EXHIBIT A
Franklin County
3 Pages
ELECTRICAL MAINTENANCE AND REPAIR AT FRANKLIN COUNTY
PENNDOT FACILITIES
CONTACT PERSON:
TAMMY SCHUCHMAN
717-264-4171 (3116)
1. DESCRIPTION OF WORK:
The work under this contract includes, but is not limited to, furnishing material, equipment and labor necessary to service, repair and replace as needed electrical devices, fixtures, appurtenances, and/or systems in or on Department buildings and facility areas.
Contract period shall be two (2) years beginning July 1, 2016 and ending June 30, 2018.
Contract validity period: July 1, 2016 through June 30, 2018
Call out validity period: July 1, 2016 through June 30, 2018
All work shall meet or exceed the electrical regulations of the Pa. Department of Labor and Industry and requirements contained in the latest edition of the National Electrical Code of the National Board of Fire Underwriters. The work shall be performed in accordance with all State and local laws, codes and ordinances which relate to the work. The Contractor shall acquire all permits as required from the Department of Labor and Industry before performing all work inclusive of Level 1.
All replacement material shall be designed, manufactured, and tested in accordance with the latest standards of the IEEE, ASTM, NEMA and ANSI, and shall bear the label of approval of the National Board of Underwriters as applicable.
Material and workmanship shall be guaranteed for a period of one year from date of work completed and accepted. Contractor shall be responsible for making adjustments during this period of time due to any defective material and/or workmanship.
Bid prices shall include all travel, labor, equipment, overhead and
profit. Travel time to and from the site will not be paid unless traveling from site to site under this agreement. Award shall be based on the total low bid for all line items.
The Department reserves the right to furnish all repair parts
whenever possible. Contractor must leave all related parts
that has no trade-in value with the County Facility Maintenance Manager, Stuart Honodel and/or Purchasing Agent Tammy Schuchman.
The Contractor shall maintain a log of all work performed for each building/facility.
The authorized Department representative calling for service
must provide his/her name/title/phone #. This information must
appear on the service call work-order. The work-order is to be
completed with a description of work & services needed along
with a cost estimate for repairs. The work-orders are to be signed
by the Department Representative and the Contractor’s Service
Technician and must be signed prior to the technician leaving the work site.
A copy is to be given to the Department.
2. EQUIPMENT:
Be it known that the Department does not expect the Contractor to own a bucket truck (35ft. working height); however, he is advised that when the use of one is deemed necessary, the Contractor must supply one at the price bid.
The bid price for the bucket truck shall be an hourly rate for the truck alone. If the bidder must hire an operator other than himself or his Electrician(s) and/or Electrician’s Helper(s) the cost of the additional operator(s) must be incorporated into the unit cost of the truck.
3. HOURS OF WORK:
Call-out for non-emergency repairs shall be scheduled within
three (3) business days of initial notification. Contractor will normally
perform work during the hours of 7:00AM and 3:00PM, Monday-
Friday excluding State Recognized Holidays.
In emergency situations the contractor is responsible to have an electrician on site within three (3) hours of Call-Out request. Department will state during the request notification if the callout is an emergency. Emergency repairs may occur on a limited basis after 3:00PM till 7:00AM weekdays and weekends from Friday at 3:00PM until Monday 7:00AM and State Recognized Holidays. The Contractor may be penalized if not on site in a timely manner for emergencies. The penalty will be deducted from the final billing.
The Contractor shall be available for emergency call-out on a 24-hour basis. He shall provide names and telephone numbers for individuals in his company who may be contacted should an emergency occur.
The contractor is further advised that the unit prices/hours in the bid are for any hour of work, no matter the time or day of the week, and will not be paid overtime.
4. PAYMENTS:
All labor and materials used at this facility will be documented on
Confirmation of Service Form (OS-501). This form will be signed
by the contractor’s representative and faxed to the Department Contract Administrator following completion of work assignment. This form shall serve as backup documentation for payment. Original invoices will be mailed to the Comptroller’s office listed on the Purchase Order.
Invoices shall include the following information:
· Contractor name and “remit to” address
· SRM Purchase Order number
· Service address, including name of Commonwealth Agency
· Department Personnel who authorized work request
· Service provided
· Unit Price
· Total Price
· Delivery date of service
Contractor may not begin work until a purchase order has been fully executed and a notice-to-proceed has been given by PennDOT.
All quantities are estimated: Number of hours is not guaranteed
Franklin County Stockpile Locations:
Stockpile #01 / 619 N. Franklin St., Chambersburg, PA 17201Stockpile #02 / 9226 Willowdale Road, Greencastle, PA 17225
Stockpile #03 / 190 Mill Road, Chambersburg, PA 17201
Stockpile #07 / 12675 Buchanan Tr. East, Waynesboro, PA 17268
Stockpile #08 / 12500 Old Forge Hill Rd., Roxbury, PA 17251
Stockpile #10 / 165 Hawbaker Drive, Ft. Loudon, PA 17224
Stockpile #12 / 17948 Stone Bridge Rod, Spring Run, PA 17262
Stockpile #13 / 2813 Anthony Hwy., Fayetteville, PA 17222
Stockpile #17 / 696 New Franklin Rd., Chambersburg, PA 17201
Stockpile #18 / 3645 Olde Scotland Rd., Scotland, PA 17254
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