TERMS OF REFERENCE
Job Title: Driver/Administrative Clerk
Duty Station: Chisinau, Moldova
Project Reference: Integrated Local Development Programme
Duration of Employment: 2007-2011
Project Purpose: Drawing upon Moldovan and global expertise in facilitating local self-governance and community-led development, the Ministry of Local Public Administration and UNDP proposes to implement an Integrated Local Development Programme (ILDP) that provides knowledge-based policy advice at central and regional levels coupled with a scaled up community-level intervention that aims to integrate local authorities into regional and community level development processes.
Organizational Setting: The subscriber will provide support services to the project managers under the direct supervision and coordination of the ILDP Coordinator.
Job Content:
Overall job content:
The Driver/Administrative Clerk is responsible for the car maintenance and clerical responsibilities executed in coordination with ILDP Coordinator, Project Managers, and ILDP Financial Assistant.
Specific tasks and responsibilities:
Car maintenance:
§ Ensure that the assigned vehicle is clean and road worthy;
§ Check vehicle condition/requirement and fill the Log Book properly;
§ Ensure proper maintenance and serving of the assigning vehicle is taken place on day-to-day and report on supervisors on time;
§ Meet official personnel at the airport and make the arrangements for the accommodation services;
§ Drive office vehicle for transportation of authorized personnel and delivery/collection of cargo, pouch and other items;
§ Make field trips in/or out out-side the country;
§ Prepare monthly summary of oil consumption and report to supervisor;
§ Responsible for the day-to-day maintenance of the assigned vehicle, perform minor repairs and arrange for other related repairs;
§ Ensure that the steps required by rules and regulations are taken in case of involvement in accident;
§ Perform all other related duties.
Clerical responsibility executed in coordination with ILDP Coordinator/Project Managers/Financial Assistance:
§ Support and assist the Financial Assistant in performing registry-related duties, such as photocopying, providing messenger services and archiving correspondence;
§ Make distribution of the Programme correspondence/material appropriate persons, mails and programme documents;
§ Provide logistical support to Financial Assistant to the organization and preparation of all workshops, meetings and events;
§ Arrange the technical aspect of procurement of equipment, furniture and office supplies
§ Perform all other clerical related duties, upon request.
Qualifications and skills:
§ Driver license;
§ Experience in administrative work, preferably in an international organisation;
§ Knowledge of Romanian and Russian. Knowledge of English is desired;
§ Excellent communication skills, including inter-personal;
§ Good knowledge of Word and Excel is necessary.