EASTERN DISTRICT ASSOCIATION
American Alliance for Health, Physical Education, Recreation and Dance
EXECUTIVE BOARD MINUTES
Radisson Hotel, Valley Forge, PA February 19-20, 2013
ITEM 1 - CALL TO ORDER
The meeting was called to order by President John Helion on Tuesday, February 19, 2013 at 1:03 pm. Also in attendance was Irene Cucina, President of the American Alliance for Health, Physical Education, Recreation and Dance.
1.01 Review of Values Statement
President Helion reviewed the following statement of ethics adopted for Executive Board members:
Issues discussed by the Board will stay within the Board. Discussions will add new information or debate, and not simply reaffirm previous points. Board members will:
· Read materials; keep well-informed of developments relevant to issues that may come before the Board
· Respect others opinions
· Be receptive to new ideas
· Communicate accurately
· Strive for unity of decision and values
· Represent all those whom this organization serves
· Use the strategic goals
· Consider themselves “trustees” of EDA and do their best to ensure that it is well-maintained, financially secure, and always operating in accord with its stated objectives.
1.02 Introduction of Guests
Several guests attended portions of the Executive Board meeting. In attendance on Tuesday was Irene Cucina, current President of AAHPERD. Jan Arnold , candidate for EDA President-elect, attended a portion of the Wednesday meeting.
ITEM 2 - ROLL CALL
President...... John Helion
President-elect...... Judy LoBianco
Past President...... Gene White
District Representative to AAHPERD BOG...... Lynn Johnson
Vice President, Dance...... ……Holly Boda-Sutton (ab)
Vice President, Health...... Linda Grossi
Vice President Physical Education………………………………………Shawna Southern
Vice President, Physical Activity and Recreation...... Curt Martin
Vice President-elect, Dance...... …...... Nelson Neal
Vice President-elect, Health ...... Ginny Ward
Vice President-elect, Physical Education...... Lyn Porter
Vice President-elect, Physical Activity and Recreation ...... Dave April
Student Representative. (Pres. Apt)...... Erin Collins
Student Representative (NE-Rotation)...... Matt McGuigan
Student Advisor (2010-2013)...... Christine Brett
Parliamentarian ...... Linda Woods Huber
Executive Director...... J. Richard Polidoro
ITEM 3 - REVIEW OF OPERATING AND PARLIAMENTARY PROCEDURES
Parliamentarian Linda Woods Huber reviewed the operating and parliamentary procedures in effect for this meeting. She presented the following rules of order:
* District Executive Board meetings are governed by Robert’s Rules of Order and are subject to
the bylaws and policies of AAHPERD.
* The approved agenda will be followed unless there is a motion to consider an item out of its
approved order.
* Only voting members may make a motion. The President must “relinquish the chair” to make a
motion.
* When preparing motions, use the KISS principle...Keep it smart and simple. A motion should
stand by itself and not be open to interpretation at a later date.
* All motions shall be written on the approved motion form and signed by both the maker of the
motion and the second. The carbon copy shall be retained by the maker and the original shall
be delivered to the President. The maker of the motion may seek the advice of the Parliamentarian as
to the motion’s format.
* No discussion should be permitted on an item until a motion has been properly made,
seconded, and placed on the floor by the President.
* Debate on one subject shall be limited to twenty (20) minutes unless a motion is approved to
extend debate for a specified additional period. The Parliamentarian shall serve as timekeeper.
* No individual shall speak to an issue a second time until all who desire to speak have been
heard for the first time.
* Members of the Board should utilize, whenever possible, the least complicated procedures
(within Robert’s Rules) in making and adjusting motions. As a rule, one should not offer
substitute motions. It is easier to request the maker of the original motion and the second to
either withdraw or modify their motion (with the Board’s approval). If this is not accepted, the
original motion can be acted on and a new motion proposed if the original motion is defeated.
* To request a vote, a member may call out “question” at any time. This, however, does not
stop discussion. The president will ask, “Are you ready for the question?” If others wish to
talk, discussion continues; if not, the vote is taken.
* To stop debate, a member must seek recognition and then say, “I move the previous
question.” If the motion is seconded, no further discussion can take place, and the president
must call for the vote on stopping debate. If the motion receives two-thirds of the votes the
President must immediately call for the vote on the pending motion.
* Motions to receive reports shall not be made. The presentation of a report is, in effect, the
receipt of the report and the Executive Director will so note its receipt in the minutes.
* Motions made by a subcommittee of the Board shall be accepted without the formality of a
second (a committee recommendation implies a second). Motions presented by other than
Board committees, however, do require a second.
ITEM 4 - APPROVAL OF AGENDA
MOTION 1 - IT WAS MOVED AND SECONDED (MARTIN/WARD) THAT THE AGENDA DISTRIBUTED BY PRESIDENT HELION BE APPROVED ALLOWING THE PRESIDENT TO DEVIATE AS NECESSARY.
MOTION CARRIED
Unanimous
ITEM 5 - APPROVAL OF CONSENSUS ITEMS
MOTION 2 - IT WAS MOVED AND SECONDED (MARTIN/SOUTHERN) TO APPROVE THE FOLLOWING ITEMS BY CONSENSUS:
5.01 Minutes of the August 24-25, 2012 meeting of the Executive Board.
5.02 Receipt of Officer and Committee Chair Annual Reports
MOTION CARRIED
Unanimous
All reports received from officers, committee chairs and Presidential appointees were collectively received and filed.
President Helion reviewed the schedule of the Executive Board meeting.
ITEM 6 - REPORT OF THE EXECUTIVE DIRECTOR - J. Richard Polidoro
6.01 Informational Items
Interim Executive Director J. Richard Polidoro asked that his report be received and filed. He briefed the Executive Board on financial policies relative to funding for this particular meeting, including a review of the housing assignments for Board members at this convention. Executive Director Polidoro also reviewed the voucher system in effect for this meeting and convention.
6.02 Financial Reports
Interim Executive Director Polidoro presented a Final Financial Report for the year ending August 31, 2012. He indicated that all of the District funds, with the exception of a small petty cash fund and the Margaret Paulding Lecture Account, are in the custodial care of AAHPERD. Executive Director Polidoro reported that fund balances as of August 31, 2012 were $101,778.71 in unrestricted investment funds; $30,864.45 in the Robert M. Pate Scholarship Fund; $17,417.06 in the Margaret Paulding Lecture Account; and $69,112.07 in Operating Funds for total assets of $219,172.29.
Executive Director Polidoro also presented an Interim Financial Report for the 2012-2013 fiscal year dated February 1, 2013. Executive Director Polidoro reported that fund balances as of the date of this report were $86,083.54 in unrestricted operating funds; $103,831.55 in an unrestricted investment account; $36,215.95 in the Robert M. Pate Scholarship Fund; $17,423.85 in the Margaret Paulding Lecture Account; and $14,922.91 in the Petty Cash Account for total assets of $258,477.80. In reviewing the report, major sources of revenues and expenditures were highlighted.
President Helion introduced AAHPERD President Irene Cucina who spoke to the Board about developments in the AAHPERD unification process. She reviewed the work of various committees and the status of unification of the National Associations at AAHPERD headquarters. She reviewed the sections of the Bylaws that reflect the structure and function of the Districts and the role of the states in the structure.
ITEM 7 - REPORT OF THE EXECUTIVE COMMITTEE - John Helion
7.01 General Announcements
7.01.1 Review of Convention Meetings
Immediate Past President Gene White reviewed the schedule of convention events that Board members need to attend. He urged members to participate fully in the scheduled events.
7.01.2 2012 Alliance Award Recipients
President Helion reported on those individuals from the Eastern District who will be receiving a 2013 Alliance recognition award in Charlotte . Those receiving awards are:
Luther H. Gulick Award – William Stier, Jr (NY)
AAHPERD Honor Award - Cheryl Coker (NH) ; Colleen Corsi (NY)
Ruth Abernathy Presidential Undergraduate Scholarship – Sheldon Sucre (NY)
Presidential Citations - J. Richard Polidoro (RI)
Carol Persson (MA)
Tilia J. Fantasia (MA)
7.02 Actions of the Executive Committee
President Helion reported on recent actions of the Executive Committee. He also referred to the upcoming calendar of events.
7.03 2013 AAHPERD Convention- Charlotte, NC, April 23-27, 2013
7.04 2013 Spring Executive Board, Councils Meetings – April 12-13, 2013, Newport
Harbor Hotel, Newport, RI
7.05 2013 Summer State Leaders, Executive Board, Councils Meetings – August 16-17, 2013,
Saddle Brook Marriott Hotel, Saddle Brook, NJ
7.06 2014 EDA Convention – February 26 – March 1, 2014, Newport Marriott Hotel,
Newport, RI
7.07 2014 AAHPERD Convention – March 18-22, 2014, St. Louis, MO
7.08 2015 EDA Convention – February 11-14, 2015, Sheraton and Marriott Hotels,
Springfield, MA
7.09 2015 AAHPERD Convention – March 17-21, 2015 Seattle, WA
7.10 2016 AAHPERD Convention – April 5-9, 2016, Minneapolis, MN
ITEM 8 - EXECUTIVE BOARD REPORTS
Reports were received from:
8.01 President - John Helion
The recipients of 2013 Presidential Medallions are Karen Edwards (DE), Linda Woods Huber (PA) and J. Richard Polidoro (RI).
8.02 District Representative to AAHPERD - Lynn Johnson
8.03 Immediate Past President - Gene White
The recipients of 2013 Past President’s Certificates of Appreciation are Judy Ingram (ME), Rick Steveson (PA), and Dave April (NH).
8.04 President-Elect - Judy LoBianco
8.05 Vice-President, Dance - Holly Boda-Sutton
8.06 Vice-President, Health - Linda Grossi
8.07 Vice-President, Physical Education - Shawna Southern
8.08 Vice-President, Physical Activity & Recreation - Curt Martin
8.09 Student Advisor - Christine Brett
Student Advisor Brett’s report indicated that the following students have been selected as Outstanding Future Professionals this year:
Anna Marie Elias Perez CT Krysta Valerio
Southern Connecticut State University Eastern Connecticut State University
Jessica Russell-Croucher DE Kimberly Ann Fearnbach
Delaware State University Wesley College
Calotta Jareaseh Brown DC Keith Pough
Howard University Howard University
Brittany Dussault MA Hillary Glencross
Westfield State University Salem State University
Shane McCallister MD Maria Randlett Tydings
Towson University Towson University
Paige Hammond ME Ethan Wells
University of Maine University of New England
Nicole DiFloures NH Allison Tamiso
University of New Hampshire Keene State College
Shannon Boise NJ Ian Doyle
The College of New Jersey Rowan University
Christina Cobucci NY Sheldon Sucre
Adelphi University Adelphi University
Erin Collins PA Scott Scarlotta Meinzer
West Chester University Temple University
Risha Pellegrino RI Kevin Sutherland
University of Rhode Island Rhode Island College
Allison Bataile VT Keith Schneider
Johnson State College Castleton State College
8.10 Student Representatives - Erin Collins/MattMcGuigan
8.11 Vice President-elect, Dance - Nelson Neal
8.12 Vice President-elect, Health - Ginny Ward
8.13 Vice President-elect, Physical Education - Lyn Porter
8.14 Vice President-elect, Physical Activity & Recreation - Dave April
ITEM 9 - REPORTS OF STANDING COMMITTEES
Reports were received from:
9.01 Adapted Physical Education - David Lorenzi
9.02 Aging and Adult Development - Barbara McCahan
There was no CAAD Service Award given this year.
9.03 Applied Strategic Planning - Judy Ingram
9.04 Bylaws and Operating Codes - Janice Lange
9.05 Site Selection for 2015 Convention - Linda Woods Huber
9.06 Site Selection for 2016 Convention - Linda Woods Huber
9.07 Credentials and Elections - Cathy Moffitt
9.08 Executive Director Evaluation - Lou Slautterback
9.09 Finance - Dick Fopeano
9.10 Honor Award - Jan Bishop
The 2013 Honor Award recipients are Jan Arnold (MD) and Curt Martin (NH).
9.11 Margaret Paulding Lecture - Cheryl Coker
This year’s Margaret Paulding Lecturer is Dr. Lynn Johnson from the Plymouth State University, NH..
9.12 National Association Awards - Karen Edwards
The 2013 EDA recipients that are being forward for National Association awards are:
NASPE Elem. Physical Education Teacher of the Year – Jeffrey Jacobs (PA)
NASPE Middle School Teacher of the Year – Susan Toth (NJ)
K-12 Health Professional of the Year – Dawn Francavilla (NJ)
Adapted Physical Education Teacher of the Year – Brad Weiner (MD)
Dance Educator of the Year – Barbara Brady (NJ)
9.13 Necrology - Connie Kapral
9.14 Negotiating Team for 2015 Convention - J. Richard Polidoro
9.15 Nominating Committee - Linda Woods Huber
9.16 Outstanding Professional Awards - Karen Edwards
The 2013 recipients of EDA Outstanding Professional Awards are:
Physical Education
Beth Delay
Patti Purcell (CT)
Health
Kelly Boyd (PA)
9.17 Public Legislation/Advocacy - Dave April
9.18 Research - Elizabeth Mullin
The 2013 EDA Research Keynote speaker is Dr. Nancy Getchell from the University of Delaware.
9.19 Scholarship Committee - Debra Ballinger
This year’s student scholarship winners are:
ROBERT PATE SCHOLARSHIPS: Eliza Foresti (Springfield College, MA)
Christina Cobucci (Adelphi University, NY)
Students nominated for an AAHPERD Ruth Abernathy Scholarships were Sheldon Sucre (Undergraduate, Adelphi University, NY) and Malia Jones ( Graduate, Chester University, NY)
9.20 Tilia J. Fantasia Service Award - Louise McCormack
The 2013 recipient of the Tilia J. Fantasia Service award is Dianne Rappa (NH).
ITEM 10 - REPORTS OF PRESIDENTIAL COMMITTEES/APPOINTMENTS
Reports were received from:
10.01 Editor of The Easterner Express - Susan Yesalonia
10.03 Technology/Web Manager - Paula Summit
10.04 Jump/Hoops for Heart – Christine Baccarella
10.05 Exhibits Manager - Dianne Rappa
No reports were received from the following committees/appointments:
10.02 Archives - vacant
10.06 Ad Hoc Committee on Social Justice - Charles Chatterton
ITEM 11 - COUNCIL FOR CONVENTIONS REPORT - Gene White
11.01 Preliminary Convention Report
Immediate Past President White reviewed convention activities with the Board as well as the responsibilities that Board members have at several sessions. He encouraged Board members to visit the exhibitors and to thank them for coming to this convention. A more complete report will be given at the Sunday meeting of the Executive Board.