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SHIP’S PRE-ARRIVAL MEETING (SPAM)

DATE: ______TIME: ______AM/PM

ENVIRONMENTAL COMMITMENT CHECKLIST

BASIC INFORMATION
Vessel’s Name: / Cargo (if any):
Port of Origin: / Volume (if applicable):
Purpose of Visit: / Cargo Handler/s:
Ship’s Agent: / ETA:
Consignee/s: / ETD (if available):
SHOULD PROPOSED VESSEL ACTIVITY/IES HAVE ANY OF THE FOLLOWING IMPACT ON SUBIC BAY FREEPORT’S ENVIRONMENT AND NATURAL RESOURCES, OUR COMPANY, INCLUDING ITS PERSONNEL, CONTRACTORS/SUBCONTRACTORS, AGENTS/SUB-AGENTS ALIKE, COMMITS TO IMPLEMENT THE FOLLOWING CORRESPONDING AND APPLICABLE MITIGATING MEASURES AND REQUIRED ACTIONS, IN COMPLIANCE WITH EXISTING NATIONAL AND INTERNATIONAL LAWS, POLICIES AND GUIDELINES ON ENVIRONMENTAL PROTECTION & CONSERVATION, AS HIGHLIGHTED BELOW: / COMMITMENT
ENVIRONMENTAL IMPACT / Republic Act No. 9003 or the Ecological Solid Waste Management Act of 2000 and SBMA Waste Management Guidelines
  1. Generation of solid waste or garbage
/ Non-compliance with any of the above Committed Actions may be sufficient cause for the imposition of a fine and/or penalty, based on the law violated or a fine of PhP 50,000 and above depending on the gravity of offense or sufficiency of clean-up operations implemented..
CONFORME:
______
(Please print name and sign) (Please print name and sign)
Ship’s Agent or Authorized Representative Cargo Handler Authorized Representative
  1. Proper collection and disposal of garbage (solid wastes) in coordination with SBMA’s Solid Waste Collection and Disposal Unit at 252-4309.

  1. Practice good housekeeping and waste minimization at the area

  1. Strictly require all contractors/subcontractors, agents and workers to observe proper waste disposal and proper sanitation

  1. Strictly observe no mixing of scrap materials with garbage during disposal

  1. Generation of hazardous waste (in various forms)
Examples: rags that were used to wipe oily surfaces, used oil, chemical spills, petroleum spills, bilge water, oily wastes, etc. / Republic Act No. 6969 or the Toxic and Hazardous and Nuclear Waste Control Act of 1990
  1. Proper storage, handling and disposal of hazwaste in accordance with RA 6969 guidelines

  1. Hazwaste Hauler/Transporter to secure and process Hazardous Waste Transport Record (HWTR) at the SBMA Ecology Center prior to hauling of hazwaste

  1. Strictly comply with SBMA directives on land-based disposal of hazwaste only (no disposal activities by sea)

  1. Submit / implement Oil or Petroleum or Chemical Spill Contingency Plan or Emergency Preparedness Plan or any document to that effect.

3.Generation of air pollution (in various forms)
Examples: smoke emissions coming from operation of equipment like gensets, boilers, fumes, respirable dust or other forms of air pollution, including noise / R.A. 6969 (for toxic and hazardous fumes or smoke emissions) and Republic Act No. 8749 or the Philippine Clean Air Act of 1990
  1. Provide abatement measures to avoid air pollution

  1. If activity will produce a considerable amount of dust, apply dust mitigation measures and practice good housekeeping at the area, e.g., assign sweepers at site

  1. If activity will require the use of genset for more than fifteen (15) days, apply for Permit to Operate (PTO) Air Pollution Source Installation

  1. Apply ventilation or other air pollution control measures at affectedarea, if applicable.

  1. Undertake proper maintenance of equipment and use mufflers or other applicable noise-reduction or emission-reduction measures.

  1. If applicable, secure Environmental Clearance from EC by submitting a Dust Control Plan as attachment to the Application for Environmental Clearance..(Application Form available at EC and also downloadable at )

4. Generation of sewage or domestic wastewater and other effluents or pollutive discharges / Republic Act No. 9275 or The Philippine Clean Water Act of 2004
  1. Collection of sewage shall be done thru an SBMA-accredited sewage hauler

  1. Sewage Hauler to secure SBFZ Permit to Transport Effluent, Septage and/or Sewage (SBFZPTT-ESS) at the SBMA Ecology Center prior to loading of sewage to tanker trucks. (Application Form available at EC and also downloadable at ) (A corresponding Certificate of Treatment or COT shall be submitted thereafter)

  1. Occurrence of other possible environmental concerns
Examples: discoloration of soil or water, produce bad odor, and create possible nuisance issues / All Other existing and applicable environmental laws, rules and regulations, both national and international, such as SBMA Seaport Instructions, MARPOL requirements, UNCLOS provisions, IMO regulations on maritime protection and marine environment pollution issues and related violations , etc.
Provide abatement or mitigating measures to prevent or control any type of pollution or nuisance issues coming from the activity.
For ballasting, de-ballasting activity, secure Environmental Clearance prior to conduct of activity.
  1. Extraction of natural resources e.g., logs, etc.,; possible introduction of exotic species in cargo; or any adverse or significant potential impact on the immediate vicinity and living organisms within the area (Pls. specify)
____________/
  1. For transfer of logs or other natural resources controlled by the DENR, secure letter for endorsement from EC to DENR of all documents related to: importation/shipping via Port of Subic, for DENR’s appropriate and continuing action. For other forms of extraction of natural resources, submit copy of related permits and clearances required by other national and international agencies, as required by law.

  1. Secure Environmental Clearance at EC, if so required by Seaport Dept. or other SBMA departments or national government agencies, e.g., for bunkering or fuel loading activities, etc. (Environmental Clearance Application Form available at EC and also downloadable at ) If loading via facility pipeline, operations to be covered by commitments made in the Environmental Compliance Certificate (ECC) issued to Co., e.g., PCSPC or PPC

  1. Comply with existing permit conditions/undertakings, ECC, CNC or SBMA Certificate of Accreditation or other forms of official agreement as proof of authority over the concerned area and as legal basis for engaging in such activity.

  1. If cargo/activity is suspected as possibly containing hazardous or toxic substance or with potential to cause pollution or any adverse or significant environmental impact, provide copy of the Material Safety Data Sheet (MSDS) to Ecology Center for the cargo specified herein, e.g., fumigation

  1. Coordinate with other concerned departments for appropriate permit/clearances, e.g., PHSD for OCC Health concerns or Fire Dept., for fire-related concerns and other government agencies, e.g., such as the Dept. of Health’s Quarantine Division (252-4280, c/o Dental, PHSD) for fumigation activities, as appropriate

(This Form shall be filled up and signed by the concerned Ship’s Agent, and Cargo Handler, if any, and attached to the SPAMMinutes of Meeting)