A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, AUGUST 18, 2015 AT 10:00 A.M.
PRESENT: Mickey Thompson, member, Cheryl Cotner-Bailey, member and Warren V. Nash, president.
OTHERS PRESENT: Chris Gardner, Linda Moeller, Fire Chief Juliot, Fire Marshal Koehler, Police Chief Bailey, Colonel Fudge, David Hall, Brandon Sailings, Trent Baker, Brian Slade, David Brewer, Courtney Lewis, Jessica Campbell and Vicki Glotzbach.
CALL TO ORDER:
Mr. Nash called the meeting to order at 10:00 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
1. Stephen Powell re: extending days on existing vendor’s permit
Mr. Powell requested that the board amend the existing permit for Tuesday from 11:00 a.m. - 7:00 p.m. to include the same hours on Mondays.
Mr. Thompson asked if he had any ideas about other days he would like to add.
Mr. Powell stated that this is good for now.
Mrs. Cotner-Bailey moved to approve, Mr. Thompson second, motion carries.
COMMUNICATIONS – PUBLIC:
Jim Ziegler passed out a written statement for the board to review. Said statement is on file with the City Clerk’s office. He explained that he has been before this board two other times in February and March regarding the entrance to Blackberry Ridge Subdivision on Grant Line Road. He stated that they did lower the speed limit and Mr. Summers came out to look at the area and told them that there is nothing that can be done and he thinks that this is unacceptable. He explained that that there have been at least three more accidents at the entrance since he was last here and passed out a picture of an accident that took place on Sunday evening for the board to view. He stated that he understands that it might be a money isn’t but the main function of government is the safety of its citizens and he asked the board for their help in addressing this safety concern.
Mr. Nash stated that he travels that road quite frequently and understands what he is talking about and has a lot of empathy with his concerns. He explained that this should have been fixed a long time ago.
Mr. Ziegler stated that it should have but they are here now and it needs to be addressed before someone gets killed.
Mr. Nash stated that he understands his frustration and concern.
Mr. Ziegler stated that there has to be a solution and while he doesn’t know what that will be it is something that needs to be addressed immediately.
Mr. Thompson stated that they did change the speed limit after he came to the board and this is definitely an issue that should have been addressed before the city took it over.
Mr. Ziegler stated that they are all just putting a band aid on the situation and asked what they could do to get something moving forward on this.
Mike Douglas stated that he went to the site of the accident on Sunday night and talked to the officer and apparently one of the individuals was badly injured in the accident. He explained that the board may remember the Chapel Lane and Charlestown Road intersection where there was a teenage girl killed before they installed a traffic light and he doesn’t want to see that happen here. He asked the board to do an engineering study to come up with some solutions.
Mr. Nash asked how many residences are there.
Mr. Douglas replied 24 homes.
Mr. Nash stated that he would like to ask the County Plan Commission to see if anyone left a bond and whether it was released because that should have been used to fix that intersection.
Mr. Douglas stated that he was lead to believe that originally there was but was released and never renewed.
Mr. Ziegler asked where they go from here.
Mr. Thompson stated that he feels like they need to turn this over to legal to investigate.
Mr. Nash stated that they will contact Mr. Ziegler when they hear back from legal.
OLD BUSINESS:
TABLED ITEMS:
COMMUNICATIONS - CITY OFFICIALS:
1. Paul Speights re: Handicapped sign request at 211 W. 9th St.
Mr. Thompson stated that they have already called in the locate for this.
Mr. Thompson moved to approve, Mrs. Cotner-Bailey second, motion carries.
2. Vicki Glotzbach for IN-AWC re: Street cuts for 1014 E. 6th Street (main leak) and 4120 Klerner Lane (main leak)
Mr. Thompson moved to approve, Mrs. Cotner-Bailey second, motion carries.
3. Police Chief Bailey re: Police car bids
Police Chief Bailey stated that last week they received a bid for police vehicles and explained that he and Mr. Gibson have reviewed the bids. He asked for the board’s approval.
Mr. Thompson moved to approve the bids for new police cars, Mrs. Cotner-Bailey second, motion carries.
Mrs. Moeller presented the board with the June Bank Reconciliations for the record.
Mr. Nash asked that the record show that the bank reconciliations were received by the board and entered in the minutes.
4. Mr. Thompson re: Water Main Replacement on Elm Street
Mr. Thompson explained that they have all the service connections made and will be switching over to the new main that was installed next week. He stated that this will require a lane shift but they will have flaggers out and signage.
5. Mr. Thompson re: Striping on State Street
Mr. Thompson stated that they did restripe the crosswalks.
6. Brandon Sailings re: Detour plan for 15th Street
Mr. Sailings passed out a copy of the detour for the board to review.
Mr. Thompson stated that the gas company will be going in there first so they have a week to review this.
APPOINTMENTS:
BIDS:
CLAIMS:
Mrs. Moeller presented the completed paperwork for last week’s claims:
Docket for / 7/21/15 / to / 8/10/15General Claims (Bank 1): / 670,324.06
Fire Department: / 31,448.83
Police Department: / 23,987.68
Street Department: / 7,336.18
Parks Department: / 83,071.68
Total From Above: / 816,168.43
Redevelopment: / 417,545.93
(Banks-G,T,6,111B)
Medical/Drug Fund: / -
(Bank L)
Payroll Claims: / 1,831,620.86
(Bank 2)
Sanitation Fund: / -
Thursday Utility Claims: / 1,718,228.05
Total From Above: / 3,967,394.84
Grand Total: / 4,783,563.27
Mrs. Cotner-Bailey moved to approve the amended total, Mr. Thompson second, motion carries.
APPROVAL OF MINUTES:
Mrs. Cotner-Bailey moved to approve the Regular Meeting Minutes for August 11, 2015, Mr. Thompson second, motion carries.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:30 a.m.
______
Warren V. Nash, President Vicki Glotzbach, City Clerk
3 Board of Works
August 18, 2015
All meetings are recorded and on file with the City Clerk’s Office