SHERMAN CYMRU
Senghennydd Road/Ffordd Senghennydd
Cardiff/Caerdydd
CF24 4YE
Tel./ Ffon. 029 2064 6900
Head of Productions Nick Allsop
Chief Electrician Rachel Mortimer
Wardrobe Manager Deryn Tudor
Technical Stage Manager Stephen Blendell
Please ensure that this Handbook is made available to your Technical Staff, as soon as possible as there will be information that needs to be sent back to us.
Sherman Cymru cannot be responsible for any loss incurred either artistic or monetary by failure to comply with its safety regulations.
Visiting Company Information
Sherman Cymru Theatre 2
General Production Information
Company Name: ______
Dates at Sherman Cymru: ______
Production Title: ______
Running times: Act/ part 1______Interval 1 ______
Act/ part 2______Interval 2 ______
Act/ part 3______
Contact Information
Production/ Technical Manager: ______
Tel: ______Mobile: ______
E-Mail: ______
Touring SM: ______
Tel: ______Mobile: ______
E-Mail: ______
Lighting Designer/Relights: ______
Tel: ______Mobile: ______
E-Mail: ______
Technician: ______
Tel: ______Mobile: ______
E-Mail: ______
General Manager/ Administrator: ______
Tel: ______Mobile: ______
E-Mail: ______
(This information is so we can get a message to you in the event we cannot contact you directly)
Total number of your technical touring team: ______
Total number of artists: ______
Your designated vehicle unloading/loading officer: ______
Get In
Date: ______
Time arriving: ______
When returning this information please enclose a schedule for the time your spending with us.
Will you require a pre-rig? (Hours required will be part of your contracted hours) ______
Please tour your own gel, as we charge for stock used (£5.25 per sheet)
When returning this information please enclose a lighting plan (even if you do not require a pre-rig).
Vehicles used for Get-In: ______
NB. Apologies, but there is no parking available for private cars.
PLEASE NOTE THAT THE GET-IN DOOR MEASURES APPROX. 6' WIDTH AND APPROX 6' IN HEIGHT.
Will you require the use of:
House PA: ______
No and type of Microphones: ______
______
Mini Disc: ______
CD: ______
A list of all available light and sound equipment is attached. If you require any further equipment, we can arrange the hire. The cost of such hires will be charged to you. Please specify any additional requirements below:
Please note that ANY electrical appliance brought into Sherman Cymru MUST carry a current PAT testing certificate.
Please advise me of any staging effects for which I may need to seek approval from the licensing authorities:
______
Please note that the lighting and sound desks are situated in the control room at the downstage end of the stage left wall of the auditorium.
We have one dressing room available to Theatre 2 one seating 7.
Do you require access to the laundry facilities? ______
Please state at approximate time? ______
Please note that the washing machines are coin operated (£1) and we do not provide powder.
Get-out
Date: ______
Time:______
Estimated time of Duration______
STAFF REQUIREMENTS
Sherman Cymru will provide 1 x technician for 8 hours only on the Get-In day (any additional staff will be charged to you)
The technician will also cover shows as part of your contract unless otherwise previously agreed and specified in your contract.
Please contact Nick (Head of Productions) (029 20 646989) if you have any additional staffing requirements.
Please note that technical work cannot take place in the theatre without an in-house technician on duty. Please ensure that adequate meal breaks are included in your schedule which take this into account.
If you choose to work through a break you will be charged, please note this on your arrival day and up to the first show when time for you is tight.
Whenever possible staff called for the Get-in will also be called to do the Get-out in order to provide continuity for your needs.
The Get-Out charge will be contra'd back to the Visiting Company, per staff called, at half TMA/BECTU rate £41.19 + ENIC and Holiday Pay (Currently 13%)
As a reminder:
Please provide me with the following at your earliest convenience or at least 10 days before your visit
- a ground plan
- a lighting plan
- this document completed with all the relevant information
- a current PRS information sheet
- a paper plot
- a current risk assessment for the production
- a schedule outlining timings of anticipated calls and working sessions.
- a vehicle pack diagram including estimated weights
Sherman Cymru is participating in the implementation of the TMA BECTU Code of Conduct for Get-ins, Fit-ups and Get-outs. We ask that you assist us in this by providing a vehicle loading plan, designating a loading officer who is familiar with the pack, and completing a health and safety check sheet during your visit. The check sheet and Code of Conduct can be viewed on the TMA website here:
http://www.tmauk.org/codeofconduct/trial1.aspx
TECHNICAL CONTACTS AT SHERMAN THEATRE
Head of Productions Nick Allsop
02920646989
Chief Electrician Rachel Mortimer
Wardrobe Manager Deryn Tudor
Technical Stage Manager Stephen Blendell
We look forward to meeting you
Nick Allsop
Head of Productions
To be completed by incoming Company Manager / Production Manager:
I have read and understand the policies included in the Sherman Cymru Technical Information Pack.
Whilst at Sherman Cymru I will ensure that all Visiting Company members will be advised of and adhere to the policies of the building.
Signed ______
Print______
Date______
Further Technical Information
Theatre 2
· Theatre 2 seats approx 100 and the seating layout is flexible although time-consuming to alter.
· Any change to the seating should be discussed with Nick, as the seating number may be reduced.
Staging and Associated Dimensions:
Venue 2 is octagonal with an all round balcony at 1.98m. Balcony floor level is 2.23m above stage floor level.
The standard arrangement for seating is thrust (seats on 3 sides of the octagon)
Max. width of floor is 11.89m.
Width of clear floor with seating in the round is 6.4m.
Get in doors 1.61x1.89 at road level.
Standard lighting bar height above floor level is 6.42m
Underslung lighting bar height above floor level is 5.43m. Underslung bars are located below catwalk level on the outer ring and the inside edge of the inner ring. Please note that on the inner ring, these bars are only accessible from the catwalk and this makes focusing lights very difficult. Those on the outer ring can be accessed by ladder from the balcony level.
Communications
Full SM facilities, FOH, D.R.
Calls ring intercom
Cue Lights
Show Relay
Theatre 2 Lighting Equipment:
Lantern Stock
8 ADB 1.2kw Fresnels
12 Strand Patt 743 Fresnels
18 ETC 575w Source Four Zoom Profiles 15/30
2 ETC Source 4 36 deg fixed beam profiles
8 ADB 2kw PCs
10 ADB 1.2kw Asymmetric Floods
8 ADB 650w Zoom Profiles
20 ETC 575w Source Four Pars
10 ADB 650w Fresnels
Additional items shared with Theatre 1, these will be allocated on a first come, first served basis:
6 Pin Spots
5 ADB 5k Fresnels
4 M Battens
2 ETC Source 4 Fixed Beam 50°
2 PAR36 4way Aeros
2 PAR64 4way Aeros
8 PAR56 Long Nose
1 PAR56 Short Nose
Various 240v and 12v Birdies
We also have subject to availability and weekly hire charge:
Unique Hazer
Jem ZR33 smoke machine
6x Apollo 16 frame scrollers to fit either Par64 or Source 4 par (custom scrolls can also be made at an additional charge)
Martin Atomic 3000 DMX controllable strobe
2x variable speed gobo rotators OR 2x variable speed animation wheels (same controller)
4x fixed speed gobo rotators
Dimming and Control
120x 3kw Dimmers (15a sockets)
4x 5kw Dimmers (32a sockets)
20x 10a Non-dims (15a sockets)
DMX outputs are distributed around the space and are patched from splitters in the control room.
ETC Element 40 lighting desk, 250 channels
Socket boxes are located all around the grid, balcony and stage floor level.
Power
Spare sound power 63a SPN Ceeform with RCD protection
Spare power 125a TPN Ceeform/2x 63a TPN Ceeform with RCD protection
Both located in the DSR corner of the space.
Theatre 2 Sound Equipment:
Speakers
4 x Duran Audio Axys U12 self-powered speakers which are moveable.
2 x Martin W2 subs which are moveable.
Mixer
Yamaha O2R
Sources
1 x Tascam MD501 mini disc player/recorder
2 x DAP DVD media player
Outboard
1 x Yamaha SPX990
1 x Behringer Multi Com Pro. 4 x Channel Compressor
1 x Behringer Multi Gate Pro. 4 x Channel Noise Gate
We also have subject to availability
Selection of mics including:
SHURE SM58, SM57
AKG SE 300B
CK91, 93, 98 Capsules
Maximum of 8 Sennheiser radio mics – combination of 8 lapel, 2 hand held - radio mics subject to a weekly hire charge
All Inputs and Outputs are on the patch bay and can be re-patched according to need.
IN HOUSE RECORDING SUITE FACILITIES.
Technical support £16 per hour
1 Yamaha O2 R Recording mixer
1 HHB CDR 850 compact disc recorder
1 Tascam 801R mini disc recorder
1 Sony CD Player
Extensive Sound Effects Library including BBC, Sound Ideas, Hollywood Edge and Digifects Collections
1 Pair of Passive Nearfield Monitors
Rode NT1-A Large Diaphragm Condenser + Pop Shield
Pro Tools System (subject to availability):
Pro Tools LE 7.4 inc. MBOX2 Mini
Reason 3.0, Ableton 6.1 Lite, Amplitube LE, Xpand!, Melodyne Essentials Plug-in.
Charges
Pre-Rig
Agreed on a show by show basis, hours will come from your contracted hours.
Additional Staff
Excess hours setting up above contracted 8 hours £16 per hour
Time and a half after 9 hours in a day, double time rate between 11pm and 9am and all day Sundays and Bank Holidays
£64 per minimum 4hr session per person
Sundays at double-time
Missed meal break @ £32
Change of Call
If staff are requested to work extra hours or changed hours without at least 24 hrs warning the following charge will be incurred:
Triple Time thereafter or quadruple time if already at double time rate.
Get Out
First 2 hours per person @ £41.19 (half BECTU/TMA Rate)
Per hour thereafter @ £20.60
+ ENIC and Holiday Pay (Currently 13%)
Equipment
Colour
A charge of £5.25 per sheet
Effects Equipment
Flash Boxes (per way) per week £6.55
1 Unique Hazer £30 per week
Smoke Fluid £10.40 per litre
Haze Fluid £10.40 per litre
15” Mirror Ball £6.55 per day
1 Jem ZR33 Smoke Machine £30 per week
Piano Tuner
Upright Piano £48.30
Baby Grand £58.45
Recording Facilities
Studio Hire £38.95 per session
Sound Engineer £16 per hr.
Mini-disc £7.80 each
CDs £2.62 each
Rehearsal Room by arrangement with Admin.
Stage Supplies
Gaffa Tape £7.83 per roll
PVC Tape £1.95 per roll
5lit. black emulsion paint £26 per tin
5lit. Alipruf £38.95 per tin
Black sash/sash £1.30 per m.
Screw/Nails £13.50 per box
IMPORTANT NOTES
· Please be aware that to comply with the current Electricity At Work Regulation, ALL Electrical Appliances MUST HAVE a current PORTABLE APPLIANCE TEST CERTIFICATE
The use of equipment not certified is prohibited at Sherman Cymru
We do have the facility to P.A.T. test equipment at a cost of
£4.55 per item
£10 per item for remedial repair
(plus cost of parts)
£4.55 per item for a re-test.
Please contact Nick (Head of Productions) or Rachel (Chief Electrician) if you have any queries
· The theatre operates a HARD HAT POLICY
Hard Hats must be worn by all persons working on the stage floor when work is being carried out in the grid.
Hard Hats are provided for your own protection, please use them!
· A Man-Safe system is installed on the Theatre 2 catwalks, only personnel trained in the use of the system may work in the grid.
· DAMAGE TO ANY EQUIPMENT
The full cost of equipment repairs necessitated by misuse, rough treatment, or incorrect operation, will be charged to the visiting company, so please ask a relevant member of staff if in doubt.
· SCENERY AND PROPS
All scenery, props and drapery must comply with current theatrical fire policies and be constructed from fire proof materials, or made inherently fire proof. The Sherman reserves the right to perform checks on any scenery prior to performance.
SHERMAN CYMRU THEATRE 2 SEATING LAYOUT
Although Theatre 2 seating is flexible, rearranging it is a laborious process. The standard arrangement is thrust (seating banks on three sides of the octagon). If any other arrangement is called for, a charge is made to cover labour costs for altering and replacing the seating.
As an indicative example of cost:
To clear the space requires a 4 hour call for 4 members of staff charged at the hourly rate of £16 per hour.
To re build the seating blocks during the get out would require a 4 hour call for 4 members of staff charged at the hourly get TMA get out rate – work on rebuilding the seating blocks cannot commence until the set has been cleared from the stage
The seats themselves are arranged on the balcony and on stepped ‘seating units’.
DRINK AND DRUGS POLICY
Under the Health and Safety at Work Policy, it is the duty of Sherman Cymru to advise all users of the building (including employees, visiting artists and members of the general public where necessary) of the current “Drink and Drugs Policy”.
Alcohol Policy
Alcohol will not be sold or consumed anywhere in the building except in the areas designated by the liquor licences. These areas are:-
1. Foyer
2. Theatre 1
3. Theatre 2
This policy was compiled by the Management Team, after full consultation with staff of the Sherman Theatre Company, and was adopted by Sherman Cymru. It is designed to assist in the aim to provide and maintain the highest standards of health, safety and systems of work for staff, visitors and members of the public, whilst also supporting its commitment to a policy of providing theatre, and a positive experience, for young people.
All users of the theatre have a duty to follow the guidelines laid down. Staff in breach of the policy will be subject to disciplinary action.
Adopted Policy
The consumption of alcohol is not permitted in the following areas:
1 Backstage (All Areas, inc. Backstage Soft Drinks Bar)
2 Rehearsal Room & Dance Studio