Wilsonville LL Baseball Minutes

Sunday, May 1 2016

4:00pm-6pm Nicoli’s

Voting Board / Member / A / Coordinator / Members / A
President / John Carter / x / Field Maint / Mark Kochanowski / X
Secretary / Michele Seal / X / Special Projects / John Santiago / X
VP Community Liaison / Bryn Card / X / Events / Ericka Katz / X
VP Intermediate & Junior / Josh Goff / Umpire Coordinator / Tom Latta / X
VP Majors & Minors / Kevin Larson / X / Uniforms / Lisa Krecklow
VP Tball & Farm / Levi Arzie
VP Equipment & Field Coordination / Joe Turco / X
VP Technology / Aaron Spencer / X
VP Fundraising & Sponsorship / Jeremy Doblie / X
Treasurer / Ron Lam / X
VP Volunteer Development / Cindy Waite / x
VP Safety Officer / Kate Gillett

ADDITIONAL PARTICIPANTS: Dan Haener, Debbie Garrett

  • Review Minutes (Seal) 5 mins
  • Vote to approve minutes from 4/3/16

Motion to approve minutes-Larson, second Turco- approved unanimously 8-0

  • Next Date and Time (Carter) 5 mins
  • Sunday, June 5th 4-6pm-Nicoli’s
  • Review of Budget/Finances (Ron) 10 minutes

Budget items to be voted on-mound, fencing, foul poles

  • Cookie Dough Fundraiser, Invoice (Cindy) 10 minutes
  • Netted approx. $13700
  • Good for the kids-learn to deal with no, advocate for their own program, need the money for equipment, fields ect, and spread the WLL word
  • Prizes- thought Adrenaline would pay for prizes but we pay half-our half is approx. $1100.
  • Next year-cookie dough? Carter suggested the new bard doing a survey to determine what to sell as a fundraiser. Also, the idea of a buyout for parents/kids that don’t want to participate.
  • Organize store front opportunities as a league
  • Pick up dough and prizes on 5/14, more info coming-Cindy
  • List of kids that got prizes on website and Facebook-Spencer
  • Include winners in next email-Seal
  • Update from VP’s on teams, player movement, issues ect Goff, Larson, Arzie (10 mins)
  • Larson-Majors-teams are struggling, LO and Tigard have adjusted rules

Concern from Mark K regarding need for support of coaches

Coaches will review kids at the end of the year

Vp’s will review coaches at the end of the year

Parents need to understand that true improvement happens outside of practice time-coaches have kids a few hours a week.

Review of what we are trying to accomplish-Safe, fun and educational

  • Minors-Need to develop umpire pool, adapt to new rules
  • Memorial Weekend tourney final email-Seal
  • Check equipment-Turco/Larson
  • Make sure there are enough uniforms-Larson/Seal
  • Tball and Farm: Carter for Levie Arzie

Tball: Coach not practicing/providing opportunity-has been addressed by Levi

Farm: Some safety concerns dealt with by moving players

Need to increase maching to 40 mph-improve ability to throw strikes

Coaches are manipulating some rules to fit them-they are non-negotiable

Review and confirm Farm rules-Arzie-send email to farm coaches with these points of emphasis

  • Every player must play in infield and outfield at least one inning
  • One umpire in the field
  • During kid pitch-umpire behind machine- kids get two strikes
  • Kids can not stand in circle
  • No parents on field or in dugout during game
  • Juniors: Carter for Goff

Futures team-limited number of kids needed

Ray Pearson and Lane Kadel from WL have been very helpful in getting us fields

  • Letter of Concern-Process (Larson) 5 min
  • There is a process for concerns-parent to coach, then to VP and then to a committee of the board. Established committee in bylaws.
  • Field Maintenance (Kochanowski) 15 mins
  • Rock Party-Sunday, May 22nd for four hours-Cindy to send an email to scholarship families
  • Portable Mound needed-Motion to buy a new mound-Larson-second by Card-unanimous 9-0
  • Need to remind all coaches about locking boxes-all three VPs
  • Use Valley Athletics for field stuff
  • Dugouts/Wood Update (Carter) 5 mins
  • Putting 70 foot bases on Wood 1-Haener and Kochanowski
  • Wood 2 still not ready-check schedules for upcoming games-Seal
  • Dugouts frozen-Epping has a plan for temporary
  • Championship Field –sod this week
  • Crowley got in drainage system
  • Canby Excavating to scrape and put on new top soil
  • Need new bases-Lam
  • Need homerun fence-Lam
  • All-Stars Carter (15 mins)

Uniforms, Selections, Coaches, Timelines, Futures

  • All-stars offered for all levels
  • Review letter/material provided by Carter-ALL
  • Letter out on Thursday after any changes-parents must sign commitment letter-Spencer
  • Registration opened w/May 21st deadline-Spencer/Seal
  • Add “Juniors” to #1 of document-Carter
  • Uniforms from LL website
  • Hats-need sizes
  • Coaches determined by June 4th
  • Players by June 11th and announced within accordance of LL rules
  • Trader Cards (Cindy) 5 mins
  • Only 7 teams have uploaded pictures so far
  • May 16th is final deadline
  • Tournaments/Outside from LL play (Turco/Larson) 10 mins

Additional:

Softball letter has been taken down

Bryn has talked to Spokesman and article will be out soon

Fields:

  • We have NO access to softball fields this season
  • Access to baseball fields thru Bryn only
  • Brian Matthews can not grant us access under any circumstance
  • There is a process for fields-everyone must follow it

Next year-need discuss the balance of winning vs development

Need to start collecting info for umpires-Debbie and Tom to discuss

Softball as part of the LL program-would welcome the opportunity and put it to a vote

Allocate funds for a scoreboard-Motion by Card, Second by Larson-unanimous 9-0

Adjourn 5:55pm