Coast Community College District
BOARD POLICY
Chapter 3
General Institution
BP 3440 SERVICE ANIMALS
Legal References:
The Americans with Disabilities Act of 1990 -- 42 United States Code Sections 12101 et seq.;
28 Code of Federal Regulations Part 35;
28 Code of Federal Regulations Part 36;
34 Code of Federal Regulations Part 104.44(b)
NOTE: The language in red ink is legally required.
In order to prevent unlawful discrimination on the basis of disability, the District will allow an individual with a disability to use a service animal in District facilities and on District campuses in compliance with state and federal law.
The District adopts U.S. Department of Justice definition of service animal, issued in its Final Rules amending Titles II and III of the Americans with Disabilities Act, dated September 15, 2010:
"Any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including physical, sensory, psychiatric, intellectual, or other mental disability."
By this policy, the District adopts the definition of service animal adopted by the U.S. Department of Justice, as may be amended from time to time, within Titles II and III of the Americans with Disabilities Act.
NOTE: The red ink signifies language that is legally required and recommended by the Policy and Procedure Service and its legal counsel. The language in green ink is offered by Administrative Services for consideration on 10/04/2013.
Date Adopted:(This policy is a new policy recommended by the Policy and Procedure Service)
Advisory Source:
National Association of College and University Attorneys, NACUA NOTES; Volume 10, No. 6, March 16, 2012.
TOPIC:
Update on Accommodating Service and Assistance Animals on
Campus: Making Heads or Tails of Federal Disability Laws
DISCUSSION:
College and university officials continue to receive requests to bring service animals (a term specifically defined by the Americans with Disabilities Act) and assistance animals (a broader term used by the U.S. Department of Housing and Urban Development to encompass service, therapy, and support animals) on campus as an accommodation. These animals can make institutions more accessible for students with disabilities and enrich educational communities by accommodating a broader range of students. Yet as colleges and universities strive to accommodate their students, they must do so against a confounding backdrop of antidiscrimination laws which impose differing obligations and apply to different situations on campus.
I. What Laws Govern the Use of Service or Assistance Animals on College and University Campuses?
At the federal level, Titles II and III of the Americans with Disabilities Act of 1990 (“ADA”), Section 504 of the Rehabilitation Act of 1973, and the Fair Housing Act (“FHA”) all prohibit discrimination based on disability, and they all impose various obligations upon colleges and universities to accommodate
service or assistance animals for students. Virtually all higher education institutions are subject to one or more of these laws, as more fully explained below.
A. The Americans with Disabilities Act
The ADA and its amendments in the ADAAA apply to both public and private institutions. Title II of the ADA applies to public colleges and universities, [2] while Title III applies to private entities that are “places of public accommodation,” including private undergraduate or postgraduate schools or other places of education. [3]
The ADA requires that any public entity or place of public accommodation “shall modify its policies, practices, or procedures to permit the use of a service animal by an individual with a disability.” [4]
Service Animal Defined: On September 15, 2010, the Department of Justice ("DOJ") issued Final
Rules amending Titles II and III of the ADA to define “service animal” as:
Any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. [5]
The work or task that the dog performs must be directly related to the individual’s disability, and can include a wide variety of services, such as assisting those with low vision, alerting individuals who are deaf or hard of hearing, pulling a wheelchair, and retrieving items such as medicine or the telephone. [6] Service dogs may also perform tasks such as recognizing and assisting during seizures. For individuals with psychiatric or neurological disabilities, the dog’s tasks could include preventing or interrupting impulsive destructive behavior. [7] For example, for autistic students, service animals can be trained to interrupt inappropriate repetitive behavior with a persistent nudging task. [8]
The DOJ is explicit that the following animals are not considered service animals under the ADA and
ADAAA:
• Any animals besides dogs (though there is a special provision permitting miniature horses in some cases); [9]
• Animals that serve solely to provide a crime deterrent effect; and
• Emotional support, comfort, or companionship animals. [10]
With respect to the last bullet point, the DOJ has made a clear distinction between service animals that are trained to respond to an individual’s needs, and untrained “emotional support” animals whose mere presence may positively affect a person’s disability. [11] The former, with their recognition-and- response training, are covered under the ADA, while the latter – therapeutic as they may be to the individual with the disability – are not covered.
Finally, the regulations also provide that a covered entity need not accommodate a service animal if it poses a direct threat to the health or safety of others, [12] the owner cannot effectively control it, or if the animal is not housebroken. [13]
Accordingly, the ADA regulations require that colleges and universities modify their policies to permit individually trained dogs that qualify as service animals on campus.
B. Section 504 of the Rehabilitation Act
Section 504 applies to any institution receiving federal financial assistance, which includes nearly all public and private colleges and universities.
Under Section 504, “[n]o qualified handicapped person shall, on the basis of handicap, be excluded
from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives Federal financial assistance.” [14] For example, a college or university “may not impose upon handicapped students other rules, such as the prohibition of . . . dog guides in campus buildings, that have the effect of limiting the participation of the handicapped students in the [institution’s] educational program or activity.” [15]
Service Animal Defined: Section 504 and its implementing regulations do not specifically define “service animal.” However, the Department of Education’s Office for Civil Rights (“OCR”), which enforces Section 504, has previously adopted the DOJ’s ADA regulatory definition. [16] It is unclear whether the Department of Education will continue to adopt the DOJ’s new definition when looking at
reasonable accommodations under Section 504.
Legal Citations for BP 3440
CIVIL CODE SECTIONS 54-55.3
54. (a) Individuals with disabilities or medical conditions have
the same right as the general public to the full and free use of the
streets, highways, sidewalks, walkways, public buildings, medical
facilities, including hospitals, clinics, and physicians' offices,
public facilities, and other public places.
(b) For purposes of this section:
(1) "Disability" means any mental or physical disability as
defined in Section 12926 of the Government Code.
(2) "Medical condition" has the same meaning as defined in
subdivision (h) of Section 12926 of the Government Code.
(c) A violation of the right of an individual under the Americans
with Disabilities Act of 1990 (Public Law 101-336) also constitutes a
violation of this section.
54.1. (a) (1) Individuals with disabilities shall be entitled to
full and equal access, as other members of the general public, to
accommodations, advantages, facilities, medical facilities, including
hospitals, clinics, and physicians' offices, and privileges of all
common carriers, airplanes, motor vehicles, railroad trains,
motorbuses, streetcars, boats, or any other public conveyances or
modes of transportation (whether private, public, franchised,
licensed, contracted, or otherwise provided), telephone facilities,
adoption agencies, private schools, hotels, lodging places, places of
public accommodation, amusement, or resort, and other places to
which the general public is invited, subject only to the conditions
and limitations established by law, or state or federal regulation,
and applicable alike to all persons.
(2) As used in this section, "telephone facilities" means tariff
items and other equipment and services that have been approved by the
Public Utilities Commission to be used by individuals with
disabilities in a manner feasible and compatible with the existing
telephone network provided by the telephone companies.
(3) "Full and equal access," for purposes of this section in its
application to transportation, means access that meets the standards
of Titles II and III of the Americans with Disabilities Act of 1990
(Public Law 101-336) and federal regulations adopted pursuant
thereto, except that, if the laws of this state prescribe higher
standards, it shall mean access that meets those higher standards.
(b) (1) Individuals with disabilities shall be entitled to full
and equal access, as other members of the general public, to all
housing accommodations offered for rent, lease, or compensation in
this state, subject to the conditions and limitations established by
law, or state or federal regulation, and applicable alike to all
persons.
(2) "Housing accommodations" means any real property, or portion
thereof, that is used or occupied, or is intended, arranged, or
designed to be used or occupied, as the home, residence, or sleeping
place of one or more human beings, but shall not include any
accommodations included within subdivision (a) or any single-family
residence the occupants of which rent, lease, or furnish for
compensation not more than one room therein.
(3) (A) Any person renting, leasing, or otherwise providing real
property for compensation shall not refuse to permit an individual
with a disability, at that person's expense, to make reasonable
modifications of the existing rented premises if the modifications
are necessary to afford the person full enjoyment of the premises.
However, any modifications under this paragraph may be conditioned on
the disabled tenant entering into an agreement to restore the
interior of the premises to the condition existing prior to the
modifications. No additional security may be required on account of
an election to make modifications to the rented premises under this
paragraph, but the lessor and tenant may negotiate, as part of the
agreement to restore the premises, a provision requiring the disabled
tenant to pay an amount into an escrow account, not to exceed a
reasonable estimate of the cost of restoring the premises.
(B) Any person renting, leasing, or otherwise providing real
property for compensation shall not refuse to make reasonable
accommodations in rules, policies, practices, or services, when those
accommodations may be necessary to afford individuals with a
disability equal opportunity to use and enjoy the premises.
(4) Nothing in this subdivision shall require any person renting,
leasing, or providing for compensation real property to modify his or
her property in any way or provide a higher degree of care for an
individual with a disability than for an individual who is not
disabled.
(5) Except as provided in paragraph (6), nothing in this part
shall require any person renting, leasing, or providing for
compensation real property, if that person refuses to accept tenants
who have dogs, to accept as a tenant an individual with a disability
who has a dog.
(6) (A) It shall be deemed a denial of equal access to housing
accommodations within the meaning of this subdivision for any person,
firm, or corporation to refuse to lease or rent housing
accommodations to an individual who is blind or visually impaired on
the basis that the individual uses the services of a guide dog, an
individual who is deaf or hearing impaired on the basis that the
individual uses the services of a signal dog, or to an individual
with any other disability on the basis that the individual uses the
services of a service dog, or to refuse to permit such an individual
who is blind or visually impaired to keep a guide dog, an individual
who is deaf or hearing impaired to keep a signal dog, or an
individual with any other disability to keep a service dog on the
premises.
(B) Except in the normal performance of duty as a mobility or
signal aid, nothing contained in this paragraph shall be construed to
prevent the owner of a housing accommodation from establishing terms
in a lease or rental agreement that reasonably regulate the presence
of guide dogs, signal dogs, or service dogs on the premises of a
housing accommodation, nor shall this paragraph be construed to
relieve a tenant from any liability otherwise imposed by law for real
and personal property damages caused by such a dog when proof of the
same exists.
(C) (i) As used in this subdivision, "guide dog" means any guide
dog that was trained by a person licensed under Chapter 9.5
(commencing with Section 7200) of Division 3 of the Business and
Professions Code or as defined in the regulations implementing Title
III of the Americans with Disabilities Act of 1990 (Public Law
101-336).
(ii) As used in this subdivision, "signal dog" means any dog
trained to alert an individual who is deaf or hearing impaired to
intruders or sounds.
(iii) As used in this subdivision, "service dog" means any dog
individually trained to the requirements of the individual with a
disability, including, but not limited to, minimal protection work,
rescue work, pulling a wheelchair, or fetching dropped items.
(7) It shall be deemed a denial of equal access to housing
accommodations within the meaning of this subdivision for any person,
firm, or corporation to refuse to lease or rent housing
accommodations to an individual who is blind or visually impaired, an
individual who is deaf or hearing impaired, or other individual with
a disability on the basis that the individual with a disability is
partially or wholly dependent upon the income of his or her spouse,
if the spouse is a party to the lease or rental agreement. Nothing in
this subdivision, however, shall prohibit a lessor or landlord from