BEREACITY COUNCIL REGULAR MEETING JUNE 18, 2013

The Berea City Council met in a regular session; Tuesday, June 18, 2013 at 6:30 p.m., Mayor Steven Connelly presiding. A quorum being present, the meeting was called to order.

MEMBERS PRESENT: Terrill, Hembree, Powell, Wagers, Farmer, Kerby, Burnside

ABSENT: Little

OFFICIALS: Gilbert, Stone, Chasteen, VanWinkle, Schrader, Meeks, Jackson, Curtis, Gregory, Fortner, McCay, Hurt

VISITORS: Seth Littrell, Beth Meyers, Larry Todd, Mike Coyle, Lynetta Chasteen, Jr. Chasteen, Kent Clark, Randy Coffey

Mayor Connelly called for an amendment to the agenda to add Resolution #14-2013; Kerby moved; Farmer seconded; all ayes.

APPROVAL OF MINUTES; JUNE 4, 2013

Farmer moved; Hembree seconded to approve the minutes of June 4, 2013. All ayes; minutes approved.

MADISON COUNTY JUDGE KENT CLARK – FIRE HYDRANT INFORMATION

Judge Clark thanked the mayor and the city for providing fire protection to residents within five miles of each fire station.The county and city has been working with Larry Todd, Chairman of the Southern Madison Water to install fire hydrants in some of the larger subdivisions located inside of the city limits, but serviced by Southern Madison Water. The fire hydrants willreduce insurance cost to home owners. The materials and labor would be a cost share between the city and Southern Madison Water; the city would cover the cost of the materials and the water company would install the hydrants. They are planning to install four hydrants this year and four next year, with a cost of $5,000 per hydrant.

RANDY COFFEY – US25 YARD SALE FOLLOW-UP REPORT

Mr. Coffey thanked the city council and the many city departments for all their assistance in making the US25 Yard Sale event a big success. There were no issues and traffic seemed to flow smooth. Next year’s event will be held on June 5, 6, &7. The US68 yard sale is the same week-end, but should contribute to this event. Mr. Coffey requested for the city to look into funding this event next year and possibly creating a web-site to get more information out to the public. Mayor Connelly asked Mr. Coffey if he had any statistics or numbers of yard sales held.

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ORDINANCE #12-2013; AN ORDINANCE OF THE CITY OF BEREA, KY, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF BEREA, KY, BE AMENDED BY AMENDING SECTION 71.301, ADOPTING THE CURRENT VERSION OF THE KENTUCKY BUILDING CODE AND THE KENTUCKY RESIDENTIAL CODE, AND ESTABLISHING A BUILDING INSPECTION PROGRAM FOR SINGLE FAMILY DWELLINGS. -2NDREADING

Corporate Counsel read the ordinance by title and summary; Burnside moved; Farmer seconded to approve the ordinance. Roll call vote; all ayes, Ordinance #12-2013 adopted.

ORDINANCE #13-2013; AN ORDINANCE OF THE CITY OF BEREA, KY, ANNEXING CERTAIN REAL PROPERTY LOCATED NEAR BEREA, MADISON COUNTY KENTUCKY. – 2NDREADING

Corporate Counsel read the ordinance by title and summary; Terrill moved; Burnside seconded to approve the ordinance. Roll call vote; all ayes; Ordinance #13-2013 adopted.

ORDINANCE #14-2013; AN ORDINANCE OF THE CITY OF BEREA, KY, PROVIDING THAT THE CODE OF ORDINANCES, CITY OF BEREA, KY, BE AMENDED BY REVISING SECTION 22.202 TO INCREASE THE COMPENSATION FOR MEMBERSOF THE TOURISM COMMISSION. – 2NDREADING

Corporate Counsel read the ordinance by title and summary; Terrill moved; Farmer seconded to approve the ordinance. Roll call vote; all ayes; Ordinance #14-2013 adopted.

ORDINANCE #15-2013; AN ORDINANCE OF THE CITY OF BEREA, KY, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL PERIOD JULY 1, 2013 THROUGH JUNE 30, 2014, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT AND PROVIDING FOR A LONG RANGE CAPITAL IMPROVEMENT PROJECT AND PUBLIC FACILITIES IMPROVEMENT PROGRAM BUDGET AND PLAN. – 2NDREADING

Corporate Counsel read the ordinance by title and summary; Burnside moved; Wagers seconded to approve the ordinance. Roll call vote; Terrill-no, Hembree-yes, Powell-yes, Wagers-yes, Farmer-yes, Kerby-yes, Burnside-yes. Ordinance #14-2013 adopted; six-yes, one-no.

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RESOLUTION #11-2013; AFFIRMATIVE ACTION PLAN

Corporate Counsel read the resolution in its entirety; Farmer moved; Kerby seconded to approve the resolution. All ayes; Resolution #11-2013 adopted.

RESOLUTION #12-2013; CDBG - SECTION 3 ACTION PLAN

Corporate Counsel read the resolution in its entirety; Wagers moved; Farmer seconded to approve the resolution. All ayes; Resolution #12-2013 adopted.

RESOLUTION #13-2013; FAIR HOUSING

Corporate Counsel read the resolution in its entirety; Burnside moved; Kerby seconded to approve the resolution. All ayes; Resolution #13-2013 adopted.

RESOLUTION #14-2013; RESOLUTION REGARDING TITLE VI

Corporate Counsel read the resolution in its entirety; Farmer moved; Kerby seconded to approve the resolution. All ayes; Resolution #14-2013 adopted.

AUDIT & FINANCE COMMITTEE – V. BURNSIDE

Councilman Burnside reported that the council had met previously with Jerry Hensley. He reminded the council of their duties and the properinternal controls and regulations in preparing the annual financial report. The yearly audit will be conducted soon.

RECOGNITION OF VISITORS

None

DEPARTMENT HEADS

Belle Jackson, Tourism Director, reminded the council of the joint meeting with the Tourism Commission on Thursday at 5:15 p.m.; city hall community room.

CITY ADMINISTRATOR’S REPORT – RANDY STONE

  • Paul, Dale, and I, along with CDP Engineersand a representative of Bluegrass ADDmet with Campbell Ford of Ford Contracting to get the proper paper work in order in preparation for the Water Street Project. The contract will be prepared and sent to them soon in order to get the project started. The project came in under estimate and the contractors have reviewed the area, if additional drainage in the area needs to be installed they will do so before the project is finished.
  • Due to the excessive amount of rain we received last night in such a short time, the piping that had been laid along Ellipse Street washed up; the entire crew of the Street Department will be pulled off of other jobs to get this area re-worked and completed.
  • The Menelaus Pike Project is postponed for bid letting until August.

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  • Mr. Gilbert is still working on resolving the easement problem on Bratcher Lane.
  • The departments have all been working on personnel action reviews this week; we will be closing out our fiscal year at the end of the month.

QUESTIONS:

Terrill – Is there money in the budget for the fire hydrants? Stone stated that the city has been working on this project with Southern Madison Water for some time, and yes, it will be paid for out of this next year’s budget. We will pay for the materials from our General Fund. Powell questioned the charge of the hydrants and installation.

MAYOR’S COMMENTS:

  • Earlier in the week I emailed out the proposed market analysis information Ireceived from Spectrum; regarding a retirement community. Their proposal included a Phase 1 to conduct a preliminary assessment of our area to be used as an internal planning document only. They would identify demand and needs in the Berea area and prepare their findings. They are asking $5,000 to begin the study, additional charges would occur if we decide to pursue a complete study.
  • Mae Suramac has resigned from the Human Rights Commission; she works out of town. If anyone has a name of a person to submit for this vacancy please let me know.
  • I also circulated a list to the council of challenges facing city government; I looked back at previous Strategic Plan’s when the council and staff had identified various issues we expected to possibly face in the near future. Please look at the list and think about things we are not seeing. The Police Chief suggested that Berea recruit a Drug-Re-Hab facility for treatment; enforcement is not taking care of the drug problem. Think about our future leaders and the future of our grandchildren.

COUNCIL COMMENTS:

Powell – appreciated Judge Clark for bringing information about the fire hydrants; wished Sheriff Coyle would have stayed to speak to the council; appreciated him coming by.

Wagers – Mayor; appreciated your compassionate speech.

Farmer – one of the things on the list is a lack of a retirement facility in Berea, maybe this will increase the need tospend some money to see if we really need it.

Burnside – appreciated the mayor’s commentary of the known’s and unknown’s; some of the things on the list are things we have talked about over the past 3 – 4

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years, or longer and maybe some do need to be crossed off. We should think about the money we spent on the Economic Development Study; we should

come back give it attention and would like to encourage the council to look at it much more in-depth.

Meeting adjourned: 7:28