Belyuen Community Government Council
Agenda
7th May 2014
Note: this meeting date was changed from 18th April to allow the Accountants time to complete the March Reports once the bank statements had been received and to accommodate a number of public holidays.
- Apologies
- Confirmation of Minutes
Meeting held on 22nd February 2014
Recommendation:That the date on the Agenda for this meeting be amended to read 22nd February 2014 not 2013.
Recommendation: Point 6.4 amendment to Gary Nairn’s name and title to read Gary Nairn Chair of the NT Planning Commission.
Special Meeting held on26th February 2014
Recommendation: That the Manager confirms the Minutes of the Belyuen Council Meetings held on 22nd February 2014 and 26th February 2014.
- Business Arising from the Minutes of 22 February and 26 February 2014
3.1Store Owners and Operators funding application (item 5.3) to Department of Prime Minister and Cabinet was not received due to problems of size. This had not been initially identified on the CEO’s emails reports.It was identified on 30 April and has since been re sent in 3 parts.
3.2Belyuen Hall still not completed due to Contractor leaving the Territory.
CEO and SKM have organised for the completion of the work to be done and for the Hall to be ready for Inspection by the end of May.
- Correspondence In
4.1Department of Local Government and Regions
Letter from the Grants Manager advising Council that the 2013- 2014 SPG funding applications Priority 1, 2, & 3 were not successful.
Recommendation: That the CEO write to the Department seeking advice as to why Council’s applications were not approved.
4.2Department of Local Government and Regions
Letter from the Grants Manager advising Council that the 2013-2014 Family Safe Environment Fund funding application was not successful.
Recommendation: That the CEO write to the Department seeking advice as to why Council’s application was not approved.
4.3City of Darwin
Letter from CEO in response to the Belyuen Manager’s letter (12 March) advising Council that at this time Darwin City Council does not support the expansion of boundary to include the Cox Peninsula, Belyuen and Wagait.
Recommendation:That Council discuss with the community different options for the future direction of Belyuen.
4.4Cox Peninsula Tours
Proposal from the Director Brad Irvine to extend the mini bus service to Belyuen and for the Belyuen Store to sell bus tickets (on a commission basis).
- Correspondence Out
5.1SPG application to Local Government
Priority 1 – stage 1 upgrade to Aged care Centre $39126
Priority 2 – stage 2 upgrade to Aged care Centre $ 59290
Priority 3 – purchase of gator $26235
5.2Family Safe Environment Fund application to Local Government
$108550 for solar lighting around the basketball court.
5.3Letter to City of Darwin requesting further discussions re future boundary expansions to Cox Peninsula.
5.4Letter to Director Cox Peninsula Tours and Transport
Letter informing the Director that Council will work with Cox Peninsula Tours for the benefit of the community.
- General Business
6.1Acquittal of SPG construct pathway and wheelchair access
Recommendation: That the Manager signs the acquittal document for the Local Government SPG construction of pathway and walk way around the Council Office.
6.2Financial Reports
Belyuen Council Financial Reports for January, February and March 2014
Recommendation: That the Manager accepts and approves the Financial Reports and the reports be forwarded to the Department of Local Government and put on Council’s website.
6.3Wagait Shire Draft Minutes 15 April 2014
Discussion and possible action to be taken on Point 3.1 of the Wagait Shire Draft Minutes
6.4Understanding Asset Management
CEO to attend workshop on 21 May at Darwin Council. Workshop organised by LGANT.
6.5Council Coaster Bus
Front side window of the bus has been smashed with sling shots by 2 young boys in the community.
CEO made a Police Report and contacted the Insurance company.
Due to Excess Insurance and age of the boys the CEO will invoice the Carer’s of these boys to cover cost of replacement glass, taking the bus to Darwin and cleaning the glass out of the inside of the bus. Total cost is $726.91 + gst
6.6Outcome of CEO discussions with LDC Consultant and Traditional Owners 1 May 2014 at Belyuen.
6.7Alcohol Management Plan meeting
Meeting with NT Government, Department of Prime Minister and Cabinet, Traditional Owners, Belyuen CEO and other invited stakeholders on 27th May at Belyuen.
6.8TOPROC meeting Palmerston 28th May
Meeting to be followed by Waste Management meeting
6.9Preparation of Forward Estimates and Shire Plan 2014 – 2015
i Fee for Services
CEO sought fee for services from Nair Watkins, Merit Partners, Fin Bins, Ark VetsDepartment of Human Services (Centrelink)
Advice from Department of Human Services is that the Department is waiting on the Federal Budget before they can discuss contracts.
ii Holdfast Insurances
CEO has sought advice from Holdfast in regard to any major changes with Insurance Schedule Fees.
Advice from Holdfast is premiums should only be rising between 3-5%
Recommendation: That Council increase insurance estimates for 14/15 by 5%
iii Hourly Rates – Workshop
Recommendation:Thatthere be a 3% (CPI) increase to the mechanic labour charges as there was not an increase in 2013 – 2014 and wages and costs have increased
iv Rent on Council workplaces
Recommendation:That no increase to rent on Council workplaces – workshop, aged care, women’s centre. Store
v Brokerage Fee Frontier Services and Calvary Silver Circle
Recommendation:That Calvary Silver Circle hourly rate be increased to $35.50 to be in line with Frontier’s.
vi Fee for use of the Council Office space and amenities
Recommendation: That the fee charged to NLC for use of office space and amenities remains the same for 14/15. This was increased in 13/14 budget.
vii Rates
Recommendation:That Council increase rates by 3% across the board for 14/15.
CEO requests that Council has a policy in regard to whether unoccupied houses regardless of their condition are to be be rated. Some Shires rate all properties regardless of the condition of the dwelling.
Recommendation: That Council rates all houses regardless of their occupancy status.
viii Waste and Environmental Charges
Recommendation: ThatCouncil increase waste charges and environmental charges by 3% across the board.
ix Training Centre Fee For Use
Recommendation: That thefee for use of the Training Centre be increased from $50 per half day to $55 and from $100 per day to $110 ex gst
x Environment Levy
Recommendation: That levy for the disposal of vehicle oil (from services) be increased
Vehicle from $6 to $7.50 +gst and 4wd from $11.50 to $13 + gst
xi Aged Care Fees
Recommendation: That meals on wheels fees increase from $100/fortnight + gst to $105/fortnight + gst
Recommendation:That aged care accommodation fees increase from $300/fortnight + gst to $315/fortnight + gst.
xii Cemetary charges
Recommendation: That charges to dig and refill a grave plot increase from $200 + gst to $220+ gst
xiii Airstrip Landing Fees
Recommendation: That fees for landing at the Delissaville airstrip be increased from $17 + gst to $20 inc gst
xiv Contracts
Fees for services are already identified for Power Water Contract and Delissaville Airstrip Contracts for 2014 - 2015
xv Belyuen Hall
Fees for use of Belyuen Community Hall.
Recommendation: That the CEO prepares a draft proposal for use of the hall and fees to be charged. Schedule be drafted breaking down use of different parts of the hall and running costs involved in covering cleaning and maintenance of the hall.
xvi Meetings with Council Staff
Meetings organised for 14 – 15th May to discuss with staff program needs in regard to capital items and infrastructure to be included in the Forward Estimates and Shire Plan.
6.11 Special Council meeting
Recommendation: That a Special Council meeting be held on Friday 30th May to present the Draft Forward Estimates.
- Other Business
7.1Next Council Meeting
Next Council meeting is scheduled for 20th June.