ASHLAND BOARD OF EDUCATION
REGULAR MEETING
Monday, May 18, 2015
5:30 p.m.
The Ashland Board of Education met in regular session on May 18, 2015, at the board office of 1820 Hickman Street, Ashland, KY 41101. Chairperson Frank DeMartino called the meeting to order.
Present: Frank DeMartino, Chris Clarke, Carol Jackson, David Latherow
Absent: Charlie Chatfield
Also attending: Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Amy Wessel,
Board Assistant; Chuck Trimble, Murphy-Graves-Trimble; Maria Gillette,
Murphy-Graves-Trimble; Taylor Coates, Codell; Tony Kershner, Olympic Construction; Anthony Wright, Harshaw Trane; Sri Iyer, Harshaw Trane; Mark Begle, Harshaw Trane; Dr. Patsy Lindsey; Jacqui Thornburg; Cary Williams; Lisa Henson; Linda Calhoun; Derek Runyon, Mark Swift,Tonia Parker AMS Teacher, Payton Scott, Spencer Wills, Courtney Jones.
Order # 317 Upon the recommendation of the superintendent, it was moved by Carol
Minutes Jackson and seconded by Chris Clarke to approve the minutes of the
Regular Meeting of April 27, 2015.
Ayes: Clarke, Jackson, Latherow, DeMartino
Harshaw Trane representative, Anthony Wright introduced KY Power’s David Richard, who along with Larry Metcalf, of KY Power’s incentive program was in attendance to “congratulate the district for energy savings achieved by undergoing an energy upgrade through a performance contract and applying for Kentucky Power commercial rebates. As part of the project process, Harshaw Trane’s energy engineers not only identified and implemented energy savings, but potential rebates as well. After consultation with Larry Metcalf of the Kentucky Power Commercial Incentive Program, the resulting rebate to the district was $71,033”.
Mr. Gilmore acknowledged Tonia Parker, Ashland Middle School’s Future Problem Solving Coach, as well as a few of the members from the team. Ms. Parker informed the board that the FPS team was going to compete in Iowa at the International level in June. She noted how proud she was of the team and their commitment to practicing after school 2 days per week without fail. Members who were present at the meeting were: Payton Scott, Spencer Wills, and Courtney Jones. Those members unable to attend the meeting were: Hayleigh Buckler, Madison Graham, and Caitlin Harvey. Mr. Gilmore and the board commended Ms. Parker and all the members on such a great accomplishment and wished them luck in Iowa.
Chuck Trimble, Murphy Graves Trimble updated the Board on various projects. The Alumni Gym tuck pointing bid opening occurred earlier in the day, with Olympic Construction submitting the lowest bid at $230,100.00. After some discussion, the board decided to have Mr. Trimble prepare a comparison of what the cost would be to bring Alumni Gym completely up to date inside and out, vs. putting in a Quonset hut type gym at Blazer. Ashland Middle School’s 29th Street parking lots are scheduled to be paved Wednesday, the 20th, just in time for use at Friday’s graduation. The Putnam Stadium locker room punch list is complete.
Taylor Coates, Codell, discussed the Ashland Middle School renovation project. 50% of the floor tiles are complete in Phase II (old gym). The casework in the Science classrooms will be started this week, along with ceiling tile installation. Bathrooms are 95% complete. Mr. Coates stated there shouldn’t be any reason the entire project would not be done by July 10th, if not sooner.
Linda Calhoun, Instructional Supervisor, reported on the district’s STEM initiatives: Construction Technology program, Bio-Medical program, and Medicaid Nurse Aide program. For the 2015-2016 school year, they would like to add an additional Health Sciences/Nursing Position and two new Health Programs (Medical Laboratory Aide-Phlebotomist and Emergency Medical Technician). We would also like to find a partner for Phlebotomy and EMT instructor/clinical experience, and add support courses as electives: Medical Math and Special Topics in Health Care.
Cary Williams, Director of Instructional Technology informed the board that the district just received a Project Lead the Way grant for $50,000.00 and this would be used to help cover training and supplies for the 2nd year of the MNA program. We also received a $15,000.00 grant for the middle school robotics program. The money would be used for training, and equipment such as laptops, etc.
Jacqui Thornburg, Head Start Director presented the following to the board:
USDA Report
PIR Report
Community Assessment
Improvement Plan
T/TA Plan
ERSEA Final Ruling
Proposed Head Start Budget 2015-2016
Order # 318 Upon the recommendation of the superintendent, it was moved by Amend David Latherow and seconded by Carol Jackson to amend the Agenda.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 319 Upon the recommendation of the superintendent, it was moved by
Alumni Gym Bid David Latherow and seconded by Carol Jackson to accept the bid and
& BG-1 approve the amended addition of BG-1 for the Alumni Gym restoration project.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 320 Upon the recommendation of the superintendent, it was moved by Change Orders David Latherow and seconded by Carol Jackson to approve change
orders for the Ashland (Verity) Middle School Renovation Project that
were tabled at the April 27, 2015 meeting:
· Change Order 18-10: $845.00 casework sinks for rooms 127 & 146
· Change Order 22-37: $940.00 corridor work
· Change Order 22-38: $10,846.57 furring walls in 155, 157 & 158
· Change Order 22-39: $38,528.88 storm sewer modifications
· Change Order 22-40: $3,511.88 repair walls in Boys’ 175
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 321 Upon the recommendation of the superintendent, it was moved by Amend Chris Clarke and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 322 Upon the recommendation of the superintendent, it was moved by Olympic Chris Clarke and seconded by Carol Jackson to accept the amended
agenda with the additional item of approving payment to Olympic Construction in the amount of $58,488.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 323 Upon the recommendation of the superintendent, it was moved by Change Orders Chris Clarke and seconded by David Latherow to approve change
orders for the Ashland (Verity) Middle School Renovation Project:
· Change Order 12-11: $2,154.90 band practice rooms 003-008
· Change Order 22-41: $15,723.49 band practice rooms 003-008
· Change Order 20-06: $2,313.95 duct smoke detectors
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 324 Upon the recommendation of the superintendent, it was moved
Pay Estimate 22 by Carol Jackson and seconded by Chris Clarke to approve Pay
Estimate 22 to Codell/Contractors/Suppliers in the amount of
$404,063.37 for the Ashland (Verity) Middle School Renovation Project.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 325 Upon the recommendation of the superintendent, it was moved by Fidelity Bond Chris Clarke and seconded by David Latherow to approve the Fidelity
Bond for the Business Manager/Treasurer for the 2015-2016 school
year.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 326 Upon the recommendation of the superintendent, it was moved by Auditor David Latherow and seconded by Carol Jackson to approve Kelley,
Galloway and Company as the auditor for the 2015-2016 school year.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 327 Upon the recommendation of the superintendent, it was moved by
Budget David Latherow and seconded by Carol Jackson to approve the 2015-
2016 tentative budget.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 328 Upon the recommendation of the superintendent, it was moved by Salary Schedules Chris Clarke and seconded by Carol Jackson to combine and approve
the following salary schedules for the 2015-2016 school year:
· Certified salary schedules for the 2015-2016 school year.
· Classified salary schedules for the 2015-2016 school year.
· Classified salary schedule for those positions not on the 2015-2016 classified salary schedule.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 329 Upon the recommendation of the superintendent, it was moved by
KETS Offer David Latherow and seconded by Carol Jackson to approve the third
KETS offer of assistance in the amount of $19,537.00.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 330 Upon the recommendation of the superintendent, it was moved by
Consent Items Chris Clarke and seconded by Carol Jackson to combine and approve
The following consent items:
· Bills for May, 2015 as presented by the Board Treasurer.
· Head Start bills for May, 2015 as presented by the Board Treasurer.
· Salaries for May, 2015 in accordance with the 2014-2015 salary schedule.
· Head Start salaries for May, 2015 in accordance with the 2014-2015 salary schedule.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 331 Upon the recommendation of the superintendent, it was moved by Amend David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 332 Upon the recommendation of the superintendent, it was moved by
East Kentucky David Latherow and seconded by Carol Jackson to approve the
Psychological contract with East Kentucky Psychological Resources to provide
integrated evaluations to be used in determining eligibility for special education or 504 services for the 2015-2016 school year, and to accept the amended addition to require verification of liability insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 333 Upon the recommendation of the superintendent, it was moved by
Amend David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 334 Upon the recommendation of the superintendent, it was moved by
Grayson Speech David Latherow and seconded by Carol Jackson to approve the
contract with Grayson Speech Therapy Services, PSC, to provide
physical and occupational therapy services for the period July 1, 2015
to June 30, 2016, and to accept the amended addition to require
verification of liability insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 335 Upon the recommendation of the superintendent, it was moved by
Amend David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 336 Upon the recommendation of the superintendent, it was moved by
Orientation & David Latherow and seconded by Carol Jackson to approve the
Mobility Orientation and Mobility contract, and to accept the amended addition
to require verification of liability insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 337 Upon the recommendation of the superintendent, it was moved by
Health Science Chris Clarke and seconded by David Latherow to approve adding a
Program Teacher Health Science Program Teacher at Blazer High School.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 338 Upon the recommendation of the superintendent, it was moved by
KEDC Cooperative David Latherow and seconded by Chris Clarke to approve the KEDC
Agreement 2015-2016 Cooperative Membership Agreement at a cost of $2747.92.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 339 Upon the recommendation of the superintendent, it was moved by
Head Start Chris Clarke and seconded by David Latherow to approve the following
Head Start documents: Improvement Plan, T/TA Plan, ERSEA Final
Ruling.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 340 Upon the recommendation of the superintendent, it was moved by
Bookkeeper Chris Clarke and seconded by Carol Jackson to approve changes to the
classified job description: Bookkeeper – Blazer High School to School
Bookkeeper.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 341 Upon the recommendation of the superintendent, it was moved by ADIDAS Team Chris Clarke and seconded by Carol Jackson to approve the automatic
Agreement renewal of the ADIDAS Team Agreement on June 30, 2015.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 342 Upon the recommendation of the superintendent, it was moved by
Head Start Budget David Latherow and seconded by Carol Jackson to approve the AISD
Application for Head Start including the proposed budget for 2015-
2016 in the amount of $824,488.00.
Ayes: Clarke, Jackson Latherow, DeMartino
The following recommendation died due to lack of a motion to approve:
Recommend the Ashland Board of Education approve the adjustments for three classified positions at Ashland Independent Child Care (AICC) tabled at the April 27, 2015 board meeting.
Order # 343 Upon the recommendation of the superintendent, it was moved by
Consent Chris Clarke and seconded by Carol Jackson to combine and approve
the following consent items:
· Application and agreement for use of district property by the Tomcat Boys’ Varsity Basketball Team to conduct the Tomcat Basketball Camp June 1-4, 2015 in Anderson Gym with Site Based approval and insurance documentation on file.
· Application and agreement for use of district property by the Kittens Girls’ Basketball Team to conduct Summer Camp June 8 & 9, 2015 in Anderson Gym with Site Based approval and insurance documentation on file.
· Application and agreement for use of district property by the Blazer Cheerleaders to conduct Cheer Camp July 27, 28, and 29, 2015 in Anderson Gym with Site Based approval and insurance documentation on file.
· Application and agreement for use of district property by the Ashland Middle School Basketball Team to conduct a one day Basketball Clinic with Huntington Prep Boys Basketball players (with site base approval and insurance documentation on file). Proceeds will be split between Huntington Prep and AMS.
· Fundraiser requests as listed: AMS Student Council fundraiser requests to raise money to support school-wide events: T-Shirt sales, Spirit Week, Food Feud, Spirit Items during lunch, Glow Dance, AMS Cheerleading fundraiser requests to raise money for uniforms and equipment: Wal-Mart, Texas Roadhouse, car wash, Lock-in, Moe’s, flower sale, World’s Finest Chocolate sale, T-Shirt sale, cookie dough, cups, candle sale; Blazer Varsity Cheerleading fundraiser to raise money for uniforms: car washes, DQ night, Moes night, cheer clinic, pancake breakfast, magical night of giving, bagging groceries; Sports Medicine Club fundraiser to raise money for banquet, awards, club activities and Burt Dailey sports medicine scholarship: Scentsy sale; Volleyball Team fundraiser to assist volleyball team with costs: Youth Volleyball Camp; Academic Team car wash fundraiser to raise funds for academic camp scholarships; Crabbe Safety Patrol fundraisers to raise money for Safety Patrol trip in 2016: Back to School dance and Valentine’s Day dance, Popcorn Palace popcorn sales, team apparel and merchandise sale.
· Surplus equipment listed in accordance with KRS 45.425:
ITEM / SERIAL NUMBER / CONTROL NUMBERFROM ASSET STICKER / DISPOSAL/LOCATION DATE
1968 Ford Tractor/Bush Hog / 103 / 5/19/15
1996 Ford Van (Maint.) / 1FTEE14N1THA40208 / 113 / 5/19/15
1960 CAT Fork Lift (Walker) / 4N2521 / 119 / 5/19/15
1996 Chevy Van (Maint.) / 1GBFG15M9T1001092 / 127 / 5/19/15
1996 Chevy Van (Maint.) / 1GCHG35KOTF107657 / 128 / 5/19/15
Toro Z Mower / N65257 / 201 / 5/19/15
1992 GMC Van / 2GDHG31JON4515982 / 013 / 5/19/15
Ayes: Clarke, Jackson Latherow, DeMartino