University of the Witwatersrand
Library Computer Services
Minutes of the meeting held on the 04 February 2014
Chair: Simon Mofokeng (SM)
Present: Senzo Nkosi (SN)
Lewatle Phaladi (LP)
Khulisa Sithole (KS)
Shaseelan Govender (SG)
Apologies: Charl Roberts (CR)
Sherperd Dube (SD)
Deborah Staples (DS)
Suzanne Saunders (SS)
Minutes: Senzo Nkosi (SN)
Agenda points / Discussions / Decisions / Attention / DeadlineWelcome and introductions / CR
Meetings Report back
SMT Report back / · Meeting was postpone 04th February 2014 / CR
CAB Report back
CAB Attendance:
LP _Jan and Sept
SD _Mar and Dec
SN _Feb and Aug
KS _Apr and Oct
SG _ May and Jul
DS _Jun and Nov / · NB: SN – has swapped with SD for CAB attendance in February, SD will attend in March / SN / Next Meeting
Client Services / No issues / CR
Projects
Primo / · ExLibris has provided feedback that all services will be taken down in the next couple of days / CR
Disabled Student Unit / · MGMT disable unit has been connected. / SM, SN, CR / Ongoing
LIBGUIDES / · Beta version is online for testing
o DS – to send URL
· Possible subscription will only be discussed once the version is out of Beta
· DS will check LibGuides belonging to Steve / CR,DS / Ongoing
P4P / · Alumni printing is working with a card supplied to ground floor staff – Ricoh is working on a permanent solution :
o They came on Friday and battle to login with their account, they promise to come today (Tuesday Feb 04th).
o Touch device has been ordered and will be installed in 2014
· 1st Floor Ricoh 3 has a problem:
o User must choose the size of the paper on the device.
o SM will show Peter this problem and ask him to assist by sorting it out
· Ricoh 2 in first floor needs maintenance kit A & B to being replaced.
· Monitoring KC2 Ricoh printer. / SM,CR,SN,SG,SD
SM
CR
SM, SD
SN / Next meeting
Wireless / · LCS investigating AP for historical papers
o SM awaiting quotation considering purchase of extra AP next year_ Quotes received
o Quote has been refused because purchase will be done 2014
o SM – William Cullen Library basement requesting wireless AP / SM
SG,SD
SM / Next meeting
WIREDSPACE / See Web team minutes
· Configuring @Mire stats module on staging server
o Configuring default displace statistics. / LP,CR,DS / Ongoing
OJS / No Issues / LP
New Image Rollout / · Left with 21 computer in KC1 (Compaq 6200)
o Need new image for it.
· Will do the electronic classrooms after completing the KC1.
· 3 external hard drives were authorized and the order has been created. / SN / Next Meeting
Self-check / · Self-Check rolled out at Main desk.
· SM to arrange meeting with SJ and NM re training _ meeting this coming Friday @ 3pm (07/02/14).
o CR – done demo with Surendra Jugdav
· Archt. Library self-check computer need to being replace, have to discuss with 3M. / SM, SS, CR,SD
Wits Digitization Center / · Screen request – SG, one small screen and big screen has requested
o 3 for their staff (Dudu, Ryan & Mpho).
· OS 1400 install – Awaiting PIMD for contractor to work on photographic room – CR following up
· Atom meeting has been scheduled to discuss space issues for the server
o LP_ Has received the credential for the server (Atom). / SM
SD
CR, SM / Admin
SD
Exam Site / · Migrating to Ubuntu
o LP dates for migration to be confirmed – pending CNS and VAC dates
o LP to discuss with Charl regarding migration dates / LP / 2014
World Cat Local / · No issues / SS/CR / Ongoing
CIBECS review / · SG working on this – has a list of all outstanding staff members needing the install – LCS may install if it is a new PC roll out but if it is a re-install CNS (Ephraim) should be contacted, they will remote to PC while you install
o SG – has done report on people who has CIBECS installed on their PC’s / SG / Next meeting
Law Library Student Computers Project / · The machines at law library will be put into registry
· The thin client will be removed
o Waiting the new date in terms of moving away from the thin clients.
Science Library / 2016 project / CR,SM / 2016
Workgroups / Committees LCS participates in
Wits Digital Library & Archives Committee / Next meeting 13 Feb / CR / Ongoing
CLE Workgroup / · Waiting for 2014 meeting dates / CR / Ongoing
Managed Print Services / · CR attending meetings on behalf of Library / CR
MILL – no feedback
Library Platform / LMS / · RFI will be done in 2014 _ Pending
· All info sent to UKS as requested _ Pending
· SS working to get more info on SEALS
o SS_ will write document and forward to CR and SM _ the document have been written and forwarded to Felix & Paiki. / SS / KS / CR,SS / ?
General / · Mill scheduler is not working so SS is updating every morning: A Ticket has been logged with iii – will be corrected in upgrade Jun / Jul
· Medical school degree course records expired last week due to SIMS problem – SS and KS fixing one by one
o Checking list of students who have no fines but blocked on millennium _ Sorted, no complains at the moment.
o SS to write email to Janet Zambri about the people who are not on WITS payroll and they complain about access problem and they have to go to HR to request to be added to HR system as zero percent _ On going / KS&SS / Next meeting
Branches
Branches / WCL
· Data point request for Semakaleng, will be moving to ground floor
o Waiting for quotation_ Received quote and the order has been created.
· Janet CIBECS is not working SG to check _ done and is working.
LAW
· Quick scanner in Circulation desk is fault, need to being replaced.
· Thin clients are up and running.
o Hope to replace the machines to solve the issue of thin client. / CR&SM / Next meeting
ARCH
· No issues / SM
SD / Next meeting
MGMT
· User Box needs to be created for the new Biz hub in workroom _ all user box were created as requested.
· Order has been created for the workroom data point.
· To connect the disable unit. / SN / Next meeting
EDUC
· No issues / SD / Next meeting
BIOPHY
· Bizhub doesn’t have a point so SN setup with no hard drive - Users will be connected directly for printing.
· SM – will request quote for data point _ order have been created / SN / Next meeting
WHSL
· Front desk CRTs need to be replaced; only to be done once the renovations are completed - SM to put extra data-points to install machines.
o Glenda will indicate where the other data point has to be placed _ points were installed.
· One PC and data point is requested for Large Cyber Room _ done.
· Tablet for Trish is requested - Delivered
· Cyber classroom PC no:2 not working
· Cyber classroom PC no: 9 & 10 monitor resolution. / SN, SM, CR
SD / Next meeting
GEOMATHS
· Shelves to be moved, space created will be used to setup more pcs for the library_ visited area with admin and Biziwe wants KC issue taken to SMT. SMT only agreed on wireless area.(2014) / SN
SD
SG / 2014
ENGIN
· Molefi to follow up with PIMD to arrange with them to sort out the Power Box _ SN to follow up with Molefi _ done.
· Aerial machine IP registration _ done (static 146.141.114.245)
· Maryna print problem regarding user box - SG to follow up _ done. / SN / ASAP
COMM
· Received quotation for Margaret laptop _ was forwarded to SMT for a decision. / SM, CR
WWL
· SG – ground floor PC for visitors was giving problem _ was re-image
· ECR1 back row not connecting to NetOp. / SM
SN / Next meeting
General
General Issues / · LCS leave
o SD leave 27 Jan - 07 Feb
o SS leave 03, 04 and 05 Feb
o SM leave 07th Feb (not yet confirmed), half day on the 10th of Feb in the afternoon
· SG will take responsible for storeroom and workshop from November to January 2014 – SG will check the air-con in the workshop and make sure it is switched off after work each day
· Team building – will be taken up again end Feb 2014 as there is no suitable time left in 2013
· Tri-Annual Review – CR to send invite for meeting next week_2014 CR he is working on document for SMT
· Tickets has to be updated on the Help Desk, if you are awaiting information move the ticket to hold
· CR & SG - List of desktop printers done is requested by SMT / ALL / Next meeting
Staff Report backs
CR / Tickets
SS / Tickets
LP / 10 Tickets
KS / 81 Tickets
SM / 04 Tickets
SN / 13 Tickets
DS / 13 Tickets
SG / 29 Tickets
SD / N/A on Leave
Next Meeting
LCS minutes scribes: / 11 February 2014
LP _Jan and Sept
SD _Mar and Dec
SN _Feb and Aug
KS _Apr and Oct
SG _ May and Jul
DS _Jun and Nov
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