Annex J: Project Document
Government of Papua New Guinea
United Nations Development Programme
Other partners:
Global Environment Facility
Conservation International
Japanese Human Development Trust Fund
Australian Centre for International Agricultural Research
Australian National University
“Community-Based Coastal and Marine Conservation in Milne Bay Province”
Table of Contents
Section 1 3
Part Ia Situation Analysis 3
Part Ib Strategy 3
Part II. Results Framework 5
Part III Management Arrangements 12
Part IV Legal Context 16
Budget 17
SIGNATURE PAGE 25
Annexes to Section 1 26
Section 1
Part Ia Situation Analysis
The project will conserve a representative sample of globally significant marine biodiversity of Milne Bay Province. A detailed description of the problem to be addressed is provided in Part B of the GEF-approved Project Brief in Section 2 of this document. The relevant outcome in the Country Programme is SAS: G3-SGN1-SASN1.
The national institutional and legal framework is described in Part A of Section 2. A description of lessons learned that have influenced project design is provided in Part G of Section 2. An independent review of the project design is provided in Annex C of Section 2.
Part Ib Strategy
The country’s approach to sustainable development, while conserving biodiversity, and its national commitment to these goals are described in Part A of Section 2. UNDP’s Programme in support to these goals is described in its Country Programme Outline 2003-2007 (CPO). The CPO identifies four “Strategic Areas of Support” for each UNDAF objective. The intended outcome for the “Conservation of environment and energy for sustainable livelihoods” strategic area of UNDAF objective 1 is: “Policies developed and implemented to promote sustainable development at national, provincial and local levels”. The project will directly contribute to this outcome.
The specific activities undertaken through this project in support of policy development and strengthened national capacities are described in Part C of Section 2.
1
Part II. Results Framework
A detailed log-frame matrix is provided in Annex B of Section 2 of this document.
Intended Outcome as stated in the Country Programme Outline Results and Resources Framework:Policies developed and implemented to promote sustainable development at national, provincial and local levels
Outcome indicator as stated in the Country Programme Outline Results and Resources Framework, including baseline and target.
Sustainable development parameters and monitoring system established at national, provincial and local levels and reflected upon policies
Applicable Strategic Area of Support:
Conservation of environment and energy for sustainable livelihoods
Partnership Strategy:
NGO-Execution through partnership with Conservation International. A National Steering Committee chaired at the national government level, co-chaired by UNDP. Project work with the following partners: Australian National University; Australian Center for International Agricultural Research; Government of Japan; National and Milne Bay Provincial Governments.
Project title and number: Community-based Coastal and Marine Conservation in Milne Bay Province- PNG/02/G31/A/1G/71
Intended Outputs / Output targets for (years) / Indicative Activities / Inputs /
1. Capacity increased for marine conservation and near-shore resource management at the Provincial, Local Level Government and Ward levels / WDC trained as community facilitators in each of the targeted wards: (8 by Yr2, 12 by Yr 4)
At least 4 WDCs engage communities in marine resource management activities by the end of year 1
All Zone 1 MPA management plans are integrated into LLG Development Plans by Year 5
District-level annual budgeting recognizes marine conservation programs by Year 5
Province-wide dive tourism policies developed and instituted by Year 2.
Communications network for surveillance reporting across Zone 1 by Year 2.
An advocacy alliance is exchanging monitoring data with Provincial Govt by Year 4 / Provide training and extension to Ward Development Committees
1.2.Establish a conflict resolution mechanism at the Ward level
1.3. Engage Local Level Government in conservation efforts
Strengthen the Provincial policy and institutional framework for marine conservation activities.
1.5 Form marine conservation alliance with environmental advocacy and legal service entities. / Project staff Recruitment
Engagement of 15 community based facilitators
Engagement of planning and translation specialist
Engagement of legal advocacy specialist
Equipment: Computers, Boat, vehicle, field and office equipment
Engagement of CIT and GIS specialists in support of MBG
Specialist resource persons
Budget Resources Input
GEF $ 0.5 million
CI $ 0.5 million
UNDP $ 0.2 million
MBPG $ 0.22million
Total $ 1.42million
2. A representative network of community-based marine conservation and sustainable near-shore resource management areas is established / Initial MPA design in Zone 1 targeted sites established and processed for formal recognition by Year 4
Species- management plans developed for 5 community clusters by Year 3.
At least 3 inter-community management forums in Zone 1 convened by Year 4
At least 6 WCAs in Zone 1 gazetted by Year 5.
All PNGDA affiliated dive operators are in full compliance with the dive fee system and are engaged in fee adjustment negotiations by Year 2 / 2.1 Commence a process of adaptive and participatory management planning
2.2 Establish community-based management structures adapted to the local social landscape
2.3 Institutionalise an appropriate community-based monitoring and adaptive management program.
2.4 Establish long-term surveillance and enforcement systems for MPAs
2.5 Establish an independent monitoring and evaluation mechanism to ensure MPA effectiveness
2.6 Develop a tourist/diver marine conservation partnership
2.7 Formalize Marine Protected Areas system / Engagement of GIS Training Specialist
Engagement of Socio-economic specialist
Recruitment of Biodiversity Officer and Resource Economist
Engagement of Marine Biodiversity Assessment specialist
Engagement of ANU/UPNG marine biological monitoring team
Engagement of Fisheries Management Specialist
Recruitment of Marine Protected area and conservation coordinator
Engagement of Protected Area Management specialist
Resource persons
Budget Input
GEF US$ 2.3 million
CI US$ 0.75 million
ACAIR US$0.14 million
MBPG US$0.12 million
TPA US$ 0.07 million
Total: US$ 3.38 million
3. An environmental education program and conservation awareness strategy / Conservation curricula developed and integrated into existing school curricula by Years 4 & 6.
Conservation education materials are developed and distributed to educators in targeted sites (all Zones) by Years 4 & 6:
20 Vocational students are engaged in community-level adaptive management and monitoring activities in target communities by Year 4.
10 church groups in targeted sites are utilizing developed teaching aides and resource materials by Year 4
A communication strategy for the Province is implemented by Year 2.
Communication/Awareness networks instituted by Year 2
Lessons are documented by end of Year 2 / 3.1 Integrate marine conservation and resources management module into primary and vocational school curricula
3.2 Develop, produce and disseminate environmental resource materials for use in primary and vocational schools
3.3. Sensitise school inspectors, superintendents and senior teachers to marine conservation and resource management issues
3.4 Collaborate with local churches to impart conservation values to interest groups
3.5 Train educators at all levels to utilize teaching materials
3.6 Design and implement a marine conservation awareness campaign for Milne Bay Province
3.7 Develop and participate in lessons exchange mechanisms / Recruitment of Education Coordinator
Engagement of Education Materials Production specialist
Project Personnel-
Education Coordinator
Resources Persons
GEF US$ 0.4 million
CI US$ 0.3 million
Total US$ 0.7million
4. Policies on sustainable development and land use strategies for densely populated small islands are finalised, reflecting the nexus between environment, poverty and governance. / At least 30 farming families on 15 islands are engaged in technical extension activities such as integrated pest management, alternative cash and/or subsistence cropping by Year 3
Food security-marine resource awareness materials are produced and disseminated to 45 islands by Year 2.
By Year 3, relevant Provincial level polices reflect the findings and recommendations of the comparative vulnerability analysis for small islands
Small island vulnerability indices are entered into the PNG Resource Information system by Year 3
5 islands are piloting alternative solid waste management programs by Yr 2 / 4.1 Provide agricultural research, training and extension to targeted small island communities
4.2 Undertake comparative vulnerability analysis for small islands in Milne Bay Province based on demographic change and external environmental perturbations
4.3 Employ island waste control and sanitation systems / Sub-Contract- Small Marine communities In Peril Programme and Land-Use and Nutrition Programme
Resource Personnel
Budget Input
GoJ US$ 0.35 million
MBPG US$ 0. 16 million
UNDP US$ 0.30 million
ANU US$ 0.108 million
CI US$ 0.1 million
Total: US$ 1.018 million
1
Third Party Contribution Total: $3,518,705
Global Environment Facility
Number / Unit Cost / US$Personnel:
International / 1 / 545,795 / 545,795
National / 2 / Variable / 129,804
Consultants / 8 / Variable / 595,075
Sub-total / 1,270,674
Training:
Training & workshops / 19 / Variable / 1,002,281
Sub-contracts / 8 / Variable / 369,354
Sub-total / 1,371,365
Equipment:
Expendable / 125 / Variable / 25,585
Non-expendable / 32 / Variable / 101,850
Sub-total / 127,435
Travel:
Mission Costs / 53,658
Sub-total / 53,658
Miscellaneous
Reporting costs / 31,143
M&E / 60,000
NGO Execution Fee / 285,455
Sub-total / 376,598
TOTAL / 3,200,000
Japanese Human Development Trust Fund
Number / Unit Cost / US$Training:
Training & workshops / 2 / 7,500 / 15,000
Sub-contracts (SLUNP) / 1 / 274,732 / 274,732
Sub-total / 289,732
Miscellaneous
NGO Execution Fee / 28,973
Sub-total / 28,973
TOTAL / 318,705
UNDP Contribution Total: $500,000
Personnel:
International / 2 / Variable / 86,409
Sub-total / 86,409
Training:
Training & workshops / 93,591
Sub-contracts / 1 / 300,000 / 300,000
Sub-total / 393,591
Equipment:
Non-expendable / 20,000
Sub-total / 20,000
TOTAL / 500,000
In-Kind and Parallel Financing Total: $ 2,424,317
Government of Papua Guinea – In Kind
Number / Unit Cost / US$Personnel:
National Staffing / ?? / ?? / 58,769
Sub-total / 58,769
Training:
Community Extension and Staff training workshops / 31,892
Sub-total / 31,892
Equipment:
Provincial-Wide VHF Radio System / 1 / 184,000 / 184,000
Sub-total / 184,000 / 184,000
Travel:
Local Travel / 187,692
Sub-total / 187,692
Miscellaneous
Operational and Administrative Costs / 107,647
Sub-total / 107,647
TOTAL / 570,000
Conservation International – Parallel Cash
Personnel:
International / 1 / 80,850 / 80,850
National / 1 / 29,989 / 29,989
Consultants / 2 / Variable / 8,400
Sub-total / 119,239
Training:
Training & workshops / 19 / Variable / 1,048,140
Sub-contracts / 1 / 10,500 / 10,500
Sub-total / 1,058,640
Equipment:
Expendable / 21,438
Non-expendable / 87,675
Sub-total / 109,113
Travel:
Mission Costs / 55,345
Sub-total / 55,345
Miscellaneous
Reporting costs / 16,544
M&E / 7,500
Sub-total / 24,044
TOTAL / 1,366,381
Conservation International - In-Kind
US$Office / 103,775
Communications / 65,100
Misc. / 56,813
Audit / 21,280
Human Resources / 16,296
Total / 283,619
A more detailed breakdown of these costs has been provided by Conservation International, allocating costs across the five years of Phase 1. The detailed breakdown is included in the budget supporting documentation held by UNDP.
Australian National University – Parallel
Small Islands in Peril sub-contract: academic staff time: $108,000
Australian Centre for International Agriculture Research
Assessment of beche-de-mer: ACIAR and CSIRO staff time: $96,317[1]
Part III Management Arrangements
The project will be executed by Conservation International, pursuant to the Project Cooperation Agreement in Annex 1.3.
After finalisation of the Project Brief, UNDP commissioned a NGO Capacity Assessment of Conservation International, from 10-18 September 2001. The assessment was undertaken by a joint team from UNDP Regional Audit Services Centre (Kuala Lumpur) and UNDP Operations Support Group (New York). The team’s report has been used by UNDP and Conservation International to clarify management arrangements and ensure sufficient capacity is in place for satisfactory project execution. See Annex 1.4 for a summary of the capacity assessment issues. Arrangements will be monitored during project implementation. The assessment team will be invited to review the execution practices during and upon completion of phase 1 of the project.
As the Project Brief states, the project aims to transfer execution functions to qualified national institutions. In-line with UNDP’s focus on the importance of governance in Papua New Guinea’s decentralised system (see section 1a), it is intended that the Milne Bay Provincial Government will play a stronger role in the execution of phase 2 of the project. Nevertheless, there is a need to strengthen capacity at the provincial government level in order to ensure the sustainability of the project outcomes. Conservation International will ensure that the Milne Bay Provincial Government is increasingly more involved in the project during phase 1, through the designation of counterparts to each project expert and specific budgeting for counterpart training.
Rather than arbitrarily set a point in time to transfer project execution to the Milne Bay Provincial Government, capacity benchmarks have been established that must be met before the transfer will take place (see Annex 1.5). The aim is for the transfer to take place at the end of phase 1, however provision exists for Conservation International to continue to act as Executing Agency into phase 2. The reviews of execution practices will assess progress towards the benchmarks (see Terms of Reference for the review team in Annex 1.1).
The Government of PNG has requested UNDP’s assistance in executing a number of specific Budget Lines in the Project Budget (see accompanying budget). Due to the nature of the activities, UNDP will provide support services for the two independent reviews of Conservation International’s execution arrangements during phase 1 and the independent evaluations of project progress. These support services provided by UNDP are described in the Letter of Agreement between UNDP and the Government of Papua New Guniea for the provision of support services (Annex 1.6), in accordance with the UN procedures.
The Australian National University has been pre-selected for a $300,000 contract to undertake a comparative vulnerability analysis for small islands (output 4a of the Project Brief in Section 2). This analysis will assist to strengthen the nexus between governance, human-security and natural resource/environment conservation (see Terms of Reference for the sub-contract in Annex 1.1). The work is an integral component of the Australian National University’s “Small Islands in Peril” (SMIP) project, to be implemented in partnership with the University of Papua New Guinea (UPNG) and the National Agricultural Research Institute (NARI), with some technical assistance from Environment Australia. The SMIP project has already been approved by the Board of the Millennium Ecosystem Assessment as a “sub-global” assessment. It represents an opportunity to create positive-feedbacks between the Project, SMIP and the Millennium Ecosystem Assessment. Furthermore, the SMIP objective of capacity development at UPNG contributes to UNDP’s efforts to develop national capacity in Papua New Guinea. For these reasons, the Australian National University has been pre-selected for the sub-contract.