Board of County Commissioners
Regular Public Meeting Agenda
December 6, 2010 Page 10
Board of County Commissioners
Date: Friday, December 17, 2010
To: Honorable Chairman and Members of the Board
From: Benjamin H. Pingree, County Administrator
Subject: Follow-Up to County Commission Meeting December 6, 2010
Invocation
Commissioner Stewart
Pledge of Allegiance
Commissioner Stewart
Executive Session – 5:00p.m.
Chairman Mike Stewart called an Executive Session to discuss settlement and litigation expenditures related to the following pending litigation:
Log Creek, L.L.C., et al. v. Howard Kessler, et al., Northern District of Florida Case No. 4:09-cv-401-RH/WCS.
In attendance at this meeting was Chairman Mike Stewart, Commissioner Lynn Artz, Commissioner Alan Brock, Commissioner Randy Merritt, Commissioner Jerry Moore, Interim County Administrator Tim Barden, County Attorney Heather Encinosa, Special Counsel Joe Schreiber and Matthew Hawk and a certified court reporter. The Executive Session lasted approximately 1 hour.
Close Executive Session – 6:05 p.m.
Chairman Stewart closed the Executive Session and adjourned the meeting. After the Executive Session adjourned the regular scheduled Board meeting commenced.
Approval of Agenda:
(The Chairman and members of the Board will approve and/or modify the official agenda at this time).
Commissioner Brock made a motion to approve the Agenda with the following revisions/additions; Commissioner Merritt seconded and the motion passed 5/0:
§ Commissioner Brock has an add-on Announcement;
§ Commissioner Moore requested to pull his Item #24 from the Agenda;
§ Commissioner Artz has an add-on Announcement;
§ Commissioner Stewart has an add-on Announcement;
§ County Attorney has an add-on item regarding a Commissioner Appointment for the Log Creek mediation.
Public Hearing
(Public Hearings are held as required to receive public comments on matters of special importance or as prescribed by law. Public Hearings shall be heard at 5:00pm, or soon thereafter. Individual speakers are encouraged to adhere to a three (3) minute time limit. The Chairman has the discretion to either extend or reduce time limits, based on the number of speakers).
1. Request Board Approval to Conduct the Public Hearing and Adopt the Proposed Resolution of Intent to Use the Uniform Method of Collecting Non-Ad Valorem Special Assessments Throughout the Unincorporated Area of the County and Within the Incorporated Areas of the Cities of Sopchoppy and St. Marks, for the Cost of Providing Fire, Solid Waste, Stormwater, Road Maintenance and Improvements, Clean Energy and Wind Resistance Improvements, and Other Neighborhood Improvements, Facilities, and Associated Services
(Heather Encinosa, County Attorney)
Commissioner Brock made a motion to conduct the public hearing and adopt the proposed Resolution of Intent to use the uniform method of collecting non-ad valorem special assessments throughout the unicorporated area of the County and within the incorporated areas of the cities of Sopchoppy and St. Marks, for the cost of providing fire, solid waste, stormwater, road maintenance and improvements, clean energy and wind resistance improvements, and other neighborhood improvements, facilities, and associated services; Commissioner Artz seconded and the motion passed 5/0.
Awards and Presentations
(Members of the Board will have the opportunity to acknowledge members of the community or commendable efforts at this time. Presentations will be made from individuals concerning issue of importance).
Commissioner Stewart invited the public to attend the Historical Society Open House on Tuesday, December 14, 2010 from 6:00p.m. to 8:00p.m.
Wakulla County Coalition for Youth – Bruce Ashley
Mr. Bruce Ashley announced the Wakulla County Coalition for Youths Operation Santa. The Coalition is accepting Christmas donations for families in need in Wakulla County. Donations may be delivered to 4518 Crawforville Highway (Southeast Portable Bldgs.) or by calling 926-3526.
Fire Chief Bill Ward announced some changes at Station 2 and Station 9 of the Volunteer Fire Department. Chief Ward acknowledged the volunteers in attendance and the new female chief at Station 2.
Commissioner Brock reminded the public that it is not to late to sign up for United Way to assist those in need in Wakulla County. Commissioner Brock also announced the Volunteer Income Tax Assistance Program; for more information dial 211.
Presentation regarding Area Agency on Aging for North Florida – Frances Pybus
Presentation Regarding Area Agency on Aging for North Florida – Frances Pybus
Frances Pybus gave a brief presentation regarding the Area Agency on Aging for North Florida. This agency coordinates and advocates for programs and services, which promote the independence, dignity, health, and well-being of seniors and caregivers. Elders, families and caregivers can access the Aging Resource Center by calling the Elder Helpline at 1-800-963-5337.
(To ensure fairness and encourage participation, citizens who would like to speak on any item will need to fill out a speaker’s card and turn in to Ms. Welch prior to the beginning of discussion on that particular item. Citizens are allowed a maximum of 3 minutes to speak. In the event a citizen requests to donate their 3 minutes to another citizen, the citizen must obtain approval from the Chairman prior to the date of the meeting and is at the Chairman’s discretion).
Consent
(All items contained herein may be voted on with one motion. Consent items are considered to be routine in nature, are typically non-controversial and do not deviate from past Board direction or policy. However, any Commissioner, the County Administrator, or the County Attorney may withdraw an item from the consent agenda, either in writing prior to the meeting, or at the beginning of the meeting and it shall then be voted on individually. Every effort shall be made to provide such a request to the Chairman at least 24 hours before the meeting).
Commissioner Brock made a motion to approve the Consent Agenda with Tab #9 being pulled for discussion; Commissioner Merritt seconded and the motion passed 5/0.
2. Approval of Minutes – November 15, 2010 Regular Board Meeting
(Brent X. Thurmond, Clerk of Court)
The Board approved Option #1 – Approve the November 15, 2010 Regular Board Meeting Minutes.
3. Approval of Minutes – November 16, 2010 Special Meeting
(Brent X. Thurmond, Clerk of Court)
The Board approved Option #1 – Approve the November 16, 2010 Special Meeting Minutes.
4. Approval of Payment of Bills and Vouchers Submitted for November 11, 2010 – December 1, 2010
(Brent X. Thurmond, Clerk of Court)
The Board approved Option #1 – Approve the payment of Bills and Vouchers submitted for November 1, 2010 – December 1, 2010.
5. Request Board Approval of a Budget Amendment to Transfer Funds for the Paving of Concord and Bream Fountain Roads
(Cleve Fleming, Public Works Director)
The Board approved the budget amendment to transfer funds for the paving of Concord and Bream Fountain Roads.
6. Request Board Approval of a Resolution Authorizing the Change of Name for the Chairman’s Signature for The Department of Environmental Protection Small County Solid Waste Grant
(Cleve Fleming, Public Works Director)
The Board approved Option #1 – Approve the Resolution authorizing the change of name for the Chairman’s signature for the Department of Environmental Protection Small County Solid Waste Grant.
7. Request Board Approval to Appoint Planning Commissioners and Alternate Members for District 2 and District 4 and to Appoint a Chairman for the Planning Commission for 2011
(Somer Strickland, Planner)
The Board approved Option #1 – Appointed Planning Commissioners and Alternate Members for District 2 and District 4; Appointed Billy Pigott as Planning Commissioner and Raleigh Council as Alternate for District 2; and Donna Card as Planning Commissioner and Josh Brown as Alternate for District 4; the Board also appointed Mike Faulk, Jr. as Planning Commission Chairman for 2011.
8. Request Board Approval of a Resolution of the Board of County Commissioners of Wakulla County, Florida, Requesting Designation and Inclusion in the North Central Rural Area of Critical Economic Concern
(Heather Encinosa, County Attorney)
The Board approved Option #1 – Approve the Resolution requesting designation and inclusion in the North Central Rural Area of Critical Economic Concern.
9. Request Board Approval to Award the Request for Proposal #2011-01 for the Forest Health Improvement Initiative to Purple Martin Nurseries and Authorize the Chairman to Execute the Contract
(Debbie DuBose, OMB Coordinator)
This item was pulled for discussion.
10. Request Board Approval of a Resolution Reappointing Members of the Code Enforcement Board
(Jaime Baze, Code Enforcement Officer)
The Board approved Option #1 – Approve the Resolution reappointing members of the Code Enforcement Board: Kathleen Shirah, Engineer; George Johnston, Realtor; Jeffrey Ewaldt, Business Person; Russell McKeithen, Subcontractor; and Jimmie Doyle, Citizen.
11. Request Board Approval of a Lease Agreement Between FDOT and Wakulla County to Use the Right of Way Along U.S. 98 by the Airport to Install Fencing
(Doug Jones, Public Services Director)
The Board approved Option #1 – Approve the Lease Agreement between FDOT and Wakulla County to use the right-of-way along U.S. 98 by the Airport to install fencing.
12. Request Board Approval to Spend 15% of Receipts from the Wakulla County Drug Trust Fund
(Mary Dean Barwick, Finance Director, WCSO)
The Board approved Option #1 – Approve the Wakulla County Sheriff’s Office to spend 15% of receipts from the Wakulla County Drug Trust Fund for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program during the Fiscal Year 2010-11 and each year thereafter.
13. Request Board Approval for the WCSO to Accept the 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds
(Felicia Langston, WCSO)
The Board approved Option #1 – Approve the Wakulla County Sheriff’s Office to accept the 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Funds in the amount of $8,073 to purchase laptops and Bullet Proof Vests (BPV) for the Public Service Officer (PSO) Program.
27. Request Board Acceptance of the State Housing Initiatives Program (SHIP) Annual Reports and
Certification
(Alfred Nelson, Housing Director)
The Board approved Option #1 – Accept the State Housing Initiatives Program (SHIP) Annual Reports and Certification for close-out year 2007-08, and interim reports for Fiscal Years 2008-09, 2009-10.
28. Request Board Approval of the SCRAP and SCOP Projects Change Orders to Replace Existing
Culverts
(Cleve Fleming, Public Works Director)
The Board approved Option #1 – Approve the SCRAP and SCOP Projects Change Orders to replace existing culverts on Shell Point Road and Live Oak Island Road.
Consent Items Pulled for Discussion
(Members requesting further information on items placed under “Consent Agenda,” may withdraw those items and place them here, for further discussion).
9. Request Board Approval to Award the Request for Proposal #2011-01 for the Forest Health Improvement Initiative to Purple Martin Nurseries and Authorize the Chairman to Execute the Contract
(Debbie DuBose, OMB Coordinator)
After discussion, Commissioner Artz made a motion to award Bid #2011-01 for the Forest Health Improvement Initiative to Purple Martin Nursery, approve the reduced number of sites and trees, and authorize the Chairman to execute the Contract; Commissioner Brock seconded and the motion passed 5/0.
Citizens to be Heard
(Citizens will be heard between 6:30p.m. and 7:00p.m., or if the meeting concludes prior to 6:30p.m. or 7:00p.m. citizens will then be heard at the end of the meeting where applicable. Three (3) minute time limit; non-discussion by Commission; there shall be no debate and no action by the Commission).
Howard Kessler wished the new Board success and asked the citizens to give this Board an opportunity to establish itself and take on the challenges that they are faced with.
Ben Boynton addressed the Board requesting the Board to reconsider their policy on acceptance of roads in subdivisions.
Planning and Zoning
(Members will be provided with planning and zoning amendment requests five (5) business days prior to the scheduled meeting. To the maximum extent possible, all support information and documentation for P&Z items shall be made available through a variety of means including the County website that will provide the public with the greatest opportunity to review documentation at the date of advertisement pursuant to Resolution No. 04-43. “In accordance with Sec. 24.01 of County Code, for all quasi- judicial proceedings each Commission member must disclose all contact received from interested parties and/or their representatives, lobbyists, or any other third parties concerning any application and any personal investigation or knowledge being relied upon during the consideration of any quasi-judicial planning and zoning matters”.)
14. Request for a Change of Zoning R10-05 from Agriculture (AG) to Rural Residential (RR-5) on a 51.32+/- acre parcel, located on the west side of Old Bethel Road and across from the Windsong Subdivision. The Property Owner is Ann Boynton Investments, LLC and the Agent is Ben Boynton and Edwin Brown and Associates
Commissioner Brock made a motion to conduct the final Public Hearing and adopt the proposed Ordinance amending the Official Zoning Map, amending the Official Zoning from AG (Agriculture) zoning district to RR-5 (Rural Residential) zoning district; Commissioner Artz seconded and the motion passed 5/0.
15. Request for a Change of Zoning R10-06 from Agriculture (AG) to Rural Residential (RR-5) on a 63.969+/- acre parcel, located on the north side of Zion Hill Road and west of Crawfordville Highway. The Property Owner is Ben C. Boynton the 1998 Family FLP and the Agent is Ben Boynton and Edwin Brown and Associates
Commissioner Brock made a motion to conduct the final Public Hearing and adopt the proposed Ordinance amending the Official Zoning Map, amending the Official Zoning from AG (Agriculture) zoning district to RR-5 (Rural Residential) zoning district; Commissioner Merritt seconded and the motion passed 5/0.
General Business
(General Business items are items of a general nature that require Board directions or pertain to Board policy
16. Request Board Consideration and Authorization to Repair Station 8, Crawfordville Volunteer Fire Department, and Authorize Staff to Seek the Necessary Funding to Complete the Proposed Renovation
(Scott McDermid, Public Safety Director)
Commissioner Brock made a motion to authorize the following repairs to the Crawfordville Volunteer Fire Department, Station 8:
§ Remove Existing Roof
§ Remove Existing Trusses
§ Upgrade / Replace Existing Electrical System
§ Raise Interior Ceiling Height from 13’ to 17’