Ludhiana Commodities Trading Services Limited

LUDHIANA COMMODITIES TRADING SERVICES LIMITED

Regd Office : SCO 50, 1st Floor, Sector 34-A, Chandigarh - 160 002

NOTICE

NOTICE is hereby given that the14th Annual General Meeting of the Members of LUDHIANA COMMODITITES TRADING SERVICES LIMITED will be held on Saturday, the 16thday of September, 2017 at 12.15 P.M. at Hotel Park View, Sector 24,Chandigarhto transact the following business:

AS ORDINARY BUSINESS:

1).To consider and adopt the Audited Financial Statements of the Company including Balance-Sheet as at 31st March, 2017, Profit and Loss Statement and Cash Flow Statement for the year ended on that date, together with Reports of the Board and Auditors of the Company thereon.

2). To Declare Dividend on equity shares.

3).To appoint a Director in place of Sh. Tribhawan Singh Thapar(DIN:00494576) whoretires by rotation and being eligible, offers himself for Re-appointment.

4).To appoint a director in place of Sh. Dheeraj Ghai(DIN:02832228) who retires by rotation and being eligible, offers himself for re- appointment.

5).To ratify the appointment of Statutory Auditors of the Company and in this regard to consider and if thought fit, to pass with or without modification (s), the following resolution as an Ordinary Resolution:

“Resolved That pursuant to the provisions of Section 139, 142 and other applicable provisions, if any, of the Companies Act, 2013 and the rules made thereunder (including any statutory modification(s) or re-enactment thereof, for the time being in force), the Company hereby ratifies the appointment of M/s. Bhakoo & Associates (Firm Registration No.014391N), Chartered Accountants as the Statutory Auditors of the Company to hold office from the conclusion of this Annual General Meeting till the conclusion of the 15th Annual General Meeting of the Company for the financial year 2017-18, at a remuneration as may be decided by the Board of Directors in consultation with the Auditors.”

SPECIAL BUSINESS:

6).To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution:

“RESOLVED THAT pursuant to the provisions of Section 160 and other applicable provisions, if any, of the Companies Act, 2013 and Rules made thereunder (including any Statutory modification(s) or re-enactment thereof, for the time being in force),Company will appoint the Director, liable to retire by rotation, in ensuing Annual General Meeting who will be nominated by the members along with the deposit of requisite amount.”

By Order of the Board of Directors

For Ludhiana Commodities Trading Services Limited

Sd/-

(Dheeraj Ghai)

Place: Ludhiana Director

Dated: 12.08.2017 DIN:02832228

Notes:

1.A member entitled to attend and vote at this annual general meeting is entitled to appoint one or more proxy(ies) to attend and vote instead of himself/herself and such proxy need not be a member of the company. A blank proxy form is enclosed. Proxy form,inorder to be made effective, mustbedeposited with the company duly executed not less than 48 hours before the commencement of annual general meeting at the registered office of the company.

2.Documents referred to in the notice are open for inspection at the registered office of the company on all working days, except holidays, between 11.00 a.m to 1.00 p.m up to the date of the Annual General Meeting.

3.The register of Members and share transfer books of the company will remain closed from Monday, the 11th September, 2017 to Saturday, 16th September, 2017,(both days inclusive) to ascertain the names of shareholders entitled to final dividend, when declared .

4.Statement of material facts pursuant to Section 102(1) of the Companies Act, 2013 in respect of Items No. 6 of Special Business is annexed hereto and forms part of this notice.

EXPLANATORY STATEMENT OF MATERIAL FACTS PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013 CONCERNING ITEM6 OF SPECIAL BUSINESS (As Part of Notice):

FOR ITEM NO. 6:

Mr. Jagmohan Krishan, Director (DIN:01127557) resigned from the Board on 11.03.2017. The Board accepted his resignation but did not fill up the vacancy so caused on the Board of Directors of the Company.

The Company will receive a notice U/s 160 from the members for the candidature of appointment of a Director of the Company liable to retire by rotation along with a deposit of Rs. 1,00,000/- (Rs. One Lac only). The members may consider this resolution as stated in item no. 6 of the notice calling this Annual General Meeting and decide accordingly.

MEMORANDUM OF INTEREST

None of the Directors / Key Managerial Personnel of the Company and their relatives are, in any way, concerned or interested, financially or otherwise, in the resolution set out at Item No. 6 of the Notice.

By Order of the Board of Directors

For Ludhiana Commodities Trading Services Limited

Sd/-

(Dheeraj Ghai)

Place: Ludhiana Director

Dated: 12.08.2017 DIN:02832228

LUDHIANA COMMODITIES TRADING SERVICES LIMITED

Regd Office : SCO 50, 1st Floor, Sector 34-A, Chandigarh - 160 002

Form No. MGT-11

PROXY FORM

(Pursuant to Section 105(6) of the Companies Act, 2013 and Rule 19(3) of the Companies (Management and Administration) Rules 2014)

Name of the member(s): Folio No. :

Registered Address: No. of Share(s) held:

I/We, being the member/members of LUDHIANA COMMODITIES TRADING SERVICES LIMITED, hereby appoint:

1. Name______2. Name______3. Name______

Address______Address______Address______

E-mail id______E-mail id______E-mailid______

Signature______or failing him/her Signature______or failing him/her Signature______

as my/our proxy to attend and vote for me/us on my/our behalf at the 14th Annual General Meeting of the Company to be held on Saturday, the 16th September, 2017 at 12.15 P.M. and at any adjournment thereof in respect of such resolutions as are indicated below:

Sr. No. / Resolution / I/We assent to the Resolution / I/We dissent to the Resolution
For* / Against*
1. / Adoption of the Audited Financial Statements of the Company (including Audited Consolidated Financial Statements) for the financial year ended 31st March, 2017 and the Reports of the Board of Directors and Auditors thereon.
2. / To Declare Dividend on Equity Shares.
3. / Appointment of Mr. Tribhawan Singh Thapar (DIN: 00494576) as a Director, who retires by rotation and is eligible for re-appointment.
4. / Appointment of Mr. Dheeraj Ghai (DIN: 02832228) as a Director, who retires by rotation and is eligible for re-appointment.
5. / Ratification of the appointment of the Statutory Auditors and fixing their remuneration.
6. / Appointment of a Director in place of Mr. Jagmohan Krishan who resigned during the year 2016-17
Affix Revenue Stamp

Signed this ___ day of ______2017. Signature ______

Notes:

(i)A Member entitled to attend & vote at the meeting is entitled to appoint a proxy to attend & vote on poll instead of himself/herself.

(ii)The proxy form duly signed across the revenue stamp of Re. 1/- should reach the Company's Regd. Office at least 48 hours before the scheduled time of the meeting.

* Please tick anyone.

LUDHIANA COMMODITIES TRADING SERVICES LIMITED

Regd Office : SCO 50, 1st Floor, Sector 34-A, Chandigarh - 160 002

ATTENDANCE SLIP

I/We hereby record my/our presence at the 14th Annual General Meeting held on Saturday, the 16th September, 2017 at 12.15 P.M. at Hotel Park View, Sector – 24, Chandigarh.

Name of the member(s): Folio No. :

Registered Address: No. of Share(s) held:

(SIGNATURE OF SHAREHOLDER/PROXYHOLDER)______

Notes:

i)Members/Proxy holders are requested to produce the attendance slip duly signed for admission to the meeting hall.

ii)Members are requested to bring their copy of Annual Report.

* Please tick anyone.