CV / Siriluck Rojjanaphat /
Mobile phone:+971 (0) 55 582 1505, + 971 (0) 56 125 1231
E-mail:
Current location:Abu Dhabi, U.A.E.
Personal Profile
Religion: / Buddhism / Nationality: / THAI
Languages: / English, Thai / Marital status: / Single
Duration of work in UAE: / 4 years + / Visa status: / Transferable Visa
Professional Objectives
An administration professional with 20 years in major construction projects in THAILAND and U.A.E. withextensive track record in handling and supervising in the field ofquality procedure/processes systems set-up, document controllingfrom fully hardcopy paper to paperless environment, working with various Document Control System, including Primavera Contracts Management and Aconex, executive secretary/PA, and office management.
My objective is to obtain a challenging position in wide range field of administration ina reputable organization with professional, ethical, team-buildingoffice environment, where my education, professional experience and my transferable skills are valued, in order to continue my career that will utilize my management, supervision and administrative skills to benefit mutual growth and success.
Summary of Professional Experience
Over 20 yearsAdministration, and Information Management Experience;
Sep 2011 – Current / Administration, Document Control Supervisor
(1 year, 7 months +) / Morganti Group, Inc. for the Masdar City Development Projects (Paperless environment with Document Control System; Primavera-Contracts Management) – U.A.E.
Jan2010 – Sep 2011 / Document Control Manager / Office Administration Manager
(1 year, 9 months) / Dorsch Holding GmbH - Military Airport & Marine Base Projects – Abu Dhabi, U.A.E.
Jul 2009 – Dec 2009 / Administration, Purchasing and Document Control Manager (system set-up)
(6 months) / Central Garden Landscaping LLC. – Abu Dhabi, U.A.E.
Apr 2009 – Jul 2009 / Document Controller (system set-up) / Administration
(3.5 months) / Wangdee Construction & Engineering Co., Ltd. – LIBYA
Jun 2007 – Mar 2009 / Quality Management Systems / ISO Manager
(1 year and 10 months) / Scott Wilson Kirkpatrick (Thailand) Ltd., Engineering Design company – THAILAND
Feb 2003 – May 2007 / Document Control Manager
(4 years and 4 months) / TCS-Construction Supervision Consultant (CSC-4) for the new Thailand International Airport; Suvarnabhumi - THAILAND
Nov2002 – Jan 2003 / Document Control System Set-up / Procedure Implementer
(3 months) / Freelance for a Project Management Company in THAILAND
Mar 1998 – Oct 2002 / Document Control Supervisor
(4 years and 8 months) / MPMC JV (Mass Railway Transit Authority of Thailand’s PMC for Underground Railway Construction), Index Group International Plc. – THAILAND
Oct 1996 – Feb 1998 / Administration Officer and Executive Secretary
(1 year and 5 months) / Generale Bank, Bangkok International Banking Facility – THAILAND
Jun1996 – Sep 1996 / Translator and Executive Secretary – Report to the Project Management Manager
(4 months) / MPMC JV (MRTA’s Project Management Consultant) – THAILAND
Aug 1992 –May 1996 / Executive Secretary – Report to the Director and the General Manager
(3 years and 10 months) / Taknas (Thailand) Co., Ltd. – THAILAND
Education
2013 / Project Management Professional (PMP) – In progress
Certification from CHICAGO Training & Consultancy (CTC) – Abu Dhabi, U.A.E.
2012 / Certified Facility Manager (CFM®) – IFMA, USA.
Certification fromFranklin University, USA and CHICAGO Training & Consultancy (CTC) – Abu Dhabi, U.A.E. – Aligned with the criteria of International Facility Management Association
2007 / ISO 9001:2000, Requirements and Internal Auditor
Certification from the Management System Certification Institution (Thailand) – MASCI and introduction on ISO 9001:2008 Requirements with LRQA.
2005 / BAin Communication Arts
Degree from Sukhothai Thammathirat University, Bangkok, THAILAND.
1999 / Computer Course (knowledge about hardware, software, repair, etc.)
Certificatereceived from The Career Training School, Bangkok, THAILAND.
1998 / Secretarial Duties, Correspondence, Import/Export, Business English
Diploma from St. Theresa’s International School of Business Management, THAILAND.
1989 / English course “Follow me”- BBC, UK
Certificate from BBC English by Radio and Television and STOU University, THAILAND, UK.
Computer Skills
Competent in the following PC applications:
Microsoft Word / Microsoft Excel / Microsoft PowerPoint
Microsoft Access / Internet (e-mail, browser) / WordPerfect
Photoshop CS3 / AutoCAD (basic use) / Aconex
Primavera-Contracts Management and its Report Creator ‘Info-Maker’ – Administration Level
Skills set
Transferrable skillsacquired from work in administration, banking administrator, HR, documentation control, and information management/reporting functions.
Experience with Quality System Documentation and good documentation practices, knowledge of ISO 9001 guidelines.
Have a unique experience working in paper less environment on building construction projects in U.A.E.
Works under minimal supervision, and able to supervise others.
Strong communication, prioritization, organizational, communication, interpersonal, analytical problem solving, team-building, and presentation skills.
Ability to work under pressure, delivery within deadlines, accurately, follow instructions/schedules/timelines and handle multiple priorities on complex assignments in collaboration with various department and systems in a positive and collaborative manner.
Good writing skills; design and map process flow charts.
Employment History and Key Responsibilities
Administration, Document Control Supervisor / Sep 2011 – Current
Morganti Group, Inc. for the Masdar City Development Projects – U.A.E. / (Back to Top)
Masdar Headquarters and Siemens Headquarters; project is the first LEED Platinum and Estidama Pearl 3 rated building in the region.Construction document control operations in a paperless environment. All the project documents are managed in electronic formats.
Key Responsibilities:
Administrative / Office Management
  • Organise, supervise and carry-out range of administrative and IT-related tasks that facilitate the smooth running of an office to support the team of PMC staffs and Client
  • Organizing travel arrangements, meetings, conference/video calls and diary management, invite attendees by MS Outlook-calendar.
  • Coordinate with each disciplines Engineer to prepare meeting agenda and taking minutes for project meetings
  • Prepare reports and memorandum;coordinate and assist in production of each project’s monthly progress report
  • Maintaining the condition of the office, consumables, stationery and equipment supplies oversight of janitorial and arranging for necessary repairs/ maintenance.
  • Oversee / record / report to head office project petty cash expenditure
  • Expense claim / reimbursement process for staffs personnel / trip expenses.

Document Control
  • Implementation, Document control system, Forms by Info-maker – Primavera/Contracts Management software
  • Establish department’s filing system, management, administration and coordination of all aspects of the document control; hardcopy and electronic document management.
  • Direct supervision of staffs - document controllers, draftsmen and clerks; oversee all document control functions, including, Contractors’ document controlling under project’s supervision.
  • Drawings management; revision control, hardcopy, registry, e-files (DWG, PDF).
  • Electronic/hardcopy management, filing and archiving of project’s correspondence/technical documents to facilitate easy retrieval at later date.
  • Ensure document distribution;hard and electronic to action person, relevant person/party in accord with distribution matrix, status tracker, report and alert project team prior its action due date, report to top management of any open action status documents.
  • Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents.
  • Posts changes to computerized or manual control records, and maintains related files, includes confidential documents.
  • Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
  • Retrieval of documents to staff or external entity, upon appropriate approval from authority person of each type of document by verify with document holder matrix.
  • Prepare document deliverables/archiving in conform with clients’ preference & in accordance to contract, towards handover and close-out on documentation record at end of the Project to client.

Contract Administration
  • Maintain project’s finance database, support documentation, assists Commercial Manager in process CSC, Contractor’s invoicing, insurances/bond performance, payment logs.
  • Administer in collating PMC services invoice package to the Client, from timesheet man-hours calculation, percentage, update data in spreadsheets in order for fee calculation and collating all supportive documents for submission each month toinvoicing, follow-up until final transferal of fund is complete.
  • Collating the Consultant’s and the Contractor’s payment recommendation package to the Consultant/Contractor and QS payment recommendation of the Consultant/Contractor’s payments to the Client each month.

HR Administration
  • Select to recommend for hire personnel to meet document control requirements for each project’s main contractor, sub-contractors
  • Conduct Performance Appraisals of the document control/administration staff
  • Training and supervising junior staff and delegating work as required
  • Liaison officer between the management and the staff
  • Process staffs leave application/approval/record, check attendance record tracing, maintain department staff database, and prepare weekly and monthly Timesheets to facilitate reporting & invoicing to client.
  • Maintain department/each project’s organisation chart, staffs’ data & contact info.

Document Control Manager / Office Administration Manager / Jan 2010 – Sep 2011
Dorsch Holding GmbH – Abu Dhabi, U.A.E. / (Back to Top)
Reporting to Director and Project Managers of Marine and Aviation Department(Design, Engineering, Construction Supervision)- handling 4 projects; construction supervision consultancy for marine and aviation bases – U.A.E. government projects.
Key Responsibilities:
Document Control
  • Responsibilities similar as current position held of this particular function.

Contract Administration (Engineering Design, Tendering stage, Pre-Post Contract)
  • Coordinate among engineering disciplines team (internal staff & sub-consultants) to provide support in preparing, collating deliverables of each design stage from Design Brief, to Concept Design, to Schematic Design, to issue Tender Documentation, validate BOQ figures of each contractor to assist QS and Contract Manager to release of Tender Evaluation Report to Client – This ends scope in Design Engineering Consultant.
  • Maintain Pre and Post Contract change management documentation record & numbering of Client’s design changes request (DCR), Contractor’s change requests (RFC/VOR), Impact assessment documentation (IA), till Client’s approval of Variation Orders (VO).
  • Collating contract documents by consolidating each item per each project’s contract package of Tender Documents, Tender Addenda, Post-Tender Clarifications, Post-Tender Correspondences, coordinate with Client & Client’s selected Contractor to final company seal/authorised signature onto Contract Documents, until distribution of appropriate copy and information to project parties and staffs.
  • Maintain Pre and Post Contract change management documentation record and numbering of Client’s design changes request (DCR), Contractor’s change requests (RFC/VOR), Impact assessment documentation (IA), till Client’s approval of Variation Orders (VO).

Business Development
  • Assistant to director in preparation/coordination of Expression of interest (EOI), Pre-qualifications, Technical and Financial Proposals (TFP).
  • Maintain record of in progress business development documents in-out, assist Bid Manager in prepare reports to top management.
  • Keep filing record of company registration, profile, organisation chart, potential client contact, active to non-active client/project file, etc.

HR
  • Responsibilities similar as current position held of this particular function.

Administration, Purchasing and Document Control Manager (system set-up) / Jul 2009 – Dec 2009
Central Garden Landscaping LLC. – Abu Dhabi, U.A.E. / (Back to Top)
Key Responsibilities:
  • Responsibilities in respect of general office and camp administration
  • Handling staff’s payroll process, coordinate with banks for staff/workers
  • HR rolein record tracking of staffs’ leave, attendance record, to facilitate reporting & invoicing to client, maintain staff database/contact info.
  • Procurement; purchasing of materials, machinery, manpower, coordinating with suppliers, management for best deal and supply to site, office stock/store inventory, as well as office supplies
  • Manage required manpower per activities, in line with U.A.E’s labour law on work timings differ in each calendar month, in conform on time with tight project schedule
  • Set-up, management, administration and coordination of all aspects of the document control system and procedures
  • Recording, reporting office expenditure and managing the project budget, handling petty cash expenses (budget, record, report)
  • Prepare meeting agenda and taking minutes for project meetings
  • Typing of site documents, and follow up of all the site staff administrative support needs
  • Maintaining the condition of the office and arranging for necessary repairs

Document Controller (system set-up) / Administration / Apr 2009 – Jul 2009
Wangdee Construction & Engineering Co., Ltd. – LIBYA / (Back to Top)
Key Responsibilities:
  • Set-up, management, administration and coordination of all aspects of the document control system and procedures.
  • Procurement; purchasing of materials, machinery, manpower, coordinating with suppliers, supply to site, office stock/store inventory, as well as office supplies.
  • Organise and carries out range of administrative and IT-related tasks that facilitate the smooth running of an office to support team staffs.
  • Prepare meeting agenda and taking minutes for project meetings.
  • Typing of site documents, and follow up of all the site staff administrative support needs.

Quality Management Systems / ISO Manager / Jun 2007 – Mar 2009
Scott Wilson Kirkpatrick (Thailand) Ltd.– THAILAND / (Back to Top)
Key Responsibilities:
  • Develops, formalizes and organizes the company systems in line with ISO9001:2000 toward the end of securing accreditation there under.
  • Undertaking business operations audits, conduct staff training, supervise support staff and coordinate with engineering staffs on quality management systems.
  • Set-up, management, administration and coordination of all aspects of the document control system and procedures in-line with Aconex, which is the document control system used.
  • Responsible for document control within the company head office, with audit and advisory role in respect of site offices.
  • HR/Administration on office’s project side of work.
  • Maintain department, each project’s organisation chart, staffs’ data and contact info.

Document Control Manager / Feb 2003 – May 2007
TCS-Construction Supervision Consultant (CSC-4) for the new Thailand International Airport;Suvarnabhumi(for 45 million passengers per year on a green field.). The Passenger Terminal Complex (PTC), Elevated Frontage and At-Grade Roads Construction (TR) – THAILAND / (Back to Top)
Key Responsibilities:
  • Creation, management, administration and coordination of all aspects of the document control system and procedures.
  • Direct supervision of and responsibility for more than 10 subordinate staff.
  • Software utilized included Primavera-Expedition, and Info-Maker as reporting program.
  • Create report criteria & format custom to Project Manager, Engineers requirements by Info-Maker from data collected in Expedition.

Document Control System Set-up / Procedure Implement / Nov 2002 – Jan 2003
Freelance in Document Control for a Project Management Company - THAILAND / (Back to Top)
Key Responsibilities:
  • Produce document control system set-up processes and procedures for a Project Management Company.

Document Control Supervisor / Mar 1998 – Oct 2002
MPMC JV (Mass Railway Transit Authority of Thailand’s Project Management Consultant / Underground Railway)–THAILAND / (Back to Top)
Key Responsibilities:
  • Creation, managing, administrating and coordination of all aspects of the document control system and procedures.
  • Direct supervision of and responsibility for 5 subordinate staff.
  • Organising, supervise and carry-out range of administrative and IT-related tasks that facilitate the smooth running of an office to support the project team staffs.
  • Create report criteria and format custom to Project Manager, Engineers requirements from data collected in MS-Access.

Administration Officer and Executive Secretary / Oct 1996 – Feb 1998
Generale Bank, Bangkok International Banking Facility – THAILAND / (Back to Top)
Key Responsibilities:
  • Secretarial and document control duties.
  • Administrative matters; general and personnel.
  • Organise and carries out range of administrative and IT-related tasks that facilitate the smooth running of an office to support team staffs.
  • Taxation and accounting duties; budget controlling, petty cash management, finance record data maintain, reporting
  • Prepare meeting agenda and taking minutes for project meetings.
  • Prepare reports and memorandum.
  • Typing documents, and follow up of all staff’s administration support needs.
  • Administrative support for all staff.

Translator and Executive Secretary – Report to the Project Management Manager / Jun 1996 – Sep 1996
MPMC JV (MRTA’s Project Management Consultant) – THAILAND / (Back to Top)
Key Responsibilities:
  • Translate English-Thai documents, to-from clients and other parties.
  • Secretarial and document control duties.
  • Prepare meeting agenda and taking minutes for project meetings.
  • Prepare foreigner staffs’ application documents regarding the Immigration & Labor Department; VISA, work-permits, 90 days immigration report application, etc.
  • Administrative support for all staff.

Executive Secretary – Report to the Director and the General Manager / Aug 1992 – May 1996
Taknas (Thailand) Co., Ltd. – THAILAND / (Back to Top)
Key Responsibilities:
  • Secretarial and document control duties.
  • Prepare foreigner employer’s application documents regarding the Immigration andLabor department; VISA, Work-permits, 90 days report, re-entry visa, etc.
  • Responsible for company’s monthly taxation, accountancy, petty-cash handling, expenditure payment by cheque issuing and financial record reporting
  • Staffs’ payroll process, from calculation of attendance, overtime pay, request monthly staff salary budget from H.O. to issue cheque payments & prepare salary pay-slip for each staff.
  • Organise and carries out range of administrative and IT-related tasks that facilitate the smooth running of an office to support team staffs
  • The company’s business sales work; liaison with abroad & local suppliers to provide services & supplies to clients up to invoicing and payments chasing.
  • All administrative support for all staff.

End of CV

Siriluck’s CV / Page 1 of 5 / Updated: April 2013