Room Required (Please mark) / Studio (First Floor) £9 per hour Max No. 60 seated
Mixing Bowl (Ground Floor) £9 per hour Max No. 25 seated
Meeting Room (First floor) £7.50 per hour – Max No. 8 seated
Counselling Room (First Floor) £7.50 per hour Max No. 3 seated
Craft Room (Ground Floor) £9 per hour – Max 12 seated

Date Required

Name of hirer

(Name and/or Organisation)

Address

Telephone No Mobile No

Nature of event

Time Start Finish Total Hours

Cost of room hire

Additional requirement

(Please specify)

Cost of requirement

Total Amount

Invoice contact Information

(Invoices will be addressed according to the information stated below)

Contact Name

Telephone No Mobile No

Address

Email Address

Sign / Date

By signing above you are confirming that you understand and accept the terms and conditions

Terms & Conditions of hire

  1. Booking & Enquiries

1a. All enquiries are to be made directly to Kettering Mind, via Reception. 49-51 Russell Street, Kettering, NN16 0EN.

1b. All room hire bookings must be made in advance using the Kettering Mind room hire booking form. Any verbal bookings will be considered provisional until a room hire booking form is complete. Provisional booking will be held for 1 week unless agreed otherwise.

1c. These terms and conditions must be signed and returned with your booking form

1d. It is the responsibility of the hirer to ensure any information provided on the room hire booking form is accurate.

1e. The person(s) who’s name is provided on the hire booking form will be treated as the hirer and it is this person directly who will enter this agreement and be held responsible for any breach of these terms.

  1. Cancellations

2a. Kettering Mind must be notified at least 2 weeks in advance of any cancellation. Cancellations that are made within a 2 week period of the date of hire may incur a charge totalling the first hour of the room hire rate.Cancellations that made are with less than 24hr notice will be charged the full rate or hire.

2b. Kettering Mind reserve the right to cancel room hire bookings at any time if the terms of hire are breached.

  1. Rates & Security deposits

3a. Kettering Mind room hire rates vary depending on the room being hired. This information will be available in a room hire leaflet upon request or via enquiry made via Reception.

3b. A refundable security deposit of £100 may be required for first time hire, events or functions.

  1. Payments

4a. Invoices will be generated following the successful hire of a room; invoices for regular room hire will be generated per calendar month. All invoices are expected to be paid within thetime frame specified in the invoice.

4b. other payment agreements can be made in exceptional circumstance. Such an agreement must be confirmed in writing by the Finance Manager of Kettering Mind.

  1. Damages

6a.The named hirer will be held fully responsible for any loss or damage to the building, facilities & fixtures. The hirer is liable for the full cost of any and all loss or damage.

  1. Times

7a. Any hirer will be expected to enter and vacate the premises within the agreed time of hire only, as stated on the booking form.

7b. Any hirer who occupies a room for longer than is agreed and paid for will be liable for the additional room hire cost.

  1. Security & Upkeep

8a. It is the responsibility of the hirer to ensure the premises is secure once the hire is complete. This will include ensuring all doors & windows are locked correctly and the alarm system is set.

8b. The Kettering Mind premises is equipped with a Lynx alarm system. Any hirer will be given a fob and verbal instruction on how to operate the alarm. It is the responsibility of the hirer to ensure they are fully aware of how to correctly operate the alarm systems and to report any issues or faults.

8c. It is the responsibility of the hirer to ensure that the room, its content and facilities are left in a clean and tidy condition. Rooms will be inspected on a regular basis and any room found to be in an unacceptable condition following its hire may incur a charge.

  1. On call information

9a. The numbers listed below can be contacted with any issues or concerns whilst the room is being hired.

Office – 01536 523216 (Monday to Friday 9-5, excluding bank holidays)

On Call – 07917 352590

Emergency Back Up On Call – 07917 352530

  1. Power of revocation and reservation

10a – Kettering Mind reserves the right to amend to revoke these terms and conditions of hire without notice.

Any income generated from room hire will go towards furthering Kettering Mind’s Aims & Objectives. Kettering Mind is a non-profit organisation therefore any funds generated will be used for public benefit.

Kettering Mind is committed to Mind’s Quality Mark

Registered Charity Number: 1069373 Company number: 3530898

Kettering Mind is committed to Mind’s Quality Standards

Registered Charity No: 1069373

Registered Company No: 3530898