Crooked River Ranch Club and Maintenance Association
Board of Directors
Board Highlights
May 20th, 2013
I. Call to Order and Flag Salute - President Ben Johnson at 6:00 PM
Roll Call – Association Board Members:
Name / Name / NameBen Johnson (Pres.) / X / Herb Parker (Treas.) / X / Vene Dunham (V. Pres.) / X
John Williams / X / Michelle DeSapio / Jim Dille / X
Paula Bartolomei (Sec.) / X / George “Mitch” Poppert / X / Jim Martin / X
II. CONSENT ITEMS:
a. Approval of Minutes:
i. Agenda of Regular Meeting – May 20th, 2013: Discussed.
ii. Minutes of Regular Session Meeting – April 15th: No revisions made.
iii. Minutes of Work Session May 6th, 2013: Change the announcement of
Administrator LaPora being out of town to Thursday, May 16th and Friday, May 17th.
b. AR Log: No further revisions.
c. V. Pres. Dunham motioned to approve the consent items with noted revisions in the May 6th work session. This was seconded by Director Dille and approved unanimously.
III. Election of replacement of Kit Henderson for remainder of term (to September 2014).
a. Sheila Dearman and John Williams were nominated to replace Kit Henderson. BOD voted by secret ballot and elected John Williams as the replacement for the remainder of former Director Kit Henderson’s term.
PUBLIC INPUT –
CRR Resident Merrill addressed the BOD about a case regarding numerous alleged CC&R violations. Mr. Merrill requested an update of the progress on a specific complaint filed with the Association. President Johnson noted that steps had been taken to address the complaint; however, due to the complexity of the situation and ownership issues, progress has been slow. This case will be brought before the Jefferson County Commissioners.
COMMITTEE AND STAFF REPORTS:
Parks and Recreation Chairman Sylvia Kimbley spoke about the upcoming Summer Recreation Program, planned for the weeks of July 16th and July 22nd. A volunteer is needed to oversee the crafts portion of the program. Administrator LaPora will place an announcement on the website to recruit a volunteer.
CC&R Review Committee: Chairman Steinberg reported that the CC&R Review Committee received approximately 27 new complaints. He noted that while there had been some success with voluntarily abatement there are still a number of violators who are not responding to enforcement requests. Director Martin suggested a letter to these violators from our Attorney might produce better results. The consensus of the BOD was that while this would create an additional expense, it would be a good option.
ADMINISTRATOR’S REPORT: Administrator LaPora reported that all dues increase letters and billing statements are ready for mailing. The Redmond Coffee Clatter was very successful with over 100 people attending. The Steel Stampede was also a success.
A. The Golf Maintenance Waste Water Treatment system is scheduled to move forward in the bid process.
B. Administrator LaPora has been corresponding with our Attorney, Steve Bryant regarding the Trust for Public Land easement process. Several potential issues were identified by Mr. Bryant. These have been researched and the results forwarded to Mr. Bryant.
C. Administrator LaPora reported that the Arena Rules and Indemnity/Hold Harmless Agreements had been updated and improved. The rules will be posted at the arena and a flyer box and drop box for the waivers will be installed.
OLD BUSINESS:
a. Appeal of BLM Rejection of Request for Locked Gate at Scout Camp: Sec. Bartolomei reported that she walked the trail and her opinion was that there would be no benefit to installing a gate for access to the trail as the terrain was not conducive to vehicle travel with the possible exception of a four wheeler. After discussion, the BOD decided not to continue pursuing a locked gate at Scout Camp Trail.
NEW BUSINESS:
a. Approval of Rock Bid for Road Department: Administrator LaPora informed the BOD that four bids were received for the FY 2013-2014 Rock Proposal. Of the four, High Desert Aggregate and Paving was selected. Director Dille motioned to approve the purchase of the base rock, which was seconded by Director Williams. Approved unanimously.
b. Approval of Administrator to the Check Signing List: Pres. Johnson proposed designating Administrator LaPora as a signer on the Association checking account for events in which an authorized BOD member is not available to sign. Sec. Bartolomei motioned to approve. Motion was seconded by Director Poppert, and approved unanimously.
c. Approval of Amendment to CRP: Administrator LaPora informed the BOD that the HVAC recently went out in the Juniper room. Director Dunham motioned to move $4600.00 to pay for the replacement from the 2014-2015 FY CRP budget to the current CRP budget. The remaining $7900.00 will remain in the FY 2014-2015 CRP Budget. Motion was seconded by Director Poppert, and approved unanimously. Treasurer Parker will work with Administrator LaPora to draft the modified document.
SECOND READINGS:
a. Proposed Modification of Jeff. County Code, Section 317 (CRR Commercial Zone) :
Director Dille expressed concern that residents would not understand the need to adhere to CRR sign guidelines because Section “H” of the proposed code references only Section 406 of the County Code. President Johnson made a motion to approve the Proposed Modification to Jefferson County Code, Section 317 with the addition of “and standards specified by the CRR Architectural Review Committee” to the verbiage in Section “H”. This was seconded by Director Poppert, and approved unanimously.
b. Section V of the Policy and Procedures Handbook: Held until next regular meeting.
ANNOUNCEMENTS, WRAP-UP PREVIEW OF WORK SESSION- Pres. Johnson announced that the CC&R Review Committee will be bringing specific cases to the next work session for BOD determination of open violation status.
Treas. Parker moved to adjourn to Executive Session at 8:05 P.M.
Page 1 of 2 Regular Meeting Draft 4/152013