At the Regular Meeting of the Greensville County Board of Supervisors, held on Monday, July 5, 2017, with Closed Session beginning at5:00 P.M. and Regular Session beginning at 6:00 P.M., at the Greensville County Government Building, 1781 Greensville County Circle, Emporia, Virginia.
Present Michael W. Ferguson, Vice-Chairman
Dr. Margaret T. Lee
Raymond L. Bryant, Jr.
Absent:Peggy R. Wiley, Chairman
Vice-Chairman Ferguson called the meeting to order at 5:00 p.m.
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In Re: Closed Session
Mr. Whittington, County Administrator, stated that Staff recommended the Board go into Closed Session, Section 2.2-3711 (a) 1) Personnel, 3) Disposition of Real Property and 5) Business and/or IndustryMatters.
Supervisor Bryant moved, seconded by Supervisor Lee, to go into Closed Session, as recommended by Staff. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Regular Session
Mr. Whittington stated that Staff recommended the Board of Supervisors return to Regular Session.
Supervisor Bryant moved, seconded by Supervisor Lee, to go into Regular Session. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re:Certification of Closed Meeting – Resolution #18-01
Supervisor Bryant moved, seconded by Supervisor Lee, to adopt the following Resolution. A roll call vote was taken, as follows: Supervisor Bryant, aye; Supervisor Lee, aye and Vice-Chairman Ferguson, aye.
RESOLUTION #18-01
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Greensville County Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provision of the Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Greensville County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law:
NOW, THEREFORE, BE IT RESOLVED that the Greensville County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Greensville County Board of Supervisors.
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In Re: Approval of Agenda
Mr. Whittington stated that Staff recommended approval of the agendawith two added items in Closed Session, Industrial Development Items.
Supervisor Bryant moved, seconded by Supervisor Lee, to approve the Agenda as amended. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Approval of Consent Agenda
Mr. Whittington stated that Staff recommended approval of the Consent Agenda.
Supervisor Lee moved, seconded by Supervisor Bryant, to approve the Consent Agenda containing the following items. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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Approval of minutes from the meeting of June 19, 2017
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Budgetary Matters consisting of the following: Fund #001 – Journal Voucher #1, in the amount of $250.00, which is incorporated herein by reference.
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Warrants:
Approval of Accounts Payable for July 5, 2017, in the amount of $630,676.28
Approval of Payroll for June 30, 2017, in the amount of $464,995.68
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In Re: Road Matters – A representative from VDOT
Mr. Whittington stated that Mr. Kee was not well enough to join the meeting this afternoon. He stated that Lin Pope, Director of Planning was available to give a brief report in the absence of Mr. Kee.
Mr. Lin Pope stated that people were concerned because of the traffic delays. He stated that during the first couple of days it was due to construction because of an accident on the bridge that took out about 120’ of the bridge rail so traffic had to be diverted. He also stated that recently they had been building and completing the southbound bridge. He further stated that they were building the crossover to switch the traffic. Mr. Pope stated that within the next two weeks, they would be building the crossovers that would require at least one lane to be closed every day to get the traffic to the new bridge. He stated that this should take at least two weeks. He also stated that then they would be transferring all the traffic to the old southbound bridge in order to tear down the northbound bridge and start construction on it.
Supervisor Ferguson asked when the bridge on the southbound lane would be open. Mr. Pope stated that they were working on the tie end of the bridge now. He also stated that Mr. Kee should be at the office tomorrow and he would ask more questions at that time.
Supervisor Ferguson also asked Mr. Pope to talk with Mr. Kee about revisiting Independence Church Road because the newly built portion constructed by Iluka was like a roller coaster.
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Citizens Comments
Mr. Whittington addressed the public stating that anyone wishing to address the Board of Supervisors to please come forward and state their name and address for the record. There was no one.
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In Re: Telecommunications Initiative Update
Mr. Lin Pope stated that on June 13, Staff went to Richmond and met with VHCD to have a kick-off meeting for the Virginia Telecommunication Initiative Grant received. He stated that Staff had completed all pre-contract activities required and was just waiting on the grant agreement from VHCD. He also stated that once the agreement was executed, Staff could begin and it would probably take three months to be completed. He further stated that VHCD would have another cycle for 2018 funding and a How-To-Apply work shop regarding the grant cycle.
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In Re: Broadband Initiative Update Report
Mr. Pope stated that construction has begun and all the footing and foundation work was complete. He stated that they had started the erection of the steel tower itself. He also stated that several days of work was lost due to the weather. Mr. Pope also stated that it was scheduled to be completed in August.
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In Re: Public Bus Transportation System Resolutions
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In Re: Resolution #18-02
Mr. Reggie Owens stated that the Greensville Emporia Transit system was requesting that the Board of Supervisors adopt two resolutions. He stated that Resolution #18-02 authorized the use of the County property; one located in front of the college and the other located here at the front door, both for use as a bus stop for the transit system.
RESOLUTION #18-02
RE: PUBLIC TRANSPORTATION SYSTEM
WHEREAS, Greensville County, Virginia ("County"), has received a grant to enable purchase of buses, construction of bus stop facilities and hiring of employees, all with a goal of providing a public bus transportation system ("Bus System") to serve the citizens of the County and the City of Emporia;
WHEREAS,anumberoftheproposedbusstopssitesarelocatedonpropertynowownedby County;and
WHEREAS, the Board of Supervisors of Greensville County, Virginia ("Board"), adopts this resolutiontoevidenceandauthorizeuseofcertainCounty-ownedpropertyasthesitesofbusstops fortheBusSystem,whichbusstopsitesshallremaininuseuntilterminatedbyCounty.
IT IS, ACCORDINGLY, HEREBY RESOLVED by the Board, as follows:
1.That the Board hereby authorizes and approves use of the following described County ownedpropertiestolocatebusstopfacilities:SouthernVirginiaEducationCenter,TMP 21-97F;GreensvilleCountyGovernmentBuilding,TMP21-97E;RichardsonMemorial Library, TMP162-11-0-B. See Attachments A, B and C.
2.Thattheportionsoftheaforesaidparcelsoflandshallhereafterbedesignated byCounty, andtheevidenceofthatdesignationshallbebylocationofimprovementsconstructedon eachofsaidparcelsforuseasbusstops.
3.That there is hereby authorized the construction of shelters and benches, placement of signage,andotherimprovements whichwillfacilitateandenhanceuseofthesubjectbus stops by thepublic.
ITISHEREBYFURTHERRESOLVEDbytheBoard thattheauthorizationforusehereby afforded shall commence immediately upon adoption of this resolution, and shall thereafter continueuntiluseofsaidbusstopsisterminatedbyCounty.
Supervisor Bryant moved, seconded by Supervisor Lee, to approve Resolution #18-02. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Resolution #18-03
Mr. Owens stated that the following resolution was requesting that the Board of Supervisors approve all locations that the Greensville Emporia Transit Advisory Board recommended to get the system up and running.
RESOLUTION #18-03
RE: PUBLIC TRANSPORTATION SYSTEM
WHEREAS, Greensville County, Virginia ("County"), has received a grant to enable purchase of buses, construction of bus stops facilities and hiring of employees, all with a goal of providing a public bus transportation system ("Bus System") to serve the citizens of the County and the City of Emporia ("City");
WHEREAS, the Greensville Emporia Transit Advisory Board ("Advisory Board') adopted a resolution recommending 11 proposedsites for bus stopsfortheBusSystem;
ITIS,ACCORDINGLY,HEREBY RESOLVEDbytheBoard of Supervisorsthat the busstopsitesfor theBusSystemwillbeconstructedatthefollowinglocationspursuanttoapprovalbytheowners thereof:
- SouthernVirginiaEducationCenter,TMP21-97F
- GreensvilleCountyGovernmentBuilding,TMP21-97E
- YMCA,IntersectionofHalifaxStreet/HarrisStreet,TMP143-15-0-1
- Family Dollar, East Atlantic Street,143-11-0-1
- DSSORIntersectionofEastAtlanticStreet/SouthamptonStreetORThe
Improvement Association
- EGRA,LeeStreet,TMP163-1-23-60
- SlateLandDevelopment,LowGroundRoad,TMP201-A-0-36
- VDOT,Intersection ofChurchStreet/BrunswickAvenue,
TMP160-5-BK-9,26A27
9.Richardson Memorial Library, TMP162-11-0-B
10.CVS, West Atlantic Street, TMP122-13-0-2
11.Wal-Mart,TMP101-A-O-lOW
Supervisor Lee moved, seconded by Supervisor Bryant, to approve Resolution #18-03. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
Supervisor Ferguson askedaboutthe status of the unsigned agreements with the landowners. Mr. Owens stated that the last plat he was waiting on was the permanent site with Wal-Mart. He stated that he should receive it tomorrow morning. He further stated that the rest were out for signatures and would all be recorded at the same time.
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In Re: Compression Raises for Sheriff’s Office Employees
Mrs. Brenda Parson stated that the General Assembly in its past session approved a compression raise for the local law enforcement employees. She stated that this raise was being administered by the Comp Board. She also stated that the Comp Board was awarding a raise to the employees of the Sheriff’s Office who had at least three years of service. She further stated that there was an $80 per year of service for sworn deputies and $65 per year for non-sworn positions. Mrs. Parson stated that the Sheriff’s Office had Comp Board employees and locally funded employees and Staff was recommending that the locally funded employees also be given the same compression raise that the Comp Board employees were given. She stated that the amount needed to fund the locally funded employees was $4500 annually and Staff was requesting approval.
Supervisor Bryant moved, seconded by Supervisor Lee, to approve Staff’s recommendation. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Virginia Department of Rail and Public Transportation Grant (DRPT)
Mrs. Parson stated that the FY2018 Operating Agreement with the Department of Transportation (Grant #72018/12)includedfunds that make up $25,113 of the budgeted $196,938 operating budget. She stated that DRPT required that Staff approve agreements for each funding source which involved state and federal funding. She also stated that the federal agreement would be coming in closer to October 1 when their fiscal year began. Mrs. Parson stated that Staff was requesting approval of this agreement for the state funding in the amount of $25,113.
Supervisor Lee moved, seconded by Supervisor Bryant, to approve the Virginia Department of Rail and Public Transportation Grant. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Emergency Operation Plan (EOP)
Mr. Owens addressed the Board of Supervisors stating that the Virginia Department of Emergency Management required that each locality review and update the EOP and that the Board of Supervisors adopt and approve the plan every four years. He stated that Staff had reviewed the current plan and made necessary updates to bring it up-to-date. He then stated that Staff was requesting that the Board of Supervisors approve the revised EOP as presented.
Supervisor Lee moved, seconded by Supervisor Bryant, to approve the Emergency Operations Plan. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Boards and Commissions Appointments
1.Mid-Atlantic Advanced Manufacturing Center Regional Industrial Facility Authority for a term of four years.
Chairman Wiley opened the floor for nominations of individuals to serve on the Mid-Atlantic Advanced Manufacturing Center Regional Industrial Facility Authority for a term of four years.
Supervisor Bryant moved, seconded by Supervisor Lee, to re-appoint Mr. K. David Whittington as an alternate for a term of four years. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
2.Meherrin Regional Library Board – An At-Large Appointment for a term of four years.
Chairman Wiley opened the floor for nominations of an individual to serve on the Meherrin Regional Library Board for a term of four years.
Supervisor Lee moved, seconded by Supervisor Bryant, to appointMrs. Brenda Parson to serve on the Meherrin Regional Library Board. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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In Re: Miscellaneous Matters
Mr. Whittington stated that located in the Friday Memo were the Staff Work Programs and Departmental Reports for the Board’s review and comments.
Vice-Chairman Ferguson asked if there were any questions. There were none.
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In Re: Adjournment
With there being no further business, Supervisor Bryant moved, seconded by Supervisor Lee, to adjourn. Voting aye: Supervisors Bryant, Lee and Vice-Chairman Ferguson.
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Michael W. Ferguson, Vice-Chairman
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K. David Whittington, Clerk