Appendix A – Services to be Provided
July 1, 2016 – June 30, 2019
Kinship Services
I. Purpose of Grant
The purpose is of this contract is to stabilize and support relative caregiver families of youth who have been in the San Francisco child welfare dependency system.
II. Definitions
HSA / Human Services AgencyFCS / Family and Children’s Services Division of the Human Services Agency
Relative Caregiver / Any relative caregiver for a current or former San Francisco court dependent child. Both biological and fictive kin caregivers are considered to be relatives for the purpose of this program.
III. Target Population
This grant serves two target groups: (1) relative caregivers and the San Francisco court dependent children placed in their care and (2) relative caregivers and the adoptive/legal guardian children in their care. In order for a relative caregiver to qualify for this program, at least one of the children in the home must be under the age of 21 and must have previously been a San Francisco court dependent.
IV. Description of Services
The Grantee must develop an outreach strategy and a referral process to enable their agency to reach eligible clients. Each caregiver family will complete an assessment process and will work with the Grantee to develop an individualized plan for how the Grantee can best serve their family. The assessment process must be repeated and the plan must be revised on no less than two occasions per year.
Services will be provided to families residing in at least four of the following Counties: San Francisco, Alameda, Contra Costa, San Joaquin, Sacramento and Solano. Services will be available in Spanish, English and Cantonese.
The following types of services may be offered as part of the individualized plans. Services may be offered directly by the Grantee or through an organized partnership with other public and non-governmental agencies.
1. Intensive, home-based, case management and resource support – including crisis intervention, information and referral, weekly home visiting and individualized educational programming;
2. Family-based treatment for substance abuse and mental health challenges;
3. Respite care;
4. Support groups designed to meet the identified need of the relative caregivers;
5. Emergency funds to assist with critical unmet needs which are not available through other programs. Emergency funding will be coordinated with other HSA program options to maximize funding;
6. Resource support to assist relative caregivers with accessing services and navigating systems;
V. Location and Time of Services
Home visiting will occur when most convenient for caregivers, including some evenings and weekends. All services must be available in at least four of the following Counties: San Francisco, Solano, Sacramento, Contra Costa and Alameda.
VI. Service Objectives
1. Provide intensive services to a minimum of 100 unduplicated families per year;
2. Provide 300 hours of respite care (as needed in the case plans) per year.
VII. Outcome Objectives
Grantee will use an evidence-based assessment tool at the point of intake and will continue to administer the tool at least twice a year to evaluate their progress in supporting and stabilizing the family. Examples of appropriate tools include the Child and Adolescent Needs and Strengths Tool, a Parenting Scale such as is used by the San Francisco Family Resource Center Initiative or a Family Development Matrix.
The Grantee will demonstrate through pre- and post-assessments that at least 50% of their clients have experienced a measurable improvement in at least one target area, after a six month period of services. Examples of target areas include:
· Improvements in caregivers’ discipline practices, such as caregivers’ self-reporting that they have become less lax or less overreactive.
· Improvements in caregivers’ self-reported knowledge of basic parenting, such as how to set boundaries.
· Improvements in caregivers’ self-reported capacity to supervise their children.
· Improvements in the caregivers’ knowledge of social resources to facilitate caregiving.
· Improvements in the caregivers’ residential stability.
· Improvements in the mental health of the caregivers and/or the children in the family.
· Measurable decreases in substance abuse.
· Improvement in the caregivers’ self-reported capacity to access basic resources, such as food and medical care.
VIII. Grantee Responsibilities
1. Grantee is a mandated reporter of child abuse.
2. Grantee must conduct criminal background checks on all employees and volunteers with access to clients and client records, prior to the time of hire. Grantee must arrange to receive subsequent criminal notifications in the event that an employee commits a crime after the time of hire.
IX. Reporting Requirements
1. Grantee will provide a quarterly report of activities, referencing the tasks as described in Section IV – Description of Services, and VI – Service Objectives. Reports are due 30 days after the close of the reporting period and must be entered into the Contracts Administration, Billing and Reporting Online system (CARBON). The appendix with the client information, however, should not uploaded into CARBON. The annual report may be substituted for the final quarterly report. Year-to-date demographic statistics of the population served, as requested, and a quarterly list of all clients served.
2. Grantee will provide an annual report, summarizing the grant activities, referencing the tasks as described in the sections of this document entitled Description of Services, Service Objectives and Outcome Objectives. This report will also include accomplishments and challenges encountered by the Grantee. This report is due 30 days after the completion of the program year and should be uploaded into CARBON. Client information, however, should not be uploaded into CARBON.
3. The reports are to be submitted electronically to the following staff:
David Flores, Jr.
Principal Administrative Analyst
Contracts
Elizabeth Harris
Senior Analyst
Family & Children’s Services
.
X. Monitoring Activities
1. Program Monitoring: For each client served, the Grantee will maintain a complete paper or electronic case file, documenting all services provided. With 48 hours notice, HSA program monitors will be given access to case files and assessment tools. The Grantee will provide a quarterly list of all of the clients served to HSA, for the purpose of allowing HSA staff to verify client eligibility, as per the terms of this contract. The Grantee will also allow HSA staff, with 48 hours notice, to observe Grantee’s social workers in providing case management to clients, as described in this contract.
2. Fiscal and Compliance Monitoring: Fiscal monitoring will include review of the Grantee’s organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statements, fiscal policy manual, supporting documentation for selected invoices, cash receipts, and disbursement journals. The compliance monitoring will include review of Personnel Manual, Emergency Operations Plan, Compliance with the Americans with Disabilities Act, subcontracts, and MOUs, and the current board roster and selected board minutes for compliance with the Sunshine Ordinance.
Appendix A- Kinship Services
2016-2019
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