ASNAU SENATE MEETING #1
TWENTY-SIXTH SESSION
OFFICIAL MINUTES
Date: September 2013 Number on council: 12
Date of Senate Meeting: September 5, 2013Number present: 11
Prepared by Amy Edgerton
Senate Chairwoman Shayla Woodhouse called the Senate meeting of the 2013-2014Associated Students of Northern Arizona University Senate to order at 5:02P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-Nicolas Startt
Approval of Minutes:
None
Call to the Audience
Marsha for Extended Bus Lines: She first thanks the senators and all members of ASNAU for their service to NAU. She is the sales manager for Student Media Center here on campus and haslived in Flagstaff for 40 years. She and her husband along with their children are alumni. Marsha is proposing a shuttle service from campus down Butler Ave. to the Flagstaff Mall and along Route 66 for the purpose of allowing students to participate in more activities off campus and around town. She wants the shuttle to run from 7PM to 12AM on Thursday and Friday nights, tentatively. This will cost about $750 for these two days a week. If this shuttle begins running two days a week every other week, we can observe the popularity of such a route andmay increase run time to every week or another alternative. It will help students to get to know the community and she will get the word out through advertising which she has access to in the Student Media Center. She would like this to be a student backed and supported activity and that is why she has come to ASNAU. She has spoken with several other people on campus affiliated with the shuttle department who are willing to help fund this. Marsha used to be a member of CASA (Citizens Against Substance Abuse) and still supporting the cause, she wants to offer fun alternatives to students off-campus as well as on, and,having observed that the current bus routes take students mainly downtown near the bars, she would like to expand the activity options to students during the weekend.
Questions: Dr. Brandel asks if businesses around the area are interested in this shuttle service. Marsha explains that has spoken with owner of the bowling alley and he has told her that himself and a few other business owners seem interested but she doesn’t want this to be a business run operation, since it is for the benefit of the students the decision should come from the students. Senator Cabral asks how many students would be interested. She says the bus downtown is very busy and while she originally looked at extending the current Mountain Link loop, it cannot be done because the route already in place is long and well used.Senator Howard asks where the route would go besides the mall. Marsha says the bowling alley and many restaurants on Route 66 would be included, along with businesses along Fourth St. and assures senators that she plans to make this route a long loop with many options incorporated. Dr. Brandel asks if, in terms of the loop, has anyone driven a bus to determine if this is something that can be done in an hour and return to campus in a timely manner. Marsha replies that this loop would take about an hour and be continuous. Dr. Brandel states that he thinks that students would want to know exactly what the loop would be in order to make a funding decision. She says she is thinking of 6 or 7 stops and what she is attempting to do with this is to provide a free service to promote these activities to students. Mountain Link only goes through campus, downtown, and to the Woodlands Village Apartments, and she wants to offer more to the students. May be available to public but mainly for students(free for students). She has talked to Parking Services and Health Promotions about assisting in funding this route. Senator Ortega asks if she has thought of Friday and Saturday or other days as apposed to Thursday and Friday. Marsha says it isn’t decided yet she just figured Thursday would be helpful to students, as she knows it is a popular night to go out. Senator Cabral asks what she is asking of ASNAU. She says she would like help funding the $750, which pays for the whole service. She thanks ASNAU for the opportunity.
Unfinished Business
None
New Action Business
Motion: Senator Smart move to vote on Item A: ASNAU FY14 Budget.
Second: SenatorGorshe
Discussion: President Mastrud discusses that the 2012-2013 senate has voted on the budget for this year previously. Since then there have been a few changes. Legal council physician has been increased to 35 hours a week at $40,000 a year. Increased front desk salaries and decreased administrative assistant salary as Mary Lou got paid for a lot of that time. Hours are the same for all other staff except Senate Clerk has been increased to 6 hours instead of 5 and salaries are the same. There is also work-study line and if anyone qualifies for work-study please go talk to President Mastrud. Administrative assistant could be reduced,Dr. Brandel budgeted at 25% about $6,000. This reduction is because there wasn’t a person at the beginning of the semester and one is being found now. Office furniture line was opened this summer and next week there will be an updated copy with what was spent. Office and student recognition for awards line has been updated do the purchase of the gold axe pins. Student services are T-shirts and handouts. NSG and Club Headquarters are included in the budget. The concert line is at a weird estimate because the excess from Mary Lou’s salary was added to the already $100,000 that is for the concert, because in years past this was not enough. Extended library hours was decreased because it doesn’t cost as much and lumberyard will help pay for the Lumberyard T-shirts. We don’t yet have numbers from roll over and increase of enrollment but these may increase the budget, to be determined.
Questions:Senator Cabral asks about the bylaws allowing senate clerk to be allowed up to 5 hours. President Mastrud replies that we may need to amend the bylaws to reflect this change.
Vote: Unanimous, Item A: ASNAU FY14 Budget has been approved
Motion: Senator Boruchmove to vote on Item B:Vice Chair Approval
Second: Senator Libby
Discussion: Chairwoman Woodhouse would like to elect Senator ErnanCabral to the position of Vice Chair.
Vote: Unanimous, Item B: Vice Chair Approval has been approved
Motion: Senator Libby move to vote on Item C: Appropriations Chair Approval
Second: Senator Ortega
Discussion: Chairwoman Woodhouse would like to elect Senator ShannonBoruch to the position of Appropriations Chair.
Vote: Unanimous, Item C: Appropriations Chair Approval has been approved
Motion: Senator Brittany move to vote on Item D: Legislative Chair Approval
Second: Senator Libby
Discussion: Chairwoman Woodhouse would like to elect Senator Jared Gorshe to position of Legislative Chair.
Vote: Unanimous, Item D: Legislative Chair Approval has been approved
Motion: Senator Howard move to vote on Item E: Senate Clerk Approval
Second: Senator Cabral
Discussion: Chairwoman Woodhouse would like to elect Amy Edgerton to the position of Senate Clerk.
Vote: Unanimous, Item E: Senate Clerk Approval has been approved
Motion: Senator Gorshemove to vote on Item F: Adoption of By-Laws
Second: Senator Howard
Discussion: None
Vote: Unanimous, Item F: Adoption of By-Laws has been approved
Motion: Senator Tillinghaustmove to table on Item G: Club Recognition: Greeks Advocating the Mature Management of Alcohol (GAMMA)
Second: SenatorBuchta
Discussion: Senator Cabral notes that item must first be voted on before it can be tabled.
Senator Tillinghaust moves to rescind motion
Motion: Senator Cabral move to vote on Item G: Club Recognition: Greeks Advocating the Mature Management of Alcohol (GAMMA)
Second: Senator Ortega
Motion: Senator Libby move to table Item G: Club Recognition: Greeks Advocating the Mature Management of Alcohol (GAMMA)
Second: Senator Howard
Vote: Unanimous, Item G: Club Recognition: Greeks Advocating the Mature Management of Alcohol (GAMMA)has been tabled.
Motion: Senator Cabral move to vote on Item H: Club Recognition: International Christian Fellowship.
Second: SenatorBoruch
Discussion:The International Christian Fellowship wishes to welcome international students well because a lot of them don’t know anyone coming here and are Christians looking for an organization such as this. They want to share culture and help them feel involved.
Vote: Unanimous, Item H: Club Recognition: International Christian Fellowship has been approved.
Motion: Senator Smart move to vote on Item I: Club Recognition: NAU Rugby 7’s
Second: Senator Howard
Motion: Senator Libby move to table Item I: Club Recognition: NAU Rugby 7’s
Second: Senator Howard
Discussion: None
Vote: Unanimous, Item I: Club Recognition: NAU Rugby 7’s has been tabled.
Motion: Senator Simon move to vote on Item J: Club Recognition: Northern Arizona University Trombone Society.
Second: Senator Gorshe
Discussion: Representatives to promote the trombones of NAU to all music and non-music majors. The club has ideas such as trombone holiday caroling group. Open to all students and everyone can come and enjoy playing trombone together.
Vote: Unanimous, Item J: Club Recognition: NAU Trombone Society has been approved.
Motion: Senator Smart move to vote on Item K: Club Recognition: Queer and Ally Action and Research Team.
Second: Senator Howard
Discussion: The Queer and Ally Action and Research Team is also referred to as the Q&A research team. They are trying to create a safe environment for all queer and ally students along withsocial justice and activism.
Questions: Senator Tillinghaust asks the difference between this club and PRISM. The difference is that PRISM is social and community building but Q&A is more activism and social work to get gender inclusive housing and other goals out the public. Senator Cabral asks if there will be officer positions. Representative explains that the clubprefers that everyone be equal. Senator Cabral points out that they must list at least two officers in order to be approved. Representative says they have. Senator Smart and Christine say that they have met the requirements already though club headquarters.
Vote: Unanimous, Item K: Club Recognition: Queer and Ally Action and Research Team has been approved.
Motion: Senator Tillinghaustmove to vote on Item L: Club Recognition: Tau Sigma Honors Society.
Second: Senator Ortega
Discussion: President of Tau Sigma Honors Society has come to discuss an honor society exclusively for transfer students. This society will accept students who have received a 3.5 or better GPA. The inaugural chapter was established in the spring of 2013 and they are still working on establishing themselves and doing more for NAU.
Questions: Senator Cabral asks if we can approve this club since it is exclusively for transfer students. Christine says that since we have major specifics in other honor societies, this is ok. Dr. Brandel says that it is okay to have these kinds of restrictions. Senator Ortega points out that there are many other honor societies, so this one being exclusive to transfer students will not be an issue. Senator Gorshe states that these other honor societies will accommodate those students who do not meet these requirements. Makenzie says that other specific clubs have meetings open to the public and this is how the Tau Sigma Honors Society can run under the conditions. Dr. Brandel says transfer status is not a protected category.
Vote: Unanimous, Item L: Club Recognition: Tau Sigma Honors Society has been approved.
Motion: Senator Smart move to vote on Item M: OA: Chinese Student and Scholars Association, $500
Second: Senator Boruch
Discussion: Chris, the President of the Chinese Student and Scholars Association is looking to fund the celebration of the origin of their country on September 20th. They are looking at 350 students and it is very important to the Chinese. They will use the funds toward food and other items for the celebration.
Questions: SenatorGorshe asks Christo specify what the event will entail. He replies that it’s a show of traditional Chinese performers to celebrate the culture. Senator Cabral asks about the $370 specified in the budget, President says they are asking for the full $500.Senator Cabral asks if all were approved at appropriations. Point of order being all Organizational Allocationsmust be in within 48 hours of last senate meeting.
Motion:Senator Ortega move to temporarily suspend bylaws article 7, Section 11 (under senate committees) Subsection 2 and Sub sub section 5 in order to vote on items M through Q.
Second: Senator Gorshe
Discussion: None
Vote: Unanimous, suspend the bylaws for Items M through Q.
Vote: Unanimous, Item M: OA: Chinese Student and Scholars Association, $500 has been approved
Motion: Senator Simon move to vote on Item N: OA: NAU College Republicans, $500
Second: Senator Cook
Discussion: Representatives explain that the club does a 911 commemorative event each year, and they are requesting funds to buy supplies. Open to all students and there is a candle light vigil, important because they want to remember this event. Budget included.
Questions: Senator Smart asks if we can fund tangible items, Chairwoman Woodhouse says yes.
Vote: 11 in favor, 1 Abstain, Item N: OA: NAU College Republicans, $500 has been approved.
Motion: Senator Libby move to vote on Item O: OA: NAU Saxophone Society, $500
Second: Senator Cabral
Discussion: Amanda, President of the NAU Saxophone Society, is looking to fund the NAU Single Reed Symposium which was also held last year. This is an annual event where saxophone and clarinet students can attend master classes along with high school and middle school attendees. This event brings interest to NAU Campus by bringing high profile artists and also brings focus to the university professors, staff, students, and campus. This was a large event last year.
Questions: Senator Gorshe asks how much was allocated last year. President says she believes they were given$3000, $500 through Organizational Allocation and $2500 through a Senate Bill. They are asking for the same amount this year. Senator Smart asks about the fundraising efforts of the club. President explains performing at graduations is their main fundraising effort.
Vote: Unanimous, Item O: OA: NAU Saxophone Society, $500 has been approved
Motion: Senator Libby move to vote on Item P: SB 26-5: NAU Saxophone Society, $2500
Second: Senator Cabral
Discussion: Senator Gorshe mentions that some of the money will be used to pay for rooms at the Drury Inn, and inquires if we are allowed to fund this. Chairwoman Woodhouse says yes.
Vote: Unanimous, Item P: SB 26-5: NAU Saxophone Society, $2500 has been approved.
Motion: Senator Boruchmove to vote on Item Q: SB 26-6: Open Carnival Line
Second: Senator Gorshe
Discussion: Chyna and Jillian propose the opening of the carnival line and will keep ASNAU updated on the budget each senate meeting. Have chosen 6 rides from Midway, 5 of the rides are $3500 and the last is $2500. This is the state of the current budget and they would like to continue moving forward.
Questions: Senator Smart asks about the specific rides. Jillian lists them as follows: Gravitron, the Swinger, the Inverter, the Sizzler, the Ferris wheel, and the Tornado. Special Events will also be getting a slide, but not from Midway, Slide will be hard top and not inflatable because hard slides are quicker, involving less climbing. They will discuss remainder of the budget at a later date.
Vote: Unanimous, Item Q: SB 26-6: Open Carnival Line has been approved
Executive Reports
- President-Makenzie Mastrud
-President Mastrud reports thatthis week she has been working on the budget and thanks ASNAU for approving. Will go over with Christine and Ashley at front desk and their goal is to provide an updated budget every other week even though this may be difficult and may not always work. Worked on the bylaws along with Senator Gorshe and Chairwoman Woodhouse. She has been working also with our Student State Affairs Directors on their Greek Life Campaign and also met with President Haeger and GSG about Textbooks (further discussed under Student State Affairs). Lets ASNAU know if anyone is not yet set up on payroll to talk with Ashley and Christine at front desk and they can help. If any students come into the office asking about legal aid, let them know we are working on it and it should be ready in about a month. She has met with Relay for Life to coordinate dates and locations with them. Finally, President Mastrud has Dining Dollars, which she has received from the Food Compliance Committee in order to evaluate the service. Come see her in the office if you would like to evaluate with her.