Agenda
VUHC Committee Meeting NO 1 of 2015
Date:Wednesday, 18 February 2015
Time: 7.30pm
Venue: Amy Barry-Macaulay’s house, Carlton North
Attendees: Martin, Steph, Amy, Nina, Suan
Apologies: Alex, Camille, Kirsteen
Item / Detail / Who1. / Welcome to meeting
Meeting commenced at 7.39pm. Quorum confirmed. / ABM
2. / Confirm minutes of:
-AGM
-Last Committee Mtg & go through outstanding action items / ABM
Discussion
Minutes edited to note apologies of Committee members at the AGM (Zacharias Harawira, Joel Hattie, Zoe Canavan) and confirm the financial members at 106 members in 2013. Minutes confirmed from AGM and VUHC meeting at Elgin Pub.
Action items
ABM to email Tom Solopotias about moving some of the gear for juniors from Monash University to Xavier College. Steven Taylor to be contact to assist with moving the gear.
3. / Discuss VUHC Bylaws and amended Model Rules submitted by member at AGM (hard copies circulated on day) / SG and ABM
Discussion
Committee members discussed the proposed changes related to the Model Rules, which were put forward by a member at the AGM, noting there was no urgency to change the Model Rules in light of the VUHC’s current priorities. It was suggested that the Model Rules should remain generic, while the VUHC By-Laws can be amended to provide the specific detail to support the Model Rules. Members discussed:
- That some of the proposed changes didn’t distinguish between VUHC and AUF as the governing body.
- The Model Rules currently have enough flexibility to interpret them in the current environment.
- That subscription and voting rights should be determined by the VUHC, not the AUF.
Model Rules - Changes will not be adopted in Model Rules
VUHC bylaws - Will be amended to reflect any changes in membership, as appropriate. SG will make changes and circulate again to Executive Committee. ABM to look at wording for the disciplinary proceedings. Also look to including an injury/incident protocol in the by-laws.
4. / Junior retention & development (follow-up from AGM) / NBM
Discussion
Committee discussed some of the strategies for junior retention and development raised at the AGM. Suggestions included:
-following up on the UHA introduction videos and seeking advice from UHA on their junior strategies
-Letters to schools seeking opportunities for a term of underwater hockey
-Propose a tri club comp for juniors to compete in
Action items
-Develop broad strategy for junior development to submit to UHA – NBM with assistance.
5. / Recognition as a Victorian Sport / ABM
Action items
ABM to fill in form and seek supporting documents from MV.
6. / Ballarat Pool update / ABM
Action items
ABM to contact Phil Macdougall
7. / C31 emails / ABM
Action items
ABM has responded to request and will set up a meeting. Alex Doughty to source videos to send to C31.
8. / Fundraising / Grants / ABM / MV
Action items
ABM compiling a list of available opportunities to apply for. SG to draft letter to Minister for Sport.
9. / Plan for pools / All
Action items
Kirsteen Reid will contact the following pools: MSAC, Narre Warren, Brunswick, Frankston and Ballarat.
10. / Communications / AD / ABM
Action items
Alex Doughty to email a communications plan including proposal for a new letterhead, and a monthly newsletter with content ideas and photos.
11. / Calendar for the year / All
12. / Other business / ABM
Meeting closed at 8.40pm.