/ Accounts Receivable Clerk
Job Description
Reports to:
Accounting Manager / Grade:
6 / Dept.
FAD / Revision Date:
6/1/2015
1. PURPOSE (Describe the primary purpose of the position)

Responsible for providing financial, administrative and clerical services to ensure efficient and accurate operations.

·  Help manage the receivables and credit function with additional accounting duties.

·  Perform day to day processing of financial transactions to ensure that finances are maintained in an effective, up to date and accurate manner.

2. KEY RESPONSIBILITIES (Describe job specifics in terms of competencies in order of importance for the position)

·  Issuing invoices

o  Prevent non-compliant invoices through daily monitoring

·  Applying payment to customer accounts per deadlines

o  Follow established procedures for processing receipts, cash etc

·  Process adjustments

o  Credit memos

o  Service Invoices

o  Service calls

·  Monitoring customer account details for non payments, delayed payments and other irregularities

o  Follow up, collection and allocation of payments

o  Making collection calls/email on past due invoices

·  Maintain accounts receivable customer files

o  BP Master Data

·  Responsible for problem resolution and investigate queries with:

o  Customers

o  Sales

o  Brokers

o  Customer services

·  Reconciliation of accounts

·  Generating reports such as sales, commission, projection, and aging report

·  Filing and organizing AR department paper work

·  Maintain up-to-date billing system

o  SAP R3

·  Work with other department on streamlining more efficient work environment for accounting team, customer services, sales and logistics

·  Other duties as assigned

Financial
Non - Financial
4. Working Relationships

Internal-

·  Accounting/Finance

·  Sales Team

·  Logistics

·  Customer Service

External

·  Customers

·  Brokers

5. JOB SPECIFICATIONS (Describe minimum guidelines)
Education and Experience Background:

·  Associates Degree in Accounting or work equivalent

·  3-5 years of experience in accounts receivable

·  Knowledge of office administration and procedures

·  Knowledge of general bookkeeping procedures

·  Proficient in relevant computer applications

§  Excel

§  Word

·  SAP experience preferred, or other ERP software

Skills and Knowledge:

·  Communication skills

·  Computer literate

·  Basic accounting

·  Attention to detail and accuracy

·  Interpersonal skills

·  Organizational skills

·  Information management

·  Problem-solving skills / Decision-making skills

·  Stress tolerance

·  Team work

6. ESSENTIAL FUNCTIONS OF THE JOB (Describe physical & mental limitations)

Can spend long hours sitting and using computers and office equipment and occasionally some lifting of supplies and materials; Located in a busy open area office and faced with frequent interruptions so strong attention to detail and high levels of accuracy are needed. There are firm deadlines with this position so dealing with a wide variety of people and various urgent issues will require a level of mental and emotional ability and concentration.

Contact: Kirsta L. Weber, PHR, SHRM-CP

Director of Human Resources