Information Protected. Personal information provided in this form is protected, and used in accordance with the Data Protection Act.

PERFORMANCE RATING REPORT

SECTION 1 (To be filled by the officer being reported upon)

  1. NAME (in full) and SURNAME
  1. GRADE
  1. DEPARTMENT
  1. DATE OF BIRTH
  1. DATE OF ENTRY into the:

a. / Public Service / a. / …………………………………………………
b. / Department / b. / …………………………………………………
c. / Present Grade / c. / …………………………………………………
6. PERIOD COVERED BY REPORT / From ………………………………………………………………………………
Note: Reports should be compiled annually for all public
To …………………………………………………………………………………..
officers and should cover a period of at least six months.
  1. DUTIES PERFORMED DURING PERIOD COVERED BY THIS REPORT:
  1. PREFERENCE FOR ANY PARTICULAR BRANCH OR TYPE OF WORK:

GP 57

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SECTION 2 – RATINGS (To be filled by the Reporting Officer)

Notes:

  1. The reporting officer should, whenever possible, be two grades, but never less one grade, above the officer being reported upon. S/he must invariably discuss the rating with the officer concerned.
  1. The zone most appropriate to the officer in each case should be marked with a cross (+) in the appropriate box hereunder. The zones represent the following ratings:

A – VERY GOODB – GOODC – SATISFACTORYD – NOT SATISFACTORY

“N.A.” should be inserted in the first box against any personal qualities which are not applicable to a particular grade or officer.

  1. PERFORMANCE OF DUTIES

a.Knowledge of:ABCD

  1. Section
  1. Department

b. Quality of Work:

  1. Accuracy
  1. Neatness
  1. Presentation

c.Output:

  1. Dependability:
  1. To perform work without supervision
  1. To meet deadlines

e.Method –Approach to work

  1. Expression:
  1. In writing
  1. Orally
  1. Mental Alertness

Quickness in comprehension

h.Resourcefulness and Judgement

Ability to overcome difficulties, to plan with ingenuity and drive, to present new ideas

  1. PERSONALITY AND CHARACTER
  1. Personal Attributes
  1. General appearance
  1. Attitude towards public
  1. Relations with colleagues
  1. Leadership

Organising ability, delegation of duties, control of staff, supportiveness of staff, tact

  1. DISCIPLINE
  1. Respect of authority
  1. Adherence to regulations

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SECTION 3 – OVERALL RATING AND FITNESS FOR PROMOTION

I certify that in my considered opinion Mr/Miss …………………………………………………………………………..’s performance is (*) “Very Good”, “Good”, “Satisfactory”, “Not Satisfactory” and I consider him/her:

  1. Highly Qualified *
  1. Qualified *
  1. Likely to Qualify *
  1. Unqualified *

for promotion to the next higher grade.

** I have indicated the under-mentioned corrective measures to the officer named on the following occasions: …………………………………………………………………………………………………………………………………………………………………….

……..………………………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………………………..

I declare that this report has been fully discussed with the officer named.

…….………………………………………..…….………………………………………..

DateSignature of Reporting Officer

…….………………………………………..

Rank

*Delete whichever does not apply; the various degrees of fitness for promotion should not be considered as automatically linked with any particular overall rating.

**This paragraph should invariably be filled in whenever an overall “Not Satisfactory” rating is given.

SECTION 4 – REMARKS BY ENDORSING OFFICER

Notes:

  1. In the case of large departments the endorsing of reports may be delegated by the Head of Department to an officer not below Assistant Director or analogous grade.
  1. Remarks by the Endorsing Officer should not be a purely formal endorsement of the Reporting Officer’s assessment, but should represent a considered evaluation of the individual’s worth based on independent knowledge or substantiated corroboratory evidence. S/he should effect an alteration in red ink, initial each alteration and give reasons for same. Any such alteration should be brought to the knowledge of the officer being reported upon.

I have discussed and reviewed the above marking and:

(i)* I am satisfied that Mr/Miss ………………………………………………………………………….. has been correctly rated. (ii)* I consider that Mr/Miss ………………………………………………………………………….. should have been rated as

indicated by me in red ink for the following reasons:

…………………………………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………………

…….………………………………………..…….………………………………………..

DateSignature of Endorsing Officer

…….………………………………………..

Rank

______

* Delete whichever is inapplicable.

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SECTION 5 – REMARKS BY OFFICER REPORTED UPON

I declare that this report has been discussed with me and that: (a)* I agree with the ratings given

(b)* I disagree with the ratings given at item/s

……………………………………………………………………………………………………………………………………………………………………………………

for the following reason:

……………………………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………………………

** I request that my case be considered by the Reviewing Panel. The Staff Association to which I belong is

………………………………………………………………………………………

…….………………………………………..…….………………………………………..

DateSignature of Officer

*Delete whichever is inapplicable. If the space allowed for (b) is insufficient a separate sheet may be used.

**Whenever an office is rated below “Qualified” as regards fitness for promotion, he will, in case of disagreement, be allowed full other facilities for redress in the form of a petition to a Reviewing Panel whose decision shall be final. This paragraph should be deleted in all cases.

SECTION 6 – REMARKS BY THE REVIEWING PANEL

The information on this form will be used for promotion purposes by the employing department, the People & Standards Directorate and by members of a Reviewing Panel which can include members of Unions or Staff Association.

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