Appendix A: PASS Final Report for Beta Test Continuous Quality Improvement Division – 10/17/16

Between March 28, 2016, and October 14, 2016, 119 parents had points of contact with PASS. Of these, 98 were screened using the algorithm created for the PASS process. There were five main reasons why 21 of the parents did not complete the screening process: the whereabouts were unknown for eight of them; seven could not be reached (e.g., not returning calls); two refused services (one of these was receiving services through the VA); three were incarcerated; and one was in a detoxification facility and unable to participate.

The 98 screenings resulted in 152 referrals to one or more of the three agency partners—Behavioral Health Alcohol & Drug Prevention (ADP), Behavioral Health Screening, Triage, Assessment & Referral Program (STAR), and Beacon Health Services (Beacon). The dashboard below in Table 1 provides a summary of key outcomes of interest. Tables 2a, 2b, and 2c then provide the details behind the numbers presented in the dashboard.

Table 1. Data summary for 119 parents and 152 referrals

March / April / May / June / July / August / September / Total
Parents
Total number of parents touched by
PASS process / 5 / 29 / 19 / 25 / 12 / 15 / 14 / 119
Total number of parents screened using
the PASS algorithm / 5 / 21 / 17 / 22 / 12 / 12 / 9 / 98
Percent of parents screened using
the PASS algorithm / 100.0% / 72.4% / 89.5% / 88.0% / 100.0% / 80.0% / 64.3% / 82.4%
Of parents screened, percent who were
screened in 5 working days of detention
hearing / 100.0% / 85.7% / 80.0% / 83.3% / 66.7% / 80.0% / 100.0% / 84.6%
Referrals
Of parents referred, percent who received
appointments in 5 working days of referral / 62.5% / 100.0% / 88.9% / 81.8% / 87.5% / 85.7% / 100.0% / 86.9%
Of parents with appointments, percent
assessed in 5 working days of appointments / 71.4% / 67.5% / 55.6% / 71.4% / 100.0% / 66.7% / ---- / 68.9%
Of parents assessed, percent linked
to services in 5 working days of assessment / 71.4% / 92.3% / 100.0% / 80.0% / 50.0% / 100.0% / ---- / 84.8%

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Table 2a. Detailed data summary for 119 parents touched by PASS and their screenings

March / April / May / June / July / August / September / Total
Number of parents touched by PASS (N=119) / 5 / 30 / 19 / 25 / 12 / 15 / 14 / 119
Parents touched who were screened (N=119)
No / 0 / 8 / 2 / 3 / 0 / 3 / 5 / 21
Yes / 5 / 21 / 17 / 22 / 12 / 12 / 9 / 98
Total (same as number touched) / 5 / 29 / 19 / 25 / 12 / 15 / 14 / 119
Percent / 100.0% / 72.4% / 89.5% / 88.0% / 100.0% / 80.0% / 64.3% / 82.4%
Screened in 5 working days of detention (N=98)
No / 0 / 2 / 2 / 1 / 2 / 1 / 0 / 8
Yes / 5 / 12 / 8 / 5 / 4 / 4 / 6 / 44
Total / 5 / 14 / 10 / 6 / 6 / 5 / 6 / 52
Percent / 100.0% / 85.7% / 80.0% / 83.3% / 66.7% / 80.0% / 100.0% / 84.6%
Not applicable / 0 / 0 / 3 / 10 / 2 / 4 / 2 / 21
Missing / 0 / 7 / 4 / 6 / 4 / 3 / 1 / 25

The referral data in Table 2b below were collected from social workers with a yes/no response option. The data are displayed in a separate table because data in the other tables were calculated by the CQI division based on dates of detentions, screenings, appointments, assessments, and linkages to services as available on the PASS screening/referral forms. The referral dates available on these forms were used to calculate time to referrals but the results did not reconcile with the data provided by the social workers. In some cases, the referral dates noted by the social workers on the forms did not match with the dates indicated by the emailed referrals sent to providers, which is why the proportions for the months of May, July, and August in Table 2b are higher than the proportions of screenings in five days displayed in Table 2a.

Table 2b. Detailed data summary for 98 parents and referrals in 5 working days

March / April / May / June / July / August / September / Total
Parents screened (N=98) / 5 / 21 / 17 / 22 / 12 / 12 / 9 / 98
Referrals in 5 working days of detention,
according to CFS social worker
No / 0 / 5 / 3 / 3 / 1 / 1 / 2 / 15
Yes / 5 / 13 / 13 / 8 / 5 / 5 / 5 / 54
Total / 5 / 18 / 16 / 11 / 6 / 6 / 7 / 69
Percent out of Total / 100.0% / 72.2% / 81.3% / 72.7% / 83.3% / 83.3% / 71.4% / 78.3%
Not applicable / 0 / 2 / 1 / 11 / 5 / 6 / 2 / 27
Missing / 0 / 1 / 0 / 0 / 1 / 0 / 0 / 2

Table 2c. Detailed data summary for 152 referrals

March / April / May / June / July / August / September / Total
Appointment in 5 working days (N=152)
No / 3 / 0 / 1 / 2 / 1 / 1 / 0 / 8
Yes / 5 / 16 / 8 / 9 / 7 / 6 / 2 / 53
Total / 8 / 16 / 9 / 11 / 8 / 7 / 2 / 61
Percent out of Total / 62.5% / 100.0% / 88.9% / 81.8% / 87.5% / 85.7% / 100.0% / 86.9%
Pending / 0 / 0 / 0 / 0 / 0 / 3 / 7 / 10
Not applicable / 0 / 17 / 17 / 22 / 10 / 7 / 3 / 76
Missing / 0 / 1 / 0 / 2 / 1 / 1 / 0 / 5
Assessment in 5 working days (N=152)
No / 2 / 5 / 4 / 2 / 0 / 1 / 0 / 14
Yes / 5 / 8 / 5 / 5 / 6 / 2 / 0 / 31
Total / 7 / 13 / 9 / 7 / 6 / 3 / 0 / 45
Percent out of Total / 71.4% / 67.5% / 55.6% / 71.4% / 100.0% / 66.7% / ---- / 68.9%
Pending / 0 / 0 / 0 / 0 / 0 / 3 / 7 / 10
Not Applicable / 1 / 20 / 17 / 24 / 11 / 11 / 5 / 89
Missing / 0 / 1 / 0 / 4 / 2 / 1 / 0 / 8
Linked to services in 5 working days (N=152)
No / 2 / 1 / 0 / 1 / 1 / 0 / 0 / 5
Yes / 5 / 12 / 4 / 4 / 1 / 2 / 0 / 28
Total / 7 / 13 / 4 / 5 / 2 / 2 / 0 / 33
Percent out of Total / 71.4% / 92.3% / 100.0% / 80.0% / 50.0% / 100.0% / ---- / 84.8%
Pending / 0 / 0 / 0 / 0 / 0 / 3 / 7 / 10
Not Applicable / 1 / 20 / 19 / 26 / 15 / 12 / 5 / 98
Missing / 0 / 1 / 3 / 4 / 2 / 1 / 0 / 11

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