Patrick Henry Community College

State Managed Shelter Plan – Annex M

Patrick Henry Community College

Virginia School for the Deaf and Blind

Lewellyn Gymnasium

State Managed Shelter Plan

Annex L

Record of Changes a

State Managed Shelter Plan – Annex L

Virginia School for the Deaf and Blind

Record of Changes

Date of Change / Location of Change / Description of Change / Notification of Change Sent to / Notification of Change Sent on

Record of Changes a

State Managed Shelter Plan – Annex L

Virginia School for the Deaf and Blind

Record of Changes a

Table of Contents i

1. Purpose 2

2. Mission 2

3. Background 2

4. Operations 3

5. Site Responsibilities 3

6. Shelter Management Organization and Assignment of Responsibilities 5

7. Site Layout 7

8. Authorities and References 11

8.1 State 11

Appendices

Appendix 1 – Shelter Staff Requirement 1 - 1

Appendix 2 – Shelter Position Radio and Technology Requirements 2 - 1

Appendix 3 – Shelter Position General Supplies 3 - 1

Table of Figures

Figure 1 – VSDB Shelter Management Team 5

Figure 2 – Planning 5

Figure 3 – Operations 6

Figure 4 – Logistics 6

Figure 6 – VSDB Campus Map 7

Figure 7 - Lewellyn Gym Basement 8

Figure 8 - Lewellyn Gym First Floor 9

Figure 9 - Lewellyn Gym Second Floor 10

Figure 10 - Alternate Cot Layout (Longer-term Sheltering) 11

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State Managed Shelter Plan – Annex L

Virginia School for the Deaf and Blind

1. Purpose

Pursuant to § 44.146.17 of the Code of Virginia and the Commonwealth of Virginia Emergency Operations Plan (COVEOP), Emergency Support Function #6 – Mass Care, a State Managed Shelter[1] (hereinafter “the shelter” or “SMS”) at Virginia School for the Deaf and Blind (hereinafter “the School” or “VSDB”) may be opened as the result of a Governor’s State of Emergency Declaration and a valid Virginia Department of Social Services (VDSS) mission assignment received from the Virginia Emergency Operations Center (VEOC). This Annex describes the site-specific protocols, management structure, coordination mechanisms, and support requirements necessary for the conduct of SMS operations at the VSDB SMS. The protocols, management structure, coordination mechanisms, and support requirements as stated in this Annex are in addition to, and do not supplant, those within the Plan for the conduct all SMSs throughout the Commonwealth.

2. Mission

With little advance warning, the VDSS shall coordinate the establishment, staffing needs, with the assistance of the School’s volunteers,[2] and operation of a short-term shelter providing support for services that include but are not limited to general population sheltering, special medical needs support, service animal sheltering, mental health services, family and reunification services, disaster/benefit program information needs and support, informational needs for situation awareness, food services and facility support, shelter supply and re-supply services, communications, and emergency ground transportation.

3. Background

This shelter site was pre-identified by the School in the 2006 Potential Shelter Survey, and has been assessed by a multi-disciplinary state shelter site assessment team (hereinafter “the Team”). The Team has concluded that this site has the capability to shelter evacuees, including those with certain special medical needs and accompanying service animals. It has been determined to be ADA compliant and has other features suitable for emergency sheltering of evacuees.

4. Operations

4.1 As directed by the Governor of Virginia, the Lewellyn Gymnasium at Virginia School for the Deaf and Blind will be made available to the state to serve as a SMS in support of the Governor’s Order for a Mandatory Mass Evacuation of a region of the Commonwealth.

4.2 The VSDB SMS will not provide for sheltering of non-assistance animals.

5. Site Responsibilities

Responsibilities for State Agencies in response to an SMS are listed within the Plan.

5.1 Virginia School for the Deaf and Blind (VSDB or the School)

At the request of the Governor of Virginia, VSDB has agreed to host a SMS on its campus.

5.1.1 The following campus facilities will be used for this purpose:

5.1.1.1 Lewellyn Gymnasium

5.1.2 VSDB also agrees to:

5.1.2.1 Provide a university-appointed Deputy Shelter Manager with decision-making authority to the on-site Shelter Management Team.

5.1.2.2 Provide voice and data communications capability and high-speed internet connectivity for SMS equipment.

5.1.2.3 Prepare a Fire Watch plan in the Fire Safety plan for each shelter facility used for housing as stated in SMS Basic Plan, Appendix 5.

5.1.2.3.1 Implement Fire Watch upon activation of a site as an SMS.

5.1.2.4 Provide an Assistant Safety Officer to the on-site SMS Shelter Management Team.

5.1.2.5 Assist with site set-up and tear-down of the shelter.

5.1.2.6 Identify and staff positions/units within the Shelter Management Team as agreed within this plan.

5.1.2.7 Participate in and complete required training as identified in the Virginia Department of Social Services State Managed Shelter Training Program and any additional training as prescribed by the University.

5.1.2.8 Develop and maintain an inventory of volunteers from the English speaking students, faculty and staff:

5.1.2.8.1 Who are fluent in foreign languages or sign language and will agree to serve as interpreters, if needed.

5.1.2.8.2 Who agree to serve in various capacities in order to support the incident shelter management team, if needed.

5.1.2.9 Assess the facility needs for use of these buildings for sheltering and develop a Facilities Management Plan to address these needs.

5.1.2.10 Assess the potential media requirements that the SMS could create upon the campus and develop a Media Logistics Plan to address these requirements.

6. Shelter Management Organization and Assignment of Responsibilities

Figure 2 – Planning

Figure 3 – Operations

Figure 4 – Logistics

7. Site Layout

Figure 6 – VSDB Campus Map

Figure 7 - Lewellyn Gym Basement

Figure 8 - Lewellyn Gym First Floor

Figure 9 - Lewellyn Gym Second Floor

8. Authorities and References

8.1 State

8.1.1 Virginia State Police State Managed Shelter Plan for Virginia School for the Deaf and Blind (Sensitive – Law Enforcement Use Only)