MEETING MINUTES COMMITTEE MEMBERS

Thursday, June 24, 2010 Cy Gulassa, Chair

1:00 -4:30 p.m. Marcie Hodge, Member

Peralta District Board Room Bill Withrow, Member

Linda Handy, Alternate

Abel Guillén, Alternate

  1. Call To Order

Present: Trustee Gulassa, Trustee Withrow

Others present: Gail Waiters, Joseph Bielanski, Tae-SoonPark, Jeff Heyman, Karolyn van Putten, Debra Weintraub

  1. Approval of Agenda – Gulassa/Withrow
  1. Approval of Minutes of 3/25/2010 – Gulassa/Withrow
  1. Communications from Members of the Public (2 min.) Govt. Code §554945.3

There were no requests from the public to speak.

  1. Consent Items
  2. Policy 2.23: Role of the Faculty Senate in District Governance. The policy was reviewedwith a minor change to the “Advisement and Consultation” portion. The new sentence will read, “Pursuant to California Education Code §70902 (b) (7); 87360 (b); and 87458, the Board will “consult collegially” by “relying primarily on the advice and judgment” of the DAS in considering the process and procedures for administrative retreat rights as well as the procedures for the waiver of minimum qualifications/equivalency and hiring criteria, policies and procedures for new faculty. The revised policy will be presented to the Board of Trustees for final approval.
  1. Update on Administrative Procedures - Ms. Thuy Nguyen was not present to report on this item.
  1. Deferred Business – Trustee Withrow noted the importance of having a consistent format for policies with revision dates clearly referenced. The new template will be incorporated over time as the committee completes its revision of each policy. The Department/Manager section will be tweaked to be clear that this is listed as a resource for readers to identify what service center has administrative authority over the activity cited in the policy. Trustee Withrow stressed the importance of staff understanding the difference between policy and procedure.

Trustee Gulassa asked that the Conflict of Interest and Code of Conduct policies be placed on Deferred Business. Ms. Waiters agreed and reminded the Committeethat many policies need to be addressed, and that a smaller agenda would provide time for the committee to complete its work.

  1. New Business
  2. Policy Development Standard Operating Procedure–Trustee Withrowstated that the Chancellor would identify/initiate policy, set priorities and notify trustees. It is also the Chancellor’s responsibility to present policy and create a process to implement policy and to present information to stakeholders and other interested parties. Policy would be posted in a way that would be accessible to all for review and to provide comment and input for consideration.The revised policy would then be presented to the committee and the trustees for final approval. Ms. Waiters referred to the handout “Proposed Process Chart – Board Policy Review. The Committee reversed its decision of a previous meeting and stated that the Process Chart was too cumbersome and that the Chancellor and the Faculty are the primary avenues to proposing Board Policy to the Committee. Once policy is revised and codified, it will be posted on the Board’s web page and also on the Inspector General’s link from the website.
  1. Policy 1.25: Policies and Administrative Procedures and Policy 2.20: Governance Roles and Responsibilities in Developing Policy and Procedures. Policy 1.25 and Policy 2.20 have been combined into Policy 2.20. Chair Gulassa announced that the Policy Review and Standards Committee will set aside the last hour of the meeting to address Standards items.
  1. Next Meeting Agenda:
  2. Items
  3. Policy 6.85: Professional Services (formerly Independent Contractor/Consultant)
  4. Policy 1.20: Chancellor Selection
  5. Policy6.45: Enrollment Fee, Financial Assistance, Deferred Payment

Other items may be added as the Committee deems necessary.

  1. Adjournment

The Committee congratulated itself for completing its agenda within 1 ½ hours.

Meeting materials are posted on the Board committee website:

Respectfully submitted,

Suzanne Kunkel phone number (510)466-7206