WOMEN’S GOLF ASSOCIATION OF NORTHERN CALIFORNIA
SANTA ROSA
Tournament Arrangement Meeting - WGANC Open Day
Arrangement Meeting: Friday, April 29, 2016 and 10:00 a.m.
Open Day date: / Tuesday, June 21, 2016Club Alpha:
Revision date to be used: / June 15, 2016
Course rating and slope: / 72.8/124 Green
Handicap limit: / 44
Starting time: / 9:00 a.m.
Field limit: / 80
Type of tournament: / Stableford
Carts (mandatory) / $12.00
Food (mandatory) / $45.00
Sweeps: / $ 3.00
Send entries on: / May 31, June 1, 2 (Tuesday, Wednesday, Thursday)
Send entries to: (Name) / Kelly Downey
(DIC’s email address) /
( DIC’s phone number) / 209-753-7782
WGANC Committee / NAME & E-MAIL / PHONE
Director in Charge / Kelly Downey
/ 209-753-7782
Director Assistant / Leslie Clark
/ 707-483-1513
Club Members & Staff
Club Manager / Kevin Marshall
/ 707-546-3485
X 105
Food & Beverage Director / Jose Tobar
/ 707-546-3485
X 103
Golf Professional / Chapman Dundas
/ 707-546-6617
Open Day Chair / Robin Lederman
/ 707-495-1495
Ladies Captain / Susan Culp
/ 707-546-7015
COURSE:
q Properly identify and clearly mark all out of bounds, hazards and ground under repair.
q Are there any unusual circumstances? Yes
If yes, explain: Possible bunker repairs to be underway
q Are directional signs needed? No
q Closest-to-hole (up to club’s discretion and awards provided by club): tee 6
TEEING GROUND:
q Markers should be placed to reflect yardage point from which the course was rated.
q Are tees numbered? Yes
q Color of markers to be played are Green
GREENS:
q Place hole locations six centered, six back, and six forward.
q Hole placement is identified by colored flag or location – be specific: Hole locations sheets on carts
BUNKERS:
q Rakes are to be placed in bunkers. Handles out, perpendicular to edge.
SIZE OF FIELD AND FORMAT:
q Number of players: Maximum 80 Minimum: 24
q Realistic time to complete the round for outside players: 4 ½ hours
q Type of start: shotgun
q Start time: 9:00 a.m.
q Indicate starting hole 1 and moving back to 18
q Tees to double up on: 1 18
PRO SHOP:
q Hours open: 7:00 a.m.
q The Pro Shop will assist with contestants’ bags on arrival Yes
q The Pro Shop has a portable PA/microphone system Yes Inside Pro Shop.
q WGANC will provide cart signs with players’ names and tee assignments.
q WGANC will provide alpha and pairing lists with tee assignments.
Lists are needed on Sunday, June 19 prior to the Open Day.
Can the lists be emailed? Yes
Email address:
q WGANC Director will be buying golf balls. Cost per ball for preferred balls: $2.00
q Direct Players to starting holes: Ladies’ Club Volunteers
CARTS:
q Carts are mandatory.
q Cost per player (including range balls): $12.00
q Number of carts available: 40
q Cart path requirements: weather permitting - scatter
q Director will need one cart for marshaling. Will there be a charge? No Thank You‼
Form 1029 (Revised 9/30/15) Santa Rosa OD 062116
REGISTRATION & CHECK-IN TABLE
q One 6-foot table and 2-3 chairs for collection of breakfast, bottled water, lunch and cart fees by 18-Hole Women’s Group.
§ Number of host club members needed to collect money: 2
§ Amount to be collected from each player: $60.00
q One Cash Box with change.
q One 6-foot table for WGANC scorecards (no chairs).
q Ready by: 7:00 a.m.
q Location: weather permitting – outside member door. Alternative, upstairs outside the grill.
SCORING WORKROOM
q A quiet workroom is available in the Bacchus Room.
FOOD SERVICE:
Breakfast:
q Breakfast will include______
______
q Location: 19th Hole (Grill)
q Time: 7:30 a.m.
Cups of Ice Water:
q Location: in ladies card room and outside near snack bar
Lunch:
q Lunch will include ______
______
q Location: Banquet Room
q Time: 1:30 p.m.
q Buffet
q No-host bar available Yes
§ Payment by: Cash
Inclusive cost to players for breakfast, water and lunch: $45.00
q An alternate menu is available for those with dietary concerns: Yes
q A podium and microphone are available in the dining room: Yes
q The Director will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on Wednesday, June 8 regarding the number of entries received, and will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on Wednesday, June 15 the final non-cancellation count.
q Tables should be set up in quantities of eight. DIC will provide table signs. Ask club if they can provide stanchions. Yes
Form 1029 (Revised 9/30/15) Santa Rosa OD 062116
WOMEN’S COMMITTEE:
q Number of volunteers needed to:
2 Collect money from players for sweeps, carts, and meals.
§ Time: 7:15 a.m.
§ Amount to be collected from each player: $60.00
2 Direct players to tee assignments.
§ Time: 8:45 a.m.
0 Spotters on holes N/A
§ Time: ______
1 Pick up scorecards and deliver to computer room.
§ Time: 1:15 p.m.
1 Assist in awarding golf balls at lunch.
§ Time: 2:00 p.m.
GENERAL
q Dress Code – Dresses, slacks, Capris, skirts, skorts, shorts no shorter than mid-thigh and golf shirts. Jeans, cutoffs, sweat pants, warm-up suits, tank tops, halter-tops, swim wear, tennis dresses, short shorts or other athletic or spandex shorts not permitted.
q Players must adhere to the host club’s dress code on both the golf course and the premises of the club. The Pro Shop and/or the women’s 18-hole group of the host club will enforce the dress code, not WGANC.
q Cell phones can be used as a distance-measuring device and as a phone in cases of Emergency.
q Location of restrooms on course: Clubhouse, near 2nd tee and 3rd green, left side #7, end of #11, near 16th tee.
q Special decorations are not necessary.
Would volunteers please wear designated colors and name badges so that they may be identified as the local committee? Colors: TBD
EMERGENCY PROCEDURE: Please provide a phone number players are to call in case of an emergency. (This must be a landline at your club) Pro shop 707-546-6617
Santa Rosa Golf & Country Club was founded in 1916 and relocated to its present location in 1959. Santa Rosa Country Club is a beautiful parkland golf course lined by gorgeous oaks and located in the heart of the Sonoma Wine Country.
Thank you!
All of us at WGANC are looking forward
to the Open Day at
Santa Rosa Country Club!
Form 1029 (Revised 9/30/15) Santa Rosa OD 062116