’s Department
- Lemke explained that there was a request made by a resident to be heard by the Board in regards to a penalty for late payment of taxes. Included in the agenda packet is the request and memo by the Treasurer explaining why the penalty was applied.
Motion by Lemke and supported by Fryling to deny the request for waiving the late fee penalty because it was not a clerical error on the part of the Treasurer’s Department.
Ayes: Burnside, Haagsma, Fryling, Fouch, Osterink, Lemke Nays: Hilton
8. Water and Sewer Release of Easement
Motion by Lemke and supported by Haagsma to approve the Easement Release for Cobblestone Corners Weathervane No. 4 as recommended by Vriesman and Korhorn, Engineers.
Ayes: Haagsma, Fryling, Fouch, Osterink, Hilton, Lemke, Burnside
9. Opportunity for Public Comment- no one wished to speak
10. Supervisor’s Department
A. Petition to abandon Valley Spring Drive
- Sisson explained that some of the residents on Valley Spring Dr were petitioning the County Road Commission to abandon part of the road.
Motion by Burnside and supported by Lemke to go on record with the County Road Commission as being opposed to the abandonment of the road due to policies of the Township in regards to preferred connections within the Township.
Ayes: Fryling, Fouch, Osterink, Hilton, Lemke, Burnside, Lemke, Haagsma
B. Liquor License renewals
1. Motion by Haagsma and supported by Burnside to grant license renewal to Briarwood Golf Course as the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Fouch, Osterink, Hilton, Lemke, Burnside, Haagsma Nays: Fryling
2. Motion by Haagsma and supported by Fouch to grant license renewal to JD Holdings, LLC (Peppino’s) as the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Osterink, Hilton, Lemke, Burnside, Haagsma, Fouch Nays: Fryling
3. Motion by Fouch and supported by Haagsma to grant license renewal to TSF Apple Venture, LLC – Applebee’s as the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Hilton, Lemke, Burnside, Haagsma, Fouch, Osterink Nays: Fryling
4. Motion by Fouch and supported by Haagsma to grant license renewal to Logan’s Restaurant #531 as the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Lemke, Burnside, Haagsma, Fouch, Osterink, Hilton Nays: Fryling
5. Motion by Fouch and supported by Haagsma to grant license renewal to Watermark Holdings, LLC- Stonewater Country Club as the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Burnside, Haagsma, Fouch, Osterink, Hilton, Lemke Nays: Fryling
6. Motion by Fouch and supported by Haagsma to grant license renewal to Carmelo’s Italian Pizza – Tavern Licenseas the Renewal Application for Liquor License, the required renewal fee, and accounting statements have all been received and are in order.
Ayes: Haagsma, Fouch, Osterink, Hilton, Lemke, Burnside Nays: Fryling
C. Cutlerville Fire Department RFP for fire station
Motion by Lemke and supported by Burnside to pursue the RFP action to work towards the addition and remodel of the Cutlerville Fire Station.
Ayes: Fryling, Fouch, Osterink, Hilton, Lemke, Burnside, Haagsma
D. Motion by Burnside and supported by Lemke to approve the hiring of Kurt Wierenga and Randy Foreman retroactive to their hiring as of February 9, 2016.
Ayes: All
E. Plat resurfacing for 2016
Motion by Haagsma and supported by Hilton to approve the list of roads and payment scheduled for resurfacing in 2016 as presented with payment to come from the TIRF account.
Ayes: Fouch, Osterink, Hilton, Burnside, Haagsma, Fryling Nays: Lemke
- Lemke noted her no vote was because the amount was above that budgeted for the year.
F. Motion by Haagsma and supported by Burnside to approve the resignation of Trustee Fryling from the Zoning Board of Appeals due to the conflict between contractor (Fryling Electric) and being a member of the ZBA.
Ayes: All
G. The job description for the Assessing Clerk was briefly discussed
H. Electric Services RFPs were discussed along with plans to investigate rebates for bulb change-outs.
I. Boardwalk in Prairie Wolf Park- Hilton reported that this project would be bid out in the near future with plans to build the Boardwalk if prices come in favorably.
J. Steven’s Point trail/Cooks Crossings path- Trustees were encouraged to visit the trails and determine what they believe the needs are as to repairing
K. Lemke mentioned that she would be bringing streetlight overcharges to the Board at the next meeting. The direction for this was given by the Board at a meeting in 2015 in which one resident was issued a refund for street lighting
11. Motion by Fouch and supported by Haagsma to adjourn the meeting at 9:24 p.m.
Ayes: All