Ermine Primary ICT Security and E-Safety Policy for Staff

E-safety, ICT Security & Social Media

Ermine PrimaryAcademy

This Policy has been approved by the Headteacher

Signed…………………………… Date…………………………...

This Policy has been approved by the Governing Body

Signed…………………………… Date…………………………….

Reviewed January 2016

Next Review Date of Policy – January 2017

The e-Safety Policy relates to other policies including those for ICT, bullying and for child protection.

The e-safety co-ordinator or delegated member of SLT or MLTwill, with liaison with the IT team at LCA:-

Ensure the protection of confidentiality, integrity and availability of school information and assets.
Ensure all users are aware of and fully comply with all relevant legislation.
Ensure all staff understand the need for information and ICT security and their own responsibilities in this respect.Information covers any information, including electronic capture and storage, manual paper records, video and audio recordings and any images, however created.
Ensure that all school owned ICT equipment and software is recorded and an inventory maintained.
Ensure that current and up to date anti-virus software is applied to all school ICT systems.

All staff both teaching and non teaching should:-

Abide by the information provide by the ICT co-coordinator with regard to licensed software.
Make sure that they do not disclose passwords to unauthorised persons.
Make regular backups of data held on laptops or other stand alone computers.
Make sure sensitive data, both paper and electronic, is disposed of properly, e.g. shred paper copies and destroy disks

The school will ensure that third parties are registered under the Data Protection Act as personnel authorised to see data and as such are bound by the same rules as school staff in relation to not divulging the data or making any unauthorised use of it.

All staff both teaching and non teaching should not:-

Make or send threatening, offensive or harassing messages.
Create, possess or distribute obscene material.
Use computers in the computer suite as well as laptops and classroom computers for personal use other than before 8.45, between 12.00 -1.20 (depending on key stage) and after 3.15.
Leave sensitive or personal data on printers, computer monitors or desk whilst away from your desk or computer.
Send sensitive/personal information via e-mail or post without suitable security measures being applied.

Disposal and Repair of Equipment:

A designated member of SMT must ensure any personal data or software is obliterated from a PC or laptop when the member of staff relinquishes that machine.
They will ensure that any software remaining on a PC being relinquished is legitimate. Care should be taken to avoid infringing software and data copyright and licensing restrictions by supplying unlicensed copies of software inadvertently.
They must ensure the requirements of the Waste from Electronic and Electrical Equipment (WEEE) Directive are observed.

Teaching and learning

Why the Internet and digital communications are important

The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty to provide students with high-quality Internet access as part of their learning experience.
Internet use is a part of the statutory curriculum and a necessary learning tool for staff and pupils.

Internet use will enhance and extend learning.

The school Internet access will be designed expressly for pupil use and will include filtering appropriate to the age of pupils.
Clear boundaries will be set for the appropriate use of the Internet and digital communications and discussed with staff and pupils.
Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation.

Pupils will be taught how to evaluate Internet content

The school should ensure that the use of Internet derived materials by staff and by pupils complies with copyright law.
Pupils should be taught to be critically aware of the materials they read and shown how to validate information before accepting its accuracy.

Managing Internet Access

Information system security
School ICT system security will be reviewed regularly.
Virus protection will be installed and updated regularly.
Security strategies will be discussed with the Local Authority.

E-mail

Staff must ensure that

Students may only use approved e-mail accounts on the school system.
Students immediately tell a teacher if they receive offensive e-mail.
In e-mail communication, students must not reveal their personal details or those of others, or arrange to meet anyone without specific permission.
Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known.
The school should consider how e-mail from students to external bodies is presented and controlled.
The forwarding of chain letters is not permitted.

Published content and the school web site

Staff or student personal contact information will NOT be published. The contact details given online should be the school office.
The Headteacher will take overall editorial responsibility and ensure that published content is accurate and appropriate.
The key stage leaders will take responsibility for checking and approving teacher Twitter and Facebook content before live approval. Anything put forward for publishing shall not be personal in content, nor will any opinions be published, of any kind.

Publishing students’ images and work

Students’ names will not be used anywhere on a school Web site or other on-line space, particularly in association with photographs.
On very rare occasions where a pupil is named, no photograph will be used unless with permission from parents/carers.
Written permission from parents or carers will be obtained before photographs of students are published on the school Web site or any other online platform.
Work can only be published with the permission of the student and parents/carers.
A list of named pupils, refreshed immediately when pupil changes happen, published by the office will be available in class purple folders for teacher checks before submitting photographs for the website to ensure their images are not published.
When publishing work or images, no staff will use their personal Twitter or Facebook accounts. Staff must obtain the passwords and usernames for the Ermine Twitter and Facebook accounts and publish material direct from there.

Social networking and personal publishing

The school will control access to social networking sites, and consider how to educate students in their safe use.
Newsgroups will be blocked unless a specific use is approved.
Students will be advised never to give out personal details of any kind which may identify them, their friends or their location.
Staff privacy settings should be correctly adjusted to prevent any pupils or parents from viewing personal accounts. Accounts should only be visible to trusted friends and family.
Do not accept friend requests from any pupil or parent.
Family and friends may post pictures of staff on their own accounts. Staff should consider if this is compromising in anyway. On Facebook staff should ‘untag’ themselves from any photos.
Do not post your address or date of birth online except in very secure sites that are considered safe. Criminals can use such information for identify theft.
If staff become victims of online social abuse, related to any school matter, do not respond to it online. Record it (write or copy) and date it, hand it to the Head teacher who will file it and advise on the possibility of legal union intervention or school legal support/action.

School website social networking and publishing

Staff tweets, Facebook entries and other forms of the social media for the school website should be made from the Ermine Academy accountsand not from staff personal accounts.
Published material should be in the form of celebratory messages and images, material that is positive in nature and highlights Ermine Primary and the surrounding community in a positive light. Any staff unsure of this should seek to have material approved first.
Any negative comments left on social media, wherever possible, should be reported the Head teacher and/or Senior team who will aim to take an appropriate course of action within 24 hours.

Managing filtering

The school will work in partnership with LCC, Becta and the Internet Service Provider to ensure that systems to protect pupils are reviewed and improved.
If staff or students discover an unsuitable site, it must be reported to the e-Safety Coordinator.
Senior staff will ensure that regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable.

Managing videoconferencing

IP videoconferencing should use the educational broadband network to ensure quality of service and security rather than the Internet.
Students should ask permission from the supervising teacher before making or answering a videoconference call.
Videoconferencing will be appropriately supervised for the Students’ age.

Managing emerging technologies

Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed.
The senior management team should note that technologies such as mobile phones with wireless Internet access can bypass school filtering systems and present a new route to undesirable material and communications.
Mobile phones will not be used during lessons or formal school time. The sending of abusive or inappropriate text messages is forbidden. The use by students of cameras in mobile phones will be kept under review.
Games machines including the Sony Playstation, Microsoft Xbox and others have Internet access which may not include filtering. Care is required in any use in school or other officially sanctioned location.
Staff will be issued with a school phone where contact with students is required.

Protecting personal data

Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998.

Policy Decisions

Authorising Internet access
The school will maintain a current record of all staff and pupils who are granted access to school ICT systems.
Parents/carers will be asked to sign and return a consent form.

Assessing risks

The school will take all reasonable precautions to prevent access to inappropriate material. However, due to the international scale and linked nature of Internet content, it is not possible to guarantee that unsuitable material will never appear on a computer connected to the school network. The school cannot accept liability for any material accessed, or any consequences of Internet access.
The school should audit ICT use to establish if the e-safety policy is adequate and that the implementation of the e-safety policy is appropriate and effective.

Handling e-safety complaints

Complaints of Internet misuse will be dealt with by a senior member of staff.
Any complaint about staff misuse must be referred to the Headteacher.
Complaints of a child protection nature must be dealt with in accordance with school child protection procedures.
Students and parents will be informed of the complaints procedure.
Discussions will be held with the Police Youth Crime Reduction Officer to establish procedures for handling potentially illegal issues.

Community use of the Internet

The school will liaise with local organisations to establish a common approach to e-safety.

Communicating e-Safety

Introducing the e-safety policy to pupils
e-Safety rules will be posted in all rooms where computers are used.
Students will be informed that network and Internet use will be monitored.
A programme of training in e-Safety will be developed.

Staff and the e-Safety policy

All staff will be given the School e-Safety Policy and its importance explained.
Staff must be informed that network and Internet traffic can be monitored and traced to the individual user.
Staff that manage filtering systems or monitor ICT use will be supervised by senior management and work to clear procedures for reporting issues.
Staff should understand that phone or online communications with pupils can occasionally lead to misunderstandings or even malicious accusations. Staff must take care always to maintain a professional relationship.

Anti-radicalisation

Please see separate Prevent policy.

Enlisting parents’ and carers’ support

Parents’ and carers’ attention will be drawn to the School e-Safety Policy in newsletters, the school brochure and on the school Web site.
The school will maintain a list of e-safety resources for parents/carers.

The responsibilities referred to in the previous sections recognise the requirements of the current legislation relating to the use of ICT systems, which comprise principally of:-

Data Protection Acts 1984 & 1998;

Computer Misuse Act 1990;

The Telecommunications Act 1984