MDSL April 2013 Minutes
Call to Order
Meeting called to order at7:35pm onApril 11th of 2013.
Role Call of Officers
Members in Attendance: Judy Holloway, Scott Kaifer, Vin McAleer, Amy Watkins, Shawn Watkins, Nathan Murray, Brian Wentz, Scott Goble, Jeff Brady, Jay Dills, James Smiley, Mike Koval
Visitors: Brett Maxwell, SHS Girls Varsity Soccer Coach, Cheikh Ndiaye, Dan Rebich
Approval of previous meeting minutes
Motion made byScott Kaifer and seconded by Nathan Murrayto approveMarchminutes. Shawn Watkins abstained due to absence from the meeting in March. Motion passed.
President (Amy Watkins)
Equipment Purchased -
20 Air Pumps
50 Sz 3 balls
30 Sz 5 balls
8 ball bags (free w/balls)
10 First Aid Kits
Total Cost - $740.55
IM Fee Breakdown per Player– Based on 2012 Fall #’s
Uniform - $29.00
Ref fees - $4.61
Field Maintenance - $1.58
Equipment - $5.34
League fees - $5.15
Background checks (based on 1 HC, 1 AC, and 1 TP per team) - $1.27
Trophies - $3.42
Credit Card fees (3.4%) - $2.04
Misc. Expense (office fees, port-o-pots, storage units, etc.) - $6.10
Total - $58.51
Board Discussion-Amy proposed raising the IM fee to $65 ($5 more) to help pay for the cost of equipment. Shawn would like to see an early discount given to help get people registered sooner. It was suggested $60 for registering in the first two weeks, $65 for normal registration period and $75 for any late registration. Motion was made by Shawn Watkins and Jay Dills seconded it. Motion passed by all.
Equipment for travel teams
30 flat cones
14-18 pinnies
First Aid Kit
Air Pump
Est. Total cost U12 under – $97 per team
U13 + $113 per team
Amy Watkins made a motion to buy this equipment for the travel team (plus a bag if needed) and Jay Dills seconded it. Motion was passed. All in favor
Alternate jersey policy
Board Discussion-Amy proposed a policy that we have some sort of guidelines in place. Such as if parents are asked to pay for it, there has to be total parent approval conveyed to the board. Jeff Brady recommended that a policy be sent to the board to approve
Lockboxes/Shed-Amy contacted the Shrewsbury Borough and they gave their approval for a lockbox at Sweeney. New Freedom gave their approval for Wethers but we must get our own key/lockbox. Motion was made by Shawn Watkins and seconded by Jay Dills to purchase the equipment for Sweeny. Motion passed-all approved
Next month’s meeting changed to Wednesday May 8th
SYC Library has been reserved on the following dates for summer meetings
Wednesday June 12th @ 7PM
Wednesday July 10th @ 7PM
Wednesday August 14th @ 7PM
Amy questioned whether there was a way to budget for the different divisions/seasons. Brian Wentz said that was no problem.
Fields Coordinator (Brent Silliman)absent no report
4th-12th Intramural Coordinator (James Smiley)no report
Games Commissioner (Shawn Watkins)Referees have been assigned for all spring games.
Indoor Coordinator (open)
K-3rd Intramural Coordinator (Jay Dills)no report
Secretary (Judy Holloway) I received a phone call from a current 7th grader’s parent who is going to be a U15 travel player in the fall. Last year Red Lion was able to register as U15 to allow one player to play on the U14 team but they played in the combined U14/U15 league in YorkUSA. She would like the same concession made for her child. Can we discuss? Also-several coaches have sent me their concussion training certificates already so we are off to a good start on that as well.
Spring Soccer Coordinator (Jeff Brady)Spring IM is underway. We do have one team short on players due to one player being registered in the wrong age group and one player not showing up. We may need to line the large field with orange to move thegoals in for the 4-5 agegroup. They only have 8-9 players per team and will be playing 7v7. We had three kids registered in the wrong age group.We have two players drop out because it is too far to travel...we will provide refunds...no jerseys were ordered for them.
Registration totals:
K = 33
1st = 55
2-3 = 49
4-5 = 36
6-8 = 38
K-1 registration is up a little, 2-3 is down, 4-5 is down and 6-8 is the same as last year
We are missing three jerseys from the initial order and we need to order two more jerseys today.
CodorusTownship purchased three cases of paint to line the fields and received a free liner. They are also putting in a pavilion with a storage room which is where we will eventually be able to store the paint and liner. Games start Sunday, April 14, 2013.
Travel Coordinator (Scott Goble)Fines and Fees from YorkUSA. $50 fine for missing two coaches at the last mandatory coaches meeting. Try-out dates are for MDSL travel are May 4, 5, 9, 11, 14, 15, 21, 22 and 29, of 2013. Coaches are coming along ok. U11 age group may need two coaches (2 teams) for both boys and girls because of the large numbers. Travel Committee meeting is April 22nd. New ref fees for EPYSA will be listed on our website. I have been approached by two separate players parent’s, one female, one male regarding the grade appropriate issue versus the age appropriate issue. Dan Rebich spoke about his son being one of these children and discussed what he found out from YorkUSA. Mick Geisinger from York USA contacted him and advised that MDSL allow these children to register as a U15 so that when York USA meets to make their decision regarding age groups they can gauge how many players in York County are affected. Shawn made a motion that we allow late registrations for a u15 player to register and try-out (late) if we determine that York USA will have a combined u14/u15 team and there are roster spots available and Judy made a motion to allow this but to add grade appropriate to the motion. Jay seconded it. Motion passed 7-2 and one abstention.
Travel Registrar (Vince McAleer)I have EPYSA password taken care of. Invoices sent to Brian Wentz
Treasurer (Brian Wentz)Final bull roast numbers Total gross $14,700, expenses were $7200. Final next was $7500. Blue Sombrero has stopped charging management fees so we will save money there.
Uniform Coordinator (Amy Urffer) absent
Website Administrator (Amy Koval)absent no report
Past President (Mike Koval) no report
Public Relations(Nathan Murray)no report
Special Event Coordinator (Jay Dills)
1. Request for NF playground for 5k went to borough meeting Monday. The next step is an application that will be mailed to PO Box, so whoever gets it, please pass to me ASAP. September 7th is the date
2. Working on Coaches' shirts, but forgot what we agreed about when we'd order.
Equipment Coordinator (Angie Sparks)absent
Fundraiser Coordinator (Cristin Murray)
Fundraising Agenda Items
- Bull Roast – final comments
a.thank you notes
b.survey results-were very good, most people were extremely satisfied with quality Nothing received a grade under 8.68 out of 10. Food received the top mark - Equipment Exchange Program – two events
a.netted $125 + $72 = $197
b.great feedback
c.thank you: Deb Chilcoat Goble, Michelle Stachura, Amy Watkins, Tracy Derkosh - MDSL Apparel Campaign – wraps up this weekend
a.Flyers printed, distributed (mostly)
b.Collections this week at Wethersfield for Travel
c.Collection Sunday at Codorus for IM
d.Orders should be complete in early May - Snack Sales Event – begin with Travel to gauge commitment and interest
a.April 20 at Wethersfield8:30 AM – 12:30 PM
o9:00 AM U10FMAS - LightningDAL - Lightning
o10:15 AM U10MMAS - Red DevilsMAS - Gunners
o11:30 AM U12F MAS - VipersTRO - Blitz - Storelli Gives Back Program
a.Code gets 10% off, league gets 15% of sales (by code)
b.No commitment
c.Campaign runs 3-6 months
d.Still waiting for additional info - Sweet Frog night – trying to schedule in May, may coordinate with apparel pickup
- Other Items
- MDSL Banner
- Fall Soccer Flyer
- Michelin Soccer Program – $150, ask Brian about check
- Old Jerseys – donated to Good Will
Fund Allocation- a suggestion was made to consider offering under privileged children a discount on equipment
Soccer Clinician (Scott Kaifer)The E course that Mason Dixon hosted went well despite the cold weather.I would like to congratulate Scott Goble, Brent Silliman, James Smiley, and Jim Sieling for successfully completing the course and acquiring their E national license.
Open Business-
New Business-Brett Maxwell presented information on the High School Warrior Summer Soccer Camp and the possibility of working with MDSL to keep kids interested in soccer through the high school level. He spoke about volunteering to run training sessions with our MDSL teams or having the high school girls come to practices to help out. Cheikh was introduced by Amy and expressed an interest in taking over the spring league. Shawn Watkins questioned the travel committee about coach availability/quality for the upcoming travel teams.
Meeting Adjourned: At9:50pm a motion was made by Scott Goble and seconded by Jay Dills
Next Meeting is Wednesday, May8that 7:30pm at Shrewsbury Elementary.