Board of Director and Sub-Committee Position Descriptions

Board of Director and Sub-Committee Position Descriptions

Executive Board of Directors

President

Have detailed knowledge of all Cluboperations.
Provide timely, responsive assistance to all Board members.
Communicate all correspondence to the club board.
Preside over monthly Board of Directors’ meetings of the club.
Ensure WCLAX is in compliance with club bylaws at all times.
Can serve as a Director in a specific area of programs and operations.
Delegate responsibilities to Club Board Members to ensure seamless activity
Reconcile bank statements with Treasurer to ensure proper use of funds
Maintain all passwords and access to all online accounts, social media etc.
Attend Sub-Committee meetings.
Attend all required NCJLA Meetings and report back at BOD Meetings
Community Outreach; research and develop programs to grow the game of lacrosse
Communication with other local lacrosse clubs or organizations to establish the growth of the lacrosse community.
Point of Contact with Woodcreek High School, Roseville Joint UHSD and all other schools.
Review all communications between club and NCJLA. All communication with NCJLA or USLacrosse must be reviewed with Club President prior to submission.

Vice President

Have general knowledge of operations.
Preside overmeetings of the club when the Presidentcannotbe present.
Take over the responsibilities of the President when necessary.
Attend any meetings with or in place of President.
Ensure club is in compliance with bylaws at all times.
Assist in the delegation of specific responsibilities to club board members to ensure seamless activity.
Can serve as a Director in a specific area of programs and operations.
Set up annual and special elections as needed.
Apply for any available Grants from NCJLA, USLacrosseor community supporter

Treasurer

Ideally the treasurer should be either a CPA or an individual who has familiarity with financial and tax matters.
Preparefinancial statements, including an income statement and a balance sheet, in a format that accurately reflects the operations of the club and provide monthly statement to BOD Meeting.
Reconcile the bank, website and PayPal accounts of the club.
Prepare the tax forms for any tax returns both federal and state as required on annual basis
Ensure all accounts are paid in a timely manner for expenses and purchase orders.
Ensure all deposits are made and all funds are transferred from PayPal accounts.
Set-up any players payment plans, adjust accounts on website for scholarships and discounted players.
Collect and present Scholarship applications for registration fees to BOD for approval
Complete legal filings for corporation and non-profit, sponsorship.
Prepare a budget with the Executive BOD for the current season and upcoming season.
Review bank accounts to ensure funds are being used properly according to club bylaws and ensure bank accounts are not at risk for theft with President.
Ensure that coaches are paid or reimbursed in a timely manner.
Review and reimburse any BOD members for approved expenses.

Secretary

Coordinate and schedule all meeting locations
Take minutes of all meetingsand send to Board for approval at next meeting.
Assist with compliance paperwork as needed.
Keep an updated list of chapter board members with contact information.
Keep a record of the club bylaws and any other historical documents.
Ensure that Insurance for club, equipement and all events is purchased or documents are prepared and current with USLacrosse (Bollinger Insurance).

Sub-Committee Positions

Team Parent Coordinator

Coordinate team parent meeting in early January for season kick-off.
Liaison between Board and Team Parents. Communicate club needs throughout the season to the Team Parents.
Ensure that the Team Parents have assigned Volunteers to cover all games for timekeeper, scoreboard, fields set-up, stats.
Coordinate Training Meeting with Team Parents and Parent Volunteers at scrimmage game in beginning of season (Mid -February).

Merchandise Coordinator

Research, present for approval, order and disperse any Woodcreek Lacrosse Merchandise
Collect Apparel orders (coaches/fan apparel) and place order.
Order and distribute Team Uniforms, Apparel and promotional items with assistance of Team Parents

Event Coordinator

Organizer and Director of Club Events such as Camps, Clinics or Community events
Organize Senior Recognition Night and Food Truck Event

Field and Game Scheduler

Submit online school district field reservations for all practices and games
Attend NCJLA scheduling meeting in December to ensure all games are scheduled according to NCJLA guidelines.
Email communications with other NCJLA clubs to schedule games accordingly by January Deadlines.
Confirm all Home games using the Arbiter website on a weekly basis during season.

Equipment/Field Maintenance Coordinator

Organize and maintain Inventory list of all club equipment throughout season.
Provide list of any equipment needed to Board (after review with Coach Coordinator)
Distribute equipment to coaches at startof season.
Distributegoals and all home field equipment to fields at start of season.
Ensure that fields and goals are ready for set-up before each home game
Collect all equipment at end of season and take Inventory
Report any missing equipment to Coach Coordinator

Coach Coordinator

Recruit & retain qualified coaches for each age level and season.
Pre-season planning and program development.
Coordinate coach’s education including US Lacrosse Level education as well as PCA training.
Organize, Collect, Maintain andSubmit all coaching requirements to NCJLA
Director of all Clinics and Camps
Act as liaison for Board and Coaches
Point of contact for Parents and Players with any Coaching issues.
Submit all reviews of officials on Arbiter.
Ensure that all Coaches are following NCJLA guidelines; score submission, certifications, safety etc.
Ensure that all practices and games are sufficiently staffed.

Fundraising Coordinator

Safety Coordinator

Schedule Baseline Testing. Organize and Ensure that all players have received Baseline Concussion Testing
Ensure that all First Aid kits are stocked with all necessary supplies. Request needed supplies from BOD.
Ensure that each coach is provided a small First Aid Kit and ice packs and restock as needed
Ensure the home field has a large First Aid Kit at all times and is stocked as needed
Research and present BOD any new safety guidelines from NCJLA or USLacrosse.
Coordinate with Coach Coordinator that all Coaches are NCSI certified and have signed the Coaches Code of Conduct.

Student Relations

Communicate with Student Athletes to establish a Student Board of Directors
Present the nominees for Student BOD for approval from Executive BOD
Organize and Direct the Student BOD in at least two meetings during the season
Organize and Direct with Student BOD at least one community service event
Collect and submit for review the Spirit of the Stick Scholarship. Notify and present awards.
Collect Grades from all Student Athletes and report to President and Coach Coordinator twice during season

Advertising and Media

Maintain Website and Social Media
Post and/or approve all photographs to webpage
Update Club information as needed on all sites
Organize all advertisement such as printflyers, submit flyers to advertising agencies for any upcoming events in a timely manner.