Employee Move Instructions
DATE:
TO:
FROM: Cell Phone:
The following packing instructions should answer most of your questions regarding the move to our new offices. Please read the instructions completely before starting to pack.
NEW OFFICE
Address / Suite #:
City / Zip:
Mainline Phone:
Fax:
IMPORTANT DATES & TIMES
Description / Date / TimeDistribution of packing boxes, labels and supplies
Employee complete packing
Movers begin loading
Servers / files will be backed up
Server and network will be shut down
Report to the new office
PACKING
Each employee is responsible for packing the contents of their own work area. The contents from all desk, credenzas, cabinets, bookcases and overheads should be removed, packed and labeled. Every item must be labeled. Remove every thing from the wall.
2 Drawer file cabinets: Remove and pack all files
Leave files in the cabinet
4 Drawer file cabinets: Remove and pack the top drawer
Leave files in the bottom two draws and pack the top two draws
Do not pack the following equipment: computers, printers, telephones, fax machines and postage machines, they will be transported on special carts.
COMPUTERS
Save all files and turn off your computer before leaving the office the day of the move.
Disconnect your peripherals from your computer and prepare it for the move by placing all of the cords, keyboard, mouse and related items in the clear electronic bags and labeling it.
Your computer will be prepared for the move for you.
LABELING: Every item, no matter how small, must be labeled with the appropriate numbered label prior to the move. Labels will be distributed prior to the move. If not already done, write your label/floor plan number on each label. See the move plan to locate your label/floor plan number if necessary. Place the numbered label on every item were it can be easily seen by the movers.