Gilgandra Shire Council

GILGANDRA SHIRE COUNCIL

POSITION DESCRIPTION

PART 1: POSITION DETAILS

Position Title: Project Manager

Grade: 22

Occupant: Vacant

Department: Major Projects

Reports to: General Manager

Direct Subordinates: 1-3

Number of Subordinates: Nil

Operating Budget: Various

Revenue: Various

Created: September 2017

Reviewed: September 2017

PART 2: POSITION PURPOSE

·  The Project Manager will head up a small team and will play a key role in delivering strategy, initiatives, and projects to achieve strategic outcomes for Gilgandra Shire. It is required to contribute to the professional performance of Gilgandra Shire Council by being responsible for the planning and delivery of major projects.

·  The Project team will focus on the planning, programming and project delivery for the Council. A key component of the role is the delivery of strategic outcomes and best value funding allocation and decision-making of projects. This involves working with the community and in partnership with external governments and organisations.

·  The Project Manager will report directly to the General Manager and will be supported by a Projects Coordinator and an Engineering Technical Support Officer. This position will work closely with the all directors in the delivery of defined capital works projects and will form an integral part of the Executive Management Team.

·  The position has been created to ensure that Council is in a strong position to meet the increasing number of strategic and complex infrastructure projects being delivered as part of the 17/18 Delivery Program and longer term Community Strategic Plan.

PART 3: POSITION ACCOUNTABILITIES (KEY RESULY AREAS – KRAs)

The following outlines the key responsibilities of the position, but is not all encompassing:

·  Undertake project planning, project management and contract management by being council’s principle contact for major projects

·  To provide coordination of all major capital projects

·  Formulate and implement project works schedules

·  Liaise with directors and managers regarding the allocation of staff, plant and equipment to ensure maximum utilisation of available resources within project parameters

·  Liaise with other stakeholder groups internally and externally

·  Liaise with members of the public in regard to planning and pre commencement consultation, complaints and/or system breakdowns

·  Assess project requirements and ensure that labour materials and equipment are available to ensure smooth workflows.

·  Keep accurate records as required to meet Council’s and legislative requirements.

·  Formulate, implement and monitor key performance indicators or milestone achievements relevant to the project area.

·  To ensure that capital projects are completed within anticipated cost, time, quality and safety standards.

·  Management of projects to ensure that work is carried out in accordance with plans and specifications.

·  Liaise regularly with appropriate staff and contractors to ensure there is no communication gaps in terms of scope, time and costs

·  To ensure that relevant council employees and contractor personnel are trained and competent to carry out their tasks and encourage continuous development of their skills within each project

·  Deliver major projects in accordance with the works programs and budgets and such projects are delivered to meet Council and State agency specifications

·  Illustrate at all stages the progress of large capital projects in accordance with recognised project management practices

·  Provide input into the development, implementation and review of Council policies

·  Participate as part of Council’s Management Executive Team

·  Ability to complete urgent key jobs or projects without adherence to standing working hours, including a demonstrated willingness to be flexible with start and finishing times as required.

This is a general position description only and the employee may be required to perform any other duties as directed by the General Manager, or their nominee within skills possessed.

PART 4: WHS REQUIREMENTS

Employees: As individuals, employees will:

·  Take all reasonable & practicable steps for their own health and safety and of others affected by their actions at work;

·  Comply with the safety procedures and directions imposed in the interest of health and safety;

·  Not willfully interfere with or misuse items or facilities provided in the interest of health, safety and welfare of employees; and

·  In accordance with agreed procedures for accident and incident reporting, report potential and actual hazards to either their elected health and safety representatives, or supervisor.

Supervisors:

Supervisors are responsible for the day to day supervision of employees. In particular supervisors will:

·  Ensure that all activities are performed in accordance with the Gilgandra Shire Council Work Health and Safety and Rehabilitation procedures, legislation or good practice;

·  Review all tasks to assist in improving safety;

·  Promote and communicate Work Health, Safety and Rehabilitation with employees, contractors, service users, customers and members of the public.

PART 5: SELECTION CRITERIA

Essential

·  Demonstrated knowledge and understanding of Work Health and Safety practices in the workplace.

·  Possess a Construction White/Blue Card (or the ability to acquire prior to commencement).

·  Demonstrated experience in Project Management in Civil Construction or related role and/or with tertiary qualifications in Project Management, Construction, Engineering or related areas.

·  A minimum 5 year experience in a Projects Manager role

·  Possess and maintain a manual “C” class driver’s licence.

·  Well-developed interpersonal, written and verbal communication skills.

·  Possess personal drive, a willingness to help others and a successful track record of working within a team environment across a number of disciplines.

Desirable:

·  Experience in similar role within Local Government

·  Knowledge of AS ISO 21500:2016 Guidance on Project Management

·  Possess a current First Aid Certificate

·  Contract management experience as a superintendent or a superintendents’ rep.

PART 6: MISCELLANEOUS (TERMS & CONDITIONS)

·  Working hours: eg 35 hours per week on basis of a 9 day fortnight

·  Delegations: as per policy

·  Special conditions of employment: Nil

·  Additional duties / relief duties:

PART 7: ASSOCIATED DOCUMENTS

SKILL DESCRIPTORS

Authority and Accountability
·  The jobholder may work away from Council premises and is required to make autonomous decisions usually influenced only by Council policy, the situation and relevant legislative framework. Independent action is required.
·  Decisions made by the job holder affect the work and activities of others within the department.
·  The work of the jobholder influences the community within a specified service line through the application of technical skill or application of regulatory requirements.
·  The job holder is involved in the development and maintenance of appropriate safety or other standards, or provides instruction and/or training concerning such standards.
·  The job holder develops a complete budget for a section or a specific project. Responsible for costing resources/time/people and materials.
·  Balance expenditure and revenue across a Department's budget or the budget of a major project.
·  This job has contract management responsibility from $1m to $5m.
Judgement and Problem Solving
·  Problems are solved using research, analysis, and evaluation of information which may not be readily available. Judgement is important as there is often no right or wrong solution.
·  The jobholder must evaluate a variety of issues in more complicated situations. Considerable investigation and adaptive thinking will be required.
·  Significant planning is required to coordinate with various organisational units including external affiliates or multiple resources.
·  Understand the commercial environment and apply business principles to maximise the performance of the Section(s).
Management Skills
·  Direct supervision of an employee or team of employees or leading a team of professional or specialist staff on special projects or assignments.
·  The person offers recommendations regarding:
- Identifying training needs
- Appointing employees
- Disciplinary actions
·  The job holder approves and makes final decisions in the following work areas:
- Evaluating performance
- Assigning work activities
- Coaching
- Authorising timesheets
- Approving overtime
- Approving leave
- Handling employee complaints
·  The job holder supervises 1 to 3 personnel directly.
·  The job holder supervises 6 to 10 contractors.
Interpersonal Skills
·  This job requires written communication skills which enable the job holder to write complex and detailed technical reports, proposals and submissions.
·  The jobholder is required to anticipate and pre-empt customer requirements and do utmost to meet these. In addition, the jobholder should monitor and evaluate the effectiveness of customer service provided and recommend modifications to improve service.
·  Required as a major part of the job to provide service to internal customers, with accountability for measuring and consistently improving service.
·  Responsible for establishing and communicating project team goals and objectives, and implementing the achievement of plans.
·  This job requires communication skills which enable the job holder to perform the following activities:
- Provide information and explain situations
- Advise, recommend or counsel
- Sell, persuade, influence
- Negotiate agreements
- Resolve conflict
- Participate in meetings/group discussions
- Conduct meetings/lead group discussions
- Make formal presentations or speeches
- Train one-to-one
- Counsel on problems
- Speak to the media
- Train/Facilitate Groups
·  The job holder is required to interact with the following groups or individuals within the council on a regular basis and for the purpose shown below:
Advise or recommend:
- Council Meeting
- Councillors
- Committee Meetings of Council
Negotiate or persuade:
- General Manager
- Department/Division Heads
- Section Managers/Team Leaders
- Other Council Employees (not including direct reports)
·  The job holder is required to interact with the following groups or individuals outside the council and for the purpose listed below:
Provide and obtain information:
- Applicants for employment
- Media
- Local Business
Advise or recommend:
- Members of the public/residents/ratepayers
- Community organisations - service clubs etc
- Professional/industry associations including unions
- Consultants, solicitors and other professionals
- Employees of other councils
Negotiate or persuade:
- Commercial/industrial/development representatives (eg vendors, builders, clients)
- Government officers (eg Roads & Traffic Authority, Dept of Local Government)
Qualifications and Experience
·  Thorough knowledge of several functions plus specialisation in one function OR a position requiring a high degree of expert knowledge in a major field of critical importance covering several separate disciplines. Jobs at this level require a wide education, probably including technical proficiency in a specialised area, University Bachelor degree or equivalent or extensive business experience.
·  It would be expected that the person would have four, but less than seven year's experience.
·  In addition to the qualifications and experience, the job holder must possess the following licences or certificates:
- Driving Licence Class C (Car)
Specialist Knowledge and Skills
·  The operational knowledge needed by the jobholder includes knowledge of the structure and functions of several departments.
·  In addition, the job holder requires the following level of technical skills.
Comprehensive Knowledge areas:
- Contract Administration
- Project Management
- Quantity Calculation & Estimating
- Construction Planning
Solid Working Knowledge areas:
- PC Applications Software (eg Lotus, Dabs, desktop publishing)
- Record Keeping (eg timekeeping, expenditure logs etc)
- Budget Administration
- Meeting Procedures
- Building Management and Development
- Risk Management
- Asset Management Systems
- Tendering Procedures
- Tender Evaluations
- Purchasing and Procurement
- Service Specification
- Contract Management
- Engineering Surveying
- Geometric Road Design
- Drainage Design (including hydraulic calculations)
- Traffic Management (capacity & modelling)
- Material Technology & Properties
- Plant Capabilities
- Roads Construction & Maintenance Evaluation
- Bridge Maintenance (evaluation and programs)
- Bridge Construction
- Pavement Management Systems
- Development Engineering & Design
- Environmental Assessment
- Capital Project Accounting
- Occupational Health and Safety Program
- Performance Management
- Occupational Health & Safety Legislation
- Roads & Traffic Legislation
- Water Supply and Sewage Legislation
- Sewer Treatment Plant Investigation and Design
- Water Supply Investigation & Design
Basic Working Knowledge areas:
- Filing
- Data Entry
- Mail Distribution Systems
- Operate Office Machinery (photocopier, facsimile, microfiche reader, plan printer)
- Word Processing/Typing
- Construction Techniques/Methods
- Fire Safety/Evacuation
- Vehicle & Plant Fleet Management
- Public Relations (policy and strategies)
- Public Relations Administration
- Land Surveying
- Hydrology & Flooding/Water Quality
- Structural Design
- Drafting
- CAD Applications
- Asset Engineering
- Waste Management
- Tree Preservation
- Principles of Town Planning & Subdivision/Land Management
- Pollution Control (air, water, noise)
- Cost Accounting
- Equal Employment Opportunity
- Employee Relations
- Training & Development
- Rehabilitation
- Environmental/Planning Legislation
- Environmental Legislation
- Local Government Legislation
- Roller Driving Operation
- Grader Driving
- Dozer/Large Excavator Operation
- Water Truck Operation
- Water Quality
- Water Treatment
- Sewage Treatment
- Pump Station Operations
- Reticulation Systems

COMPETENCY STEPS

ENTRY

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Competency

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Performance Criteria

/ COMPETENT / NOT YET COMPETENT
/ / Assessment Methods
Observation: OB
Demonstration: DM
Work Sample: WS
Training Records: TR
Questioning Discussion: QD /

X

Demonstrated knowledge and understanding of Workplace Health and Safety practices in the workplace. /

Demonstrated Knowledge

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Possess a Construction White/Blue Card (or the ability to acquire prior to commencement). /

Possession of card

/ /
Demonstrated experience in Project Management in Civil Construction or related role and/or with tertiary qualifications in Project Management, Construction, Engineering or related areas /

Demonstrated ability

/ /
A minimum 5 year experience a in a Projects Manager role /

Demonstrated ability

/ /
Possess and maintain a manual “C” class driver’s licence /

Possession of Licence

/ /
Well-developed interpersonal, written and verbal communication skills /

Demonstrated ability

/ /
Possess personal drive, a willingness to help others and a successful track record of working within a team environment across a number of disciplines. /

Demonstrated ability

/ /

Step 1

Competency

/

Performance Criteria