Setting up Emergency Alert Notifications

Setting up Emergency Alert Notifications

It may be necessary for a class teacher to request immediate assistance as a result of an emergency in the classroom. The use of emergency alerts in SIMS enables a class teacher to request assistance from anywhere in SIMS, both quickly and efficiently.

Prior to using this functionality, you must select the member(s) of staff who will be notified immediately in the event of an emergency, together with the preferred method of contacting them.

Once the intended recipients of emergency alerts have been selected, they will receive an internal message (accessible via the My Messages (InTouch) panel on the SIMS Home Page or via Focus | InTouch | My Messages). Careful consideration should be given to the selection of intended recipients for an emergency alert.

Once opened, the message displays the following predefined text. This text is read-only.

Teacher <Class Teacher Name>, in Room <Class Room Name> with <Class Name>, needs urgent assistance!

The <Class Teacher Name>, <Class Room Name> and <Class Name> tags are populated automatically by SIMS once the emergency alert message is sent. This information is extracted from your SIMS database, preventing the need to enter it manually.

1. Select Tools | Setups | Emergency Alert to display the Emergency AlertConfiguration page.

1. Select the Use Emergency Alert check box in the General Settings panel.

1. Select the member(s) of staff you wish to notify each time an Emergency Alert is triggered by clicking the Add button in the Selected Staff panel.
2. Repeat step 3 to add more recipients of an Emergency Alert, if required.
3. Any members of staff added in error can be removed by highlighting their name then clicking the Remove button.

The Message panel displays the text that will be sent to the selected recipients each time an Emergency Alert is sent. This text is read-only.

1. Once the required information has been selected, click the Save button to save your changes.

Send an Emergency Alert

1. Click the Emergency Alert button on the main SIMS toolbar, which is available from anywhere in SIMS.

A confirmation message is displayed, indicating that the Emergency Alert has been sent.

1. Click the OK button to continue.

A message is sent immediately, via the selected communication method(s), to those people who have been selected as a recipient for an Emergency Alert.

When the message is delivered, a pop-up message is displayed on the recipient's screen and it can be read via the My Messages (InTouch) widget on the SIMS Home Page

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