GORDON COOPER TECHNOLOGY CENTER
JOB DESCRIPTION
Job Title: Finance Clerk Department: Finance
(Accounts Receivable Emphasis)
Supervisor: Business Manager Personnel Classification: Support
Job Summary: Monitor charges for all goods and services provided by GCTC to ensure timely payment. Process claims for reimbursement of expenditures for Federal Pell Grants and Federal Work Study Programs.
Essential Processes:
1. Verify billing documents and enter accounts receivable information into computerized
records system.
2. Work with payment officer at the finance window.
3. Monitor outstanding accounts and send reminder and/or collection letters as needed to ensure prompt payment.
4. Verify that tuition for all full-time students has been received or proper authorization with sponsoring agencies. Notify full-time and short term departments if tuition is not paid before certificate is presented.
5. Monitor accounts for refunds of overpayment of tuition and books.
6. Serve as Adult Education liaison in preparing billings for student enrollment, industry specific (IS) classes, and bookstore charges.
7. Process claims analysis for Federal Pell Grants and Work Study programs at the appropriate time for billing, verifying that actual expenditures align with anticipated expenditures as per the approved budget.
8. Prepare and submit, with the cooperation of the Financial Aid Coordinator, the reporting of Federal Title IV funds received and expended through GCTC.
9. Prepare Tuition Payments Statement for students (1098T Forms).
Other Processes:
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1. Cross train with other Finance Officers to be able to assist other employees in the Finance Office as needed.
2. Maintain neat, orderly files and records.
3. Prepare reports as requested.
4. Cooperate with other staff members and/or customers in solving problems that might arise.
5. Perform such other duties as assigned by the Business Manager, Superintendent, and/or GCTC School Board.
Education: Minimum of High School diploma or G.E.D.
Experience: Experience operating a personal computer required.
Experience with processing accounts receivable for collection preferred.
Experience working in a financial setting preferred.
Experience handling money preferred.
Excellent human relations and organization skills required.
Initiative: Must be a self-starter and independent worker. Must be able to
work in a team setting and with a variety of people.
Physical & Mental
Requirements: Sitting for long periods of time.
Minimal lifting.
Able to drive vehicle to bank as needed to deposit funds.
Able to communicate with public in a positive and effective manner.
Concentrated visual effort is required.
Must be able to work in a fast paced environment with numerous
demands being placed upon him/her at once.
Must be able to comprehend data processing software package used to
process accounts for receipt of funds and for claiming state and federal
funds.
Must be able to maintain confidentiality.
Working
Conditions: Indoor/Sedentary
Equipment
Used: Personal Computer
Dot Matrix and Laser Printer
Facsimile machine
Calculator
Telephone
Copier
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