Notice of Regular Meeting of the Governing Board of the Peach Springs Unified School District

Notice of Regular Meeting of the Governing Board of the Peach Springs Unified School District

Wednesday, March 29, 2017 at 6:00 pm

Peach Springs Unified School District #8- Governing Board of Education

403 Diamond Creek Road (Elementary School)

Peach Springs, Arizona 86434

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Wednesday, March 29, 2017 at 6:00 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items, with the exception of materials relating to Executive Sessions, may be reviewed in the District Administrative Offices located at 403 Diamond Creek Road, Peach Springs, Arizona.
The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session intermittently throughout the meeting pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via person or telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting.
If any disabled person needs any type of accommodation, please notify administration at (928) 769-9034 prior to the time scheduled for the meeting. All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form. Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

Agenda

I.  CALL TO ORDER

II.  PLEDGE OF ALLEGIANCE

III.  STATEMENT OF WELCOME

IV.  ROLL CALL

V.  APPROVAL OF AGENDA

VI.  CALL TO THE PUBLIC (This is the time that the public may comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter of scheduling the matter for further consideration and decision at a later date.)

VII.  Approval of Governing Board Meeting Minutes:

1.  February 8, 2017

VIII.  OLD BUSINESS (prior board items that were tabled from January 11 & Feb. 8, 2017)

1.  Discussion and possible action to approve 2016-2017 and 2017-2018 Teacher evaluation using Danielson’s framework rubric evaluation. It was discussed last year that we would use new evaluation system in 2015-2016 but that it was continued each year until new adoption.

2.  Discussion and possible action to approve Title 6 Indian Education Policies and procedures that were first proposed during January 11, 2017 board meeting, provided to all tribal departments for review in January 2017, presented to parents and community members on Feb. 21, 2017, and now recommended for adoption for March 2017 board meeting.

3.  Discussion and possible action to approve SY 2017-2018 list of positions

K-8 teachers (10 core grade level K-8 teachers, 1 behaviorist, one at each grade level and two in 4th grade based on number of students in current 3rd grade), Administration and office positions: superintendent, business manager, payroll specialist (prior approved on 2/8/2017), accounts payable, two secretaries (1 attendance clerk), kitchen manager, kitchen assistant, three bus drivers, one grounds keeper/custodian, facilities/housing manager, certified counselor and behavior specialist teacher (prior approved on 2/8/2017), instructional coach, title 1 teacher, and four assistants, two special education teachers and 1 sped assistant.

4.  Discussion and possible action on travel costs procedures if board members or staff do not show up to attend prepaid training sessions or canceled - due to funds cannot be refunded as per prior audit findings

5.  Discussion and possible review of policies KEB, JII, and KE (no action)

6.  Discussion and possible action to include two additional Jetpacks for business manager and superintendent (one each) based on limit of bandwidth in remote areas. (approx. $40 each; additional $80 a month)

IX.  NEW BUSINESS

1.  Superintendent’s monthly report

·  ADE IST meeting update,

·  March newsletter,

·  March and April calendar,

·  visual policies procedures for community,

·  organizational chart per prior board meeting request, and

·  current assessment scores from DIBELS and Galileo 3rd quarter student achievement scores

2.  Discussion and possible action to approve revised 2016-2017 and 2017-2018 Title 1 School Parent Compact for our ADE cycle 4 monitoring visit

3.  Discussion and possible action to approve 2017-2018 school wide calendar for classified positions (different that certified schedule based on position needs while also reviewing number of days in contract for various position needs)

4.  Discussion and possible action to approve MOU Memorandum of understanding between Peach Springs Unified School District and Hualapai Health, Education, and Wellness Department for SY 2016-2017 to assist students’ emotional well. Counseling sessions may be 1 time without parent permission but future sessions must have parent or guardian permission. This will be reviewed yearly.

5.  Discussion and possible action to approve SY 2017-2018 student testing using NWEA (cost bids)

6.  Discussion and possible action to approve the following sole source justification

·  Tyler technologies

·  Boys Town (point system for sped and behavior room in combination with PBIS (no cost), conscious discipline (no cost)

·  IXL – online resources for students

·  NWEA

X.  BUSINESS and TRAVEL

1.  Discussion and possible action to approve and Expense Vouchers 1718, 1719, 1720, 1721, 1722 and payroll 2717, 2817

2.  Discussion and possible action on housing project planning presented by Mikhail Smallcanyon (certified engineer and current STEM coordinator)

3.  Discussion and possible approval of ASBA (Arizona School Board Association) Insurance TRUST for 2017-2018 renewal presented by Jeren Smallcanyon (business manager)

4.  Discussion and possible action to approve Mikhail Smallcanyon to attend 65th NSTA National Conference on Science Education in Los Angeles, CA March 30-April 2, 2017 using title 1 funding.

5.  Discussion and possible action to allow superintendent to present contract to candidates during recruitment fairs prior to board meetings for teachers only after conducting background checks and then provide retroactive contracts renewal if candidates returns signed within 15 days.

6.  Discussion and possible action to approve additional recruitment in New Mexico and surrounding states near Arizona along with prior approved Indiana (April 25, 2017) and Michigan (IN and MI were prior approved by the board but we did not know dates) for superintendent, Jaime Cole and Mikhail Smallcanyon to recruit for additional teachers for SY 2017-2018.

7.  Discussion and possible action to approve NAU recruitment for superintendent, Jaime Cole, Mikhail Smallcanyon, and Jeren Smallcanyon on Friday and Saturday March 31 and April 1st, 2017.

8.  Discussion and possible action to approve business manager, Jeren Smallcanyon to attend Spring Conference for AASBO (Arizona Association of School Business Officials) April 5-7, 2017 in Laughlin, AZ

9.  Discussion and possible action to approve superintendent and 4 members of school team (depending on staff schedule) to attend ASA Institute for Excellence training June 4-7, 2017 in Flagstaff, AZ.

10.  Discussion and possible action for the following staff Jaime Cole and three teachers (Ms. Strader, Ms. Shi, Ms. Claus pending their schedule and signed contract) to attend 1 week training of Conscious Discipline in June 2017 as ADE will pay for superintendent and teacher to attend free of cost to district and others will be provided at district cost as Jeren Smallcanyon will attend 1 week in July 2017 in Florida.

11.  Discussion and possible action for Jaime Cole and board members (Ms. Crozier, Ms. Tapija, Ms. Zephier, Ms. Havatone, Mr. Mueller) to attend the Arizona School Board Association training in Glendale, AZ April 5-7

12.  Discussion and possible action for Jaime Cole to attend 2017 Spring Coordinator’s meeting April 12-13 at Black Canyon Conference Center for Comprehension Needs Assessment and new LEA and Interactive Action Plan training for SY 2017-18 for ADE.

13.  Discussion and possible action for Mikhail Smallcanyon to attend the Northern Arizona School Emergency Preparedness and Response Consortium (discount provide for insurance) on April 6, 2017 from 10:30-1 pm in Flagstaff, AZ.

XI.  PERSONNEL

1.  Discussion of salary schedule to approve for classified and certified positions for SY 2017-2018

2.  Discussion and possible approval of offering our certified teachers finder fee $500 for bonus for referral of teacher that accepts certified teacher position for SY 2017-2018.

3.  Discussion and possible action to approve retroactive pay for the following staff members to work $25 an hour as stipend to help business office organize and prepare for SY 2015-2016 audit on March 3-5, 2017:

·  Pearl Claus (4th grade teacher) worked 13 hours x 25 = $325

·  Emily Shi (2nd grade teacher) worked 7.5 hours x 25= $187.50

·  Mikhail Smallcanyon (STEM) worked 16.5 hours x 25=$412.50

Total payment for teachers to help prep= $925

4.  Discussion and possible review of leave and absent review for PSUSD (no action needed)

5.  Discussion and possible action to approve the following certified teacher contracts for SY 2017-2018

·  Shannon Strader (certified teacher)

·  Emily Shi (certified teacher/sped)

·  Pearl Claus (pending AEPA exam results for certification)

·  R. Watahomigie (certified culture teacher)

·  Kristine Maratas, sped teacher (certified teacher/sped for SY 2017-2018)*

·  Annabel Mondoy, teacher (certificated teacher/sped)*

·  Corazon Pilador, sped teacher (certified teacher/sped)

·  Beverly Espino Title 1 Reading Teacher (certified English, sped)*

·  Zion Cabras, certified teacher with 36 credits in sped as well*

6.  Discussion and possible action to approve the following classified contracts for SY 2017-2018

·  Frank Mapatis, grounds keeper and custodian

·  Auggie Talieje, kitchen assistant

·  Rochone Quasula, assistant (HQ paraprofessional)

·  Travis Shaffar, transportation/facilities

·  Jennifer Fox, bus driver/custodian

7.  Discussion and possible action to approve the following substitutes as needed for 2017-2018

·  Angie Walema (certified substitute)

8.  Discussion and possible action to approve the following highly qualified paraprofessionals (assistants)

·  Ms. Christina Deswood (new assistant pending fingerprint clearance) – and possible action to offer full year position for additional office responsibilities*

·  Mr. Pilador (HQ paraprofessional)*

9.  Discussion and possible action to approve

·  Mikhail Smallcanyon as IT/Facilities Specialist, STEM, and Project Analyst for 8 months at 55,000 or 10 months at 65,000. If Mikhail Gains additional teacher housing funding; board would need to meet again to add additional funding as certified engineer based on funding availability.

10.  Discussion and possible action to revise and approve

·  Superintendent contract 2017-2018*

11.  Discussion and possible action to accept retirement request

·  Ms. Meredith Querta as kitchen manager

·  Mrs. Vilma Cruz, attendance clerk

12.  Discussion and possible action to accept the following resignations:*

·  Jennifer Wisely, teacher effective May 25, 2017

·  Ed Cruz, accounts payable effective June 2017

·  Leroy Talayumptewa, behavior intervention March 30, 2017

·  Laura Spence, teacher effective May 25, 2017

·  Bill Moore, teacher effective May 25, 2017

·  Charis Senining, teacher effective May 25, 2017*

·  Bert Gale, teacher effective May 25, 2017

13.  Discussion and possible action to advertise kitchen manager position for SY 2017-2018

A.  ANNOUCEMENTS AND DATE OF NEXT BOARD MEETING

Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:

a.  Regular Governing Board Meeting –Wednesday, April 19, 2017 at 6:00 p.m.

A.  ADJOURNMENT –

Dated this 23 of March 2017