Baton Rouge Community College

POSITION AUTHORIZATION FORM (PAF)

POSITION REQUEST

Establish & Fill New Position T.O. Non T.O.

Fill Existing Vacant Position T.O. Non T.O.

Create New Position T.O. Non T.O.

Unfund and Terminate Position Number ______

Unfund Position Number ______and

Create New Position for OFFICIAL JOB TITLE listed below

/

Reallocation Up Down Lateral

Unclassified Title Change Only:

OLD TITLE ______

NEW TITLE: ______

Reactivate Unbudgeted Position Number

OFFICIAL JOB TITLE

/ JOB CODE /

WORKING TITLE (IF DIFFERENT)

/ POSITION NUMBER
CAMPUS / WORK LOCATION if position is used on multiple campuses, list the site in which the majority of work time will be spent

Mid-City

Acadian

Westside - Plaquemine

Port Allen

/

Hooper Road

Frazier

Donmoor

Folkes Jackson

Jumonville New Roads

/

La State Penitentiary—Angola

La Correctional Inst / Women

Elayn “Hunt” Correctional

Dixon Correctional Institute

POSITION TYPE

Classified-- FT PT Temporary
WAE (not to exceed 1245 hrs/ year)
Job Appointment (not to exceed 4 yrs)
Unclassified – Administrative / Staff
Unclassified – Faculty 9 mo 12 mo
Unclassified – Adjunct
Unclassified – Grant 9 mo 12 mo
Unclassified -- Tutor Student
Unclassified – Gratis / WEEKLY HOURS / FTE % / EFFECTIVE DATE / END DATE
TIME APPROVER’S NUMBER /

Have there been any significant changes to position duties since last time position was filled? If YES, attached an updated position description.

FLSA STATUS

EXEMPT
NON-EXEMPT /

HOURLY RATE OR RANGE

/

ANNUAL RATE OR RANGE

FUNDING LABOR DISTRIBUTION

FUND

/ ORG NO. /

ACCOUNT NO.

/

PROGRAM

/

ACTIVITY

/

PERCENT

FUND

/ ORG NO. /

ACCOUNT NO.

/

PROGRAM

/

ACTIVITY

/

PERCENT

REASON FOR VACANCY

NEW POSITION or REPLACEMENT DUE TO : Separation Transfer / Promotion Leave Of Absence
OTHER, PLEASE EXPLAIN______

NAME OF EMPLOYEE BEING REPLACED

/

LAST DATE WORKED

JUSTIFICATION/EXPLANATION/COMMENTS –Describe briefly why this position needs to be created and/or filled. What are the consequencesof not filling this position? If applicable, explain why position is only needed on a temporary basis.

POSTING/ADVERTISING DESIRED: If this PAF is to fill a position, this section is required. (See BRCC HR Policy 203.)

Positions will automatically be posted on the BRCC website and LaCareers for 10 LCTCS working days unless formally excepted by the Chancellor or his/her designee.

By checking this box, the Chancellor’s Direct Report under whom this position sits is formally requesting an exception to posting the position for 10 LCTCS working days. Please post for ______days only, for the following reason(s):______

If any additional publication(s) are being requested, please indicate so here:

The Advocate Journal(s); please specify______OTHER, PLEASE EXPLAIN:______

Other Newspaper or Site; please specify______

MAJOR DUTIES & RESPONSIBILITIES that may be highlighted in the ad – Describe BRIEFLY. Attach electronic position description if available.

ANTICIPATED START DATE (Will be finalized after background check is completed.)______

TYPE of APPLICANTS requested: If this PAF is to fill a position, this section should be considered.

Positions will automatically be opened to the public at large unless formally excepted by the Chancellor or his/her designee.

By checking this box, the Chancellor’s Direct Report under whom this position sits is formally requesting this position to be limited in the

following manner (such as open to only BRCC employees):______

Rationale: ______

REQUIRED SIGNATURES
HIRING MANAGER SIGNATURE / DATE
APPROVALS / By my signature below, I hereby certify that all information on this document is true and correct to the best of my knowledge.
DEAN/DEPT HEAD SIGNATURE / DATE
VICE CHANCELLOR/DIV DIR SIGNATURE / DATE

ROUTING THIS FORM: Once the signatures above are obtained, please obtain the signatures of the Budget Officer (and the Grant Administrator, if applicable) BEFORE delivering the form to Human Resources. HR will obtain the signature of the VCFA and the Appointing Authority.

BUDGET OFFICER SIGNATURE– I certify that the FOAP information on page 1 has been verified and funds are available for this position. / DATE
GRANT ADMINISTRATOR SIGNATURE I certify that funds have been awarded as shown in the Grant Award letter attached. / DATE
HUMAN RESOURCES SIGNATURE I certify that the information other than FOAP and Grant Award has been reviewed for completeness.
AUTHORIZATIONS
VICE CHANCELLOR of FINANCE & ADMIN I have reviewed the position request and verified the T.O. status and funding. / DATE
APPOINTING AUTHORITY SIGNATURE – I hereby approve this action and authorize the Human Resources office to perform the actions authorized herein. / DATE

PAF Revised 6-23-15/TPR