January 10, 2011
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN–LEONARD - MYERS –SMITH - TARGOSZ: present
MALIGRANDA –absent
Guests: Attorney Mary Gaziano,Kelli Jeffers, Sally Bennett, Todd Stockburger, Todd Weegens, Chad Insko, Lori Schultz, D. Mark Hubbartt, Randy Smith, Vivian Gaines, Angie Toot, Dennis Noegel, Jim King, Joyce King, Scott Sullivan, and Glena Weegens.
The Board accepted the Agenda as changed: under President H. b. Mark Crosby was unable to attend.
A motion was made by MR. MYERS, seconded by MR. LEONARDto accept the minutes of the December 13,2010,Regular Board Meeting, and Public Hearing as printed. Motion carried on a voice vote.
A motion was made by MR. LEONARD, seconded by MR. ELSEN to pay the bills over $5,000 to Gill’s Freeport Disposal and WinnebagoTownship. Motion carried on a unanimous roll call vote of those present.
A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote of those present.
The Treasurer’s Report has been placed on file for audit.
PUBLIC COMMENT
No one signed up to speak.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
- PUBLIC WORKS
- A motion was made by MRS. TARGOSZ, seconded by MR. ELSENto
accept the high bids for the Public Works trucks; $5,050 for the ’96 GMCwith plow and $5,110 for the ‘94 Ford with plow. Motion carried on a unanimous roll call vote of those present.
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b. Heard presentations for the rate study at the committee meeting.
Baxter Woodman is the selected firm and they are now preparing
the scope.
B. VILLAGE ENGINEER
- There will be a Public Hearing February 7, 2011 at 6:15 p.m. to
receive input on the 2011 CDAP Grant Application.
- So far 182 responses have been received of the 367 surveys sent out for the Low to Moderate Income Survey for the 2011 DCAP Grant. Follow-up will beconducted this month to reach the needed seventy-five percentresponse.
c. The MS4 Storm Water Management Plan continues to be worked on.
- PRESIDENT
- After discussion a motion was made by MR. ELSEN, seconded by MR.
MYERS to accept the Annual Order of Professional Services (IT Consulting) for 2011. Billing will be at time and material. Motion carried on a unanimous roll call vote of those present.
C. VILLAGE ATTORNEY
- A motion was made by MR. MYERS, seconded by MR. SMITH to
formally appoint Lori Schultz in her capacity as Deputy Clerk as the
FOIA Officer. Motion carried on a unanimous roll call vote of those present.
D. FINANCE COMMITTEE
a. The Department Heads are doing a great job of maintaining the
2010-2011 budgets. The state is still five months behind on
payment of income tax.
b.The reserves continue to track very well.
c.To either refurbish the sewer plant on our own or to join with
RRWRD will cost the Village at least $13,000,000 over the next
ten years. Various methods of payment were discussed by the
Committee and they recommend trying to pass a one percent sales
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tax referendum at the next election.
d. A motion was made by MR. LEONARD, seconded by MR. ELSEN to
adopt Resolution 2011-01R
A Resolution providing for and requiring the submission of the proposition to fund public infrastructure improvements via a 1%
Non-Home Rule Municipal Retailer’s Occupation Tax and Service Occupation Tax by Village of Winnebago, Winnebago County, Illinois, at the consolidated election to be held on April 5, 2011.
Motion carried on a unanimous roll call vote of those present.
e. The possible consolidation of funds remains open.
- POLICE COMMITTEE
a. A motion was made by MR. SMITH, seconded by MR. ELSEN to hire
Tiffany Eisman as a part-time police officer pending successful physical medical assessment, drug test, and finger prints through both the State of Illinois and NCIC. She will be paid $15.00 per hour and serve a six-month probationary period as she is a certified
police officer. Motion carried on a unanimous roll call vote of those
present.
The Board agreed that having Nathan Fey serve an internship with
the Village would be advantageous to the Village. He is a criminal
justice major at RockValleyCollege. He will sign a liability waiver
and a modified ride-along waiver.
F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/SENIOR BUS TASK FORCE/WIPC
a. The committee is still reviewing the burning ordinance and
investigating options.
- ADMINISTRATION TEAM/CLERK
a. A motion was made by MR. MYERS, seconded by MR. LEONARD to
accept the Employee Handbook of Policies and Procedures with the
draft date of January 2011. This Handbook will supersede all other
revisions. A copy of this Handbook will be provided to each
employee for their sign off of receipt being returned to the Deputy
Clerk by February 1, 2010. Motion carried on a voice vote.
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- The Village will continue to outsource the office cleaning as the cost
is very reasonable for the value received.
H. PRESIDENT
a. The added zoning categories will be discussed at the next meeting.
b. Presentation by Mark Crosby for area land interests will be at the
next Community Development meeting or next Village Board
Meeting.
Freeport is sponsoring a Municipal Financial Summit January 26,
2011 from 10:00 a.m. to 3:00 p.m.
The School District is holding two town hall meetings, January 13,
2011 at New LifeBibleChurch, and February 2, 2011 at the High
School Cafetorium, about possible future cuts or closing of Seward
School.
Upcoming Meetings:
Public Works Committee - January 27, 2011 at 6:30 p.m.
Police Committee - January 26, 2011 at 6:30 p.m.
Finance Committee - February 1, 2011 at 6:30 p.m.
Community Development - January 31, 2011 at 6:30 p.m.
Administration Team - January 31, 2011 at 5:00 p.m.
Capital Plan - January 24, 2011 at 4:00 p.m.
A motion was made by MR. SMITH, seconded by MR. MYERS to
adjourn at 8:28 p.m. Motion carried on a voice vote.
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Sally Jo Huggins, Village Clerk
Minutes Approved February 7, 2011