Procurement of
Consulting Services'
Direct Purchase
[For Assignments of value up to 0.15 Million]
Issued by:
Government of Nepal
Ministry of Cooperatives and Poverty Alleviation
Singha Durbar, Kathmandu
April, 2017
Table of Contents
Table of Contents
Section1. Letter of Invitation
Section2. Format of Curriculum Vitae
Section3. Comments of TOR & Knowledge Transfer
Section4. Financial Proposal Submission Form
Section5. Terms of Reference
Section 6. Standard Form of Contract
List of Annexes
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Standard Procurement Documents, RFP Consultant Services Direct Purchase, 2008
Section 2 .Format of Curriculum Vitae
Section 1. Letter of Invitation
Government of Nepal
Ministry of Cooperatives and Poverty Alleviation
Singhdurbar, Kathmandu
Date: 2074/1/29
Name of Project: Study of Best practices and lessons learn in the areas of BIMSTEC Poverty Plan of Action (PPA), 2012 for poverty alleviation in Nepal and other BIMSTEC member countries .
Name of Contract: 09/073/74 (Consulting- MOCPA)
1.The Government of Nepal, Ministry of Cooperatives and Poverty Alleviation invites proposals to provide the following consulting services. The main objectives of this assignment are as follows: To identify the best practices and lessons learned in the areas of BIMSTEC poverty plan of action, 2012 (PPA) as mentioned in Annex 1 for poverty alleviation in Nepal and other BIMSTEC member countries to till date., To identify the status of sharing of those best practices and lesson learn for poverty alleviation among the BIMSTEC member countries, To find out the major issues and challenges on Poverty alleviation in Nepal and other BIMSTEC member countries, To identify the best practices and lesson learn for poverty alleviation in various countries around the world that can be implemented in Nepal and BIMSTEC member countries, To carry out the comparative study of poverty alleviation among BIMSTEC member countries, To find out the programs/ projects and the best practices for implementing BIMSTEC PPA compatible to Sustainable Development Goal 1 (SDG 1). More details on the services are provided in the attached Terms of Reference (TOR).
1. The consultant shall be selected and engaged on the basis of approved evaluation criteria as mentioned below. General and Specific Work Experience of the consulting firm, Education Qualifications & Experience of Professional staff, Understanding of TOR and Methodology and Knowledge Transfer specified in the TOR and the consultants Financial Proposal. The marks allocated for above criteria for technical proposal are as follows: General and Specific Work Experience of consulting firm (20 marks), Education Qualifications & Experience of Professional Staff (40 marks), Understanding of TOR and Methodology (Understanding of job and objectives of the project/ Data Source, Scope of assignment, Working Methodology, Work Schedule, Output/Deliverables, Reporting Requirements, Manning Schedule) (30 marks); and Knowledge Transfer (10 marks). Above criteria shall be evaluated as per the sub-criteria for each of them. So please provide every objective details and evidences to support or explain for each of above criteria with documentary evidence as necessary. The pass marks for technical proposal is 80 marks out of 100 marks.
2. The Request for Technical & Financial Proposal (T&FP) has been addressed to the following Shortlisted consultants:NA
3. You are invited to submit a Proposal for the services under the TOR to : Government of Nepal, Ministry of Cooperatives and Poverty Alleviation, Procurement Unit, Singhdurbar, Kathmandu
4. Your Proposal should be submitted in One Hard copy and the deadline for submission is: [On or before 12.00 Noon within 8th Day from the date of First Publication of this notice/ or date of dispatch of this letter as per Procurement Laws]
5. Clarification on the T&FP may be obtained from the following Client’s officials, address, telephone, fax and email: Name: Ram Mani Adhikari, Procurement Unit, Ministry of Cooperatives and Poverty Alleviation, Singha Durbar, Kathmandu, Tel: 01-4200420, 9849635378
6. Your Proposal must remain valid ___60____ days after the submission date, i.e., until:
7. The assignment is expected to commence on [Jestha 15, 2074] at [MOCPA]:
8. The T&FP includes the following documents:
Section1. Letter of Invitation
Section2. Format of Curriculum Vitae
Section3. Comments of TOR & Knowledge Transfer
Section4. Financial Proposal Submission Form
Section5. Terms of Reference
Section 6. Standard Form of Contract
Please inform us, upon receipt:
(a) that you received the letter of invitation; and
(b) whether you will submit a proposal
9. Your proposal should be submitted following eligibility documents along with Technical proposal document, duly certified by Notary Public as “true copy” and need to produce the original copy, if asked, during T&FP evaluation process.
(a) Copy of Registration and Business Registration Certificate, as applicable
(b) Copy of PAN and VAT registration certificate
(c) Copy of Tax clearance letter of FY 2072/73 of concerned the Inland Revenue Office
(d) Self Declaration letter duly certified by yourselves in your Letter Pad that there is no conflict of interest, the firm is not blacklisted and not punished for professional conduct.
Note: If the proposal did not 'pass' the eligibility criteria then it shall be considered as unresponsive and thus, not processed for further evaluation.
10. Your Proposal should enclose the duly completed sealed Technical proposal and Financial proposal in hard copy in separate envelops indicating Technical/Financial proposal and that must be enclosed & sealed within one outer envelope- two envelop system by clearly mentioning the name of the project in sealed envelope. The T&FP documents received after the due date and time, will be returned and not considered in evaluation.
11. The Technical proposals thus submitted shall be opened at 13:00 PM on 8th day at Procurement Unit of MoCPA in the presence of your authorized representative who choose to attend. Absence of your authorized representative, however, shall not hamper the opening of the T&FP in any way.
12. If the deadline specified herein falls on a government holiday, the deadline shall be extended automatically to the next working day at the same hour.
13. The authorized person of your firm should sign each and every page of your Technical and Financial proposals.
14. The MoCPA shall not be responsible for any costs or expenses incurred by your firm for the preparation or delivery of the T&FP.
15. The MOCPA reserves the right to accept or reject any or all T&FPs received without assigning any reason whatsoever.
16. The Public Procurement Act, 2063 (amendment- 2073) and Regulations, 2064 (amendments- 2073) will be followed on the matters if not covered by the clauses mentioned above.
Note: It is advised to your firm to submit the required documents for each evaluation criteria as required in the T&FP Documents. The proposal with non-submission of such documents / or matters not mentioned as asked in the T&FP shall be considered as non-responsive and thus excluded from evaluation.
Yours sincerely,
Ram mani Adhikari
Section Officer
Member, Procurement Unit
Ministry of Cooperatives and Poverty Alleviation
Singhadurbar Kathmandu Nepal.
Email:
Section 2.Format of Curriculum Vitae
Key Qualifications:
[Give an outline of your /staff member’s experience most pertinent to tasks on assignment. Describe degree of responsibility held by you / staff member on relevant previous assignments and give dates and locations. Use about half a printed page.]
Education:
[Summarize college/university and other specialized education of your / staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a printed page.]
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names and address of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.]
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.
Date:
[Signature of staff member and authorized representative of the consultant] Day/Month/Year
Full name of staff member: ______
Full name of authorized representative: ______
Seal / Stamp of the Consultant/Firm:
Note:
· The firm should attach the CV recently signed with Date by the proposed professional Staff and Certified by the Consulting Firm.
· It is also required to submit Certificates of Academic Qualification, Experience Certificates from the client/ or other evidence of experiences.
· Upon non-submission the said document with certification the respective marks are not awarded for the said criteria.
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Standard Procurement Documents, RFP Consultant Services Direct Purchase, 2008
Section 3 Financial Proposal Submission Form
Section 3 . Comments of TOR & Knowledge Transfer
· 3.1 UNDERSTANDING OF ToR AND METHODOLOGY (30 Marks):
· Please provide brief comments on the understanding of TOR and Methodology focusing particularly in the following sub topics. Further the evaluation on the following topics will be on the basis of quantity, quality and adequacy.
S.N. / Subject / Comments / Page number of submitted EoI1 / Understanding of job and objectives of the project/ Data Source
2 / Scope of the Assignments (as per ToR)
3 / Working Methodology
4 / Work Schedule
5 / Output/Deliverables
6 / Reporting Requirements
8 / Manning Schedule
9 / Others, if not covered by above matters/contents
· Note: Separate sheet can be added as required.
· 3.2 KNOWLEDGE TRANSFER/ TRAINING (10 Marks): Please write the understanding about knowledge transfer/ Training as per TOR. What type of knowledge and how the consultant will transfer to MOCPA and concerned officials as per TOR and also provide comments on this topic.
· Note: Separate sheet can be added as required.
Section 4. Financial Proposal Submission Form
[Letterhead of Consultant in case of a Firm ]
To:Ministry of Cooperatives and Poverty Alleviation
Singhadurbar Kathmandu Nepal.
We, the undersigned, offer to provide the consulting services for Study of Best practices and lessons learn in the areas of BIMSTEC Poverty Plan of Action (PPA), 2012 for poverty alleviation in Nepal and other BIMSTEC member countries in accordance with your Request for Proposal dated 2074/1/... and our Proposal. Our attached Financial Proposal is for the sum of [Amount in words and figures]. This amount is inclusive of all the applicable local taxes ( excluding Value Added Tax).
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Consultant:
Address:
Government of NepalMinistry of Cooperatives and Poverty Alleviation
Singh Durbar, Kathmandu, Nepal
Project Name: Study of Best practices and lessons learn in the areas of BIMSTEC Poverty Plan of Action (PPA), 2012 for poverty alleviation in Nepal and other BIMSTEC member countries .
S.N. / Description (Ka) / Unit (Kha) / Rate per unit (Ga) / Quantity (Gga) / Amount NRs. (Nga= Ga*Gha) / Remarks
In figure / In words / In figure / In words
1 / Remuneration for Personnels
1.1 / Consultant / Person Man-Month
2 / Reimbursable Expenses
2.1 / Communication (Telephone/ Internet) / Month
2.2 / Stationary / Month
3 / Other Expenses
3.1 / One-half Day Workshop at MOCPA Hall / LS- as per actul
3.2 / Report Preparation / LS
4 / Total Cost
Vat (13%) of SN 4
Grand Total
Contact No / Fax No / Email / Signature/Date
Name of Consulting Firm
Name of Authorized person
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Standard Procurement Documents, RFP Consultant Services Direct Purchase, 2008
Section 4 Terms of Reference
Section 4. Terms of Reference
Government of Nepal
Ministry of Cooperatives and Poverty Alleviation
Poverty Alleviation Section
Singha Durbar, Kathmandu
Terms of Reference (ToR)
For the study of
Best practices and lessons learn in the areas of BIMSTEC Poverty Plan of Action (PPA), 2012 for poverty alleviation in Nepal and other BIMSTEC member countries
Introduction: Bay of Bengal Initiative for Multi-Sectoral Technical and Economic Cooperation (BIMSTEC) is a link between ASEAN and SAARC. BIMSTEC member states have identified 14 priority sectors for cooperation; one of those priority sectors is Poverty Alleviation. The focus of BIMSTEC is economic cooperation and development. The first BIMSTEC summit, held in Bangkok, Thailand on 31 July 2004, recognized the need of establishing a forum for addressing the issues of poverty alleviation and decided to organize a ministerial level meeting to discuss the issues of poverty alleviation. The first ministerial level meeting on poverty alleviation was held in Dhaka, Bangladesh on 9 July 2008. The leaders expressed their commitment to poverty alleviation through cooperation among the BIMSTEC member states. As per the decision of the meeting, Government of Nepal has prepared the draft plan of action on poverty alleviation in consultation with member states. While preparing BIMSTEC poverty plan of action, countries poverty situation was reviewed, the general issues, challenges and lessons were identified and Poverty Plan of Action (PPA), 2012 as a common action plan for poverty alleviation has been developed. The PPA has outlined the strategies, priorities and potential areas for regional cooperation among BIMSTEC member countries. The BIMSTEC nations meetings had committed to implement PPA to the member states. One of the main objectives of the implementation of BIMSTEC PPA is to identify the best practices and lessons learn for poverty alleviation. Further Nepal is going to conduct BIMSTEC expert level meeting in Nepal regarding poverty alleviation agenda in the near future. In this regard, Nepal needs to prepare a status report of the implementation of the PPA 2012 in Nepal as well as a report of best practices and lesson learned in the areas of BIMSTEC PPA for poverty reduction in Nepal and other BIMSTEC member countries.
.
Government of Nepal has nominated Ministry of Cooperatives and Poverty Alleviation (MoCPA) as the focal point for poverty alleviation related programs conducted by SAARC nations and BIMSTEC nations. In this context, the ministry conducted the third SAARC minister level meeting on Poverty Alleviation in Nepal in April 4-5, 2013. This meeting concluded to provide SAARC inputs for the post-development agenda for which Nepal was chosen to prepare concept notes on common version of SAARC member states on development agenda post-2015 to be discussed in UN General Assembly.