Style Guidance for the NATO CCD COE Workshop on Ethics of Cyber Conflict 2013
1st Author´s Name/s
line 1: dept. name of organisation
line 2:organisation name, acronyms acceptable
line 3: City, Country
line 4: e-mail address if desired
2nd Author´s Name/s
line 1: dept. name of organisation
line 2: name of organisation, acronyms acceptable
line 3: City, Country
line 4: e-mail address if desired
(single-author papers) Author´s Name/s
line 1: dept. name of organization
line 2: name of organisation, acronyms acceptable
line 3: City, Country
line 4: e-mail address if desired
Abstract: This document aims to provide authors with essential information on how to format a paper accepted for publication by NATO CCD COE Workshop on Ethics of Cyber Conflict (a camera-ready paper).
In addition to the present document a Microsoft Word template is available at the workshop’s website. We recommend using the template from the very beginning as it automates the formatting process to a large extent.
This guidance applies the required style and thus provides prospective authors with a visual impression of the final layout.
The abstract shall be 200 to 300 words in length.
Keywords: list of three to six keywords
1. Introduction
This document provides authors with essential information about the style and layout for the camera-ready version of the contribution. It will also inform prospective authors about the prepared Microsoft Word template and how to use it. Technical support in this regard can be provided to a limited extent only. Papers submitted for the conference proceedings are encouraged to show the required style and layout. Proofreading in regard to language is solely the responsibility of the author.
2. Word 2003 Template
The aforementioned Microsoft Word template is available for download on the conference’s website at. Word processors other than Microsoft Word, e.g. Open Office, should also be able to use this template. However, the following description will focus on Microsoft Word only.
A. Generate New File
To generate a new Word document using the template, double-click on the “.dot” file. The newly generated empty file will be ready to use.
B. Applying the Template
All written parts of the manuscript should be marked in the appropriate style. The easiest way to do this might be to create a new file and then copy paste all content into this new file. In a second step you might have to apply the styles.
Alternatively, you can apply the template to the existing file your paper is saved in. The method of doing this is highly dependent on the version of Word that you are using. Using “help” pages is highly recommended.
For Word 2003, please choose “Tools” “Templates and Add-ins” and attach the template. Ensure to check the “Automatically update Document Style” check box and click OK (see Figure 1).
For Word 2007, first of all, please activate the Developer Tab by going to Word Option > “Popular” and checking the “Show Developer tab in Ribbon” box. This gives you access to the Document Template bottom in a new tab, opening the dialog for attaching templates (Figure 1). Proceed from here as described above for Word 2003.
Figure 1. Templates and Add-ins Frame - Where to Attach a Template in MS Word
For Word 2010, navigate to the “File” tab and choose the “Options” command. Then choose “Add-ins” in the newly opened Word Options dialog box. Select “Templates” from the “Manage” drop-down list available at the bottom of the dialog box. Finally click on the “Go” button, making the “Templates and Add-ins” dialog box appear. Follow the further steps as explained above for Word 2003.
3. Footnotes, References and Citation
Consistency in quotation/citation style within the footnotes is paramount. We suggest using as guidance:
· the “Oxford Standard for the Citation of Legal Authorities”, available at http://www.law.ox.ac.uk/published/OSCOLA_4th_edn.pdf (see also the “Quick Reference Guide” available at http://www.law.ox.ac.uk/published/OSCOLA_Quick_Reference_Guide_001.pdf) or
· “The Bluebook: A Uniform System of Citation” (19th ed.), compiled by the editors of the Columbia Law Review, the Harvard Law Review, the University of Pennsylvania Law Review, and The Yale Law Journal (see “Citation Format Examples” available at http://www.bepress.com/til/author_instructions.pdf). See also further information on uniform Bluebook citation available at http://www.globeeducationnetwork.com/library/media/files/bluebook.pdf
4. TYPOGRAPHICAL REMARKS
A. Type Area
Please set page size to 170 mm wide and 240 mm high. For the margins please select “top”: 3.0 cm; “bottom”: 2.6 cm; “left” and “right”: 2.6 cm.
The paper shall be formatted in a single column.
B. Styles and Font Type
The default font type is Times New Roman with a font size of 10pt. Authors are kindly requested to use “Styles”, a feature provided by Microsoft Word and other established word processors, in order to format headings, listings, footnotes etc. in a consistent way.
A quick introduction into usage of styles is available at:
http://office.microsoft.com/en-us/word-help/style-basics-in-word-HA102647012.aspx
All required styles and their characteristics are defined in Table I. If you are not using the Word template please ensure that those requirements are met.
TABLE I Overview Of REQUIRED Styles.
Word Style Name / SpecificationAbstract / Font: (Default) Times New Roman, 9 pt, Justified
Line spacing: single, Space
After: 3 pt, Widow/Orphan control, Style: Linked
Affiliation / Font: (Default) Times New Roman, 9 pt, Left
Line spacing: single, Widow/Orphan control
Author / Font: (Default) Times New Roman, Bold, Left
Line spacing: single, Space
Before: 18 pt, Keep lines together
Caption / Font: (Default) Times New Roman, 8 pt, Centered, Line spacing: single, Space Before: 4 pt, After: 10 pt, Widow/Orphan control, Tab stops: 1,27 cm, List tab, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0 cm + Tab after: 1,27 cm + Indent at: 0 cm
Disclaimer / Font: (Default) Times New Roman, 8 pt, Font color: Custom Color(RGB(127;127;127)), Justified, Line spacing: single, Space After: 0 pt, Border: Top: (Single solid line, Custom Color(RGB(127;127;127)), 0,5 pt Line width, From text: 10 pt Border spacing: ), Bottom: (Single solid line, Custom Color(RGB(127;127;127)), 0,5 pt Line width, From text: 10 pt Border spacing: ), Left: (Single solid line, Custom Color(RGB(127;127;127)), 0,5 pt Line width, From text: 10 pt Border spacing: ), Right: (Single solid line, Custom Color(RGB(127;127;127)), 0,5 pt Line width, From text: 10 pt Border spacing: ), Style: Quick Style, Based on: Normal
Equation / Font: (Default) Symbol, Line spacing: Multiple 0,9 li, Space Before: 12 pt, After: 12 pt, Tab stops: 4,44 cm, Centered + 8,89 cm, Right, Based on: Norma
Footnote / Font: (Default) Times New Roman, 8 pt, Indent: First line: 0,51 cm, Left, Line spacing: single, Space After: 2 pt, Widow/Orphan control, Tab stops: 1,14 cm, List tab, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0,51 cm + Tab after: 1,14 cm + Indent at: 0 cm, Position: Horizontal: 10,79 cm, Relative to: Page, Horizontal: 0,33 cm, Vertical: 1,02 cm, Relative to: Paragraph, Vertical: 0,33 cm, No wrapping
Footnote Text / Indent: First line: 0 cm Tab stops: Not at 1,14 cm, No bullets or Numbering, Style: Linked Based on: footnote Following style: footnote
Heading 1 / Font: 14 pt, Small caps, Indent:
Left: 0 cm
Hanging: 0,63 cm, Left, Space
Before: 12 pt
After: 4 pt, Keep with next, Keep lines together, Level 1
Tab stops: 0,38 cm, Left, Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0 cm + Indent at: 0,63 cm, Style: Quick Style
Based on: Normal
Following style: Normal
Heading 2 / Font: (Default) Times New Roman, 12 pt, Italic, Line spacing: single, Space Before: 12 pt, After: 3 pt, Keep with next, Keep lines together, Level 2, Style: Linked, Quick Style, Based on: Normal, Following style: Normal
Heading 3 / Font: Italic, Do not check spelling or grammar, Indent: Left: 0,32 cm, Hanging: 0,63 cm, Line spacing: Exactly 12 pt, Space Before: 6 pt, Level 3, Tab stops: 0,95 cm, List tab, Outline numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0,32 cm + Tab after: 0,95 cm + Indent at: 0,95 cm, Style: Automatically update, Quick Style, Based on: Normal, Following style: Normal
Component Heading / Small caps, Do not check spelling or grammar, Space Before: 8 pt, After: 4 pt, Level 5, Tab stops: 0,63 cm, Left, Style: Quick Style, Based on: Normal, Following style: Normal
keywords / Font: (Default) Times New Roman, 9 pt, Italic, Left
Line spacing: single, Space
Before: 12 pt
After: 6 pt, Widow/Orphan control
bullet list / Font: 10 pt, Not Bold, Not Italic, Check spelling and grammar, Condensed by 0,05 pt, Indent: Left: 0,51 cm, Hanging: 0,4 cm, Line spacing: Multiple 0,95 li, Tab stops: 1,02 cm, List tab, Outline numbered + Level: 1 + Numbering Style: Bullet + Aligned at: 0,38 cm + Tab after: 1,02 cm + Indent at: 0 cm, Based on: keywords, Following style: Heading 1 Char
Normal / Font: (Default) Times New Roman, 10 pt, Justified, Line spacing: single, Widow/Orphan control, Style: Quick Style
Normal Link / Font: Times New Roman, 10 pt, Underline, Style: Quick Style, Based on: Default Paragraph Font
References / Font: (Default) Times New Roman, 8 pt, Indent: Left: 0 cm, Hanging: 0,63 cm, Justified, Line spacing: Exactly 9 pt, Space After: 2,5 pt, Widow/Orphan control, Tab stops: 0,63 cm, List tab, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0 cm + Tab after: 0,63 cm + Indent at: 0,63 cm
table / Font: 8 pt, Style: Linked, Quick Style, Based on: Normal
table column head / Font: 8 pt, Bold, Style: Linked, Quick Style, Based on: Normal
table column subhead / Font: 7,5 pt, Bold, Italic, Style: Linked, Quick Style, Based on: Normal
table head / Font: (Default) Times New Roman, 8 pt, Small caps, Centered, Line spacing: Multiple 0,9 li, Space Before: 12 pt, After: 6 pt, Widow/Orphan control
table footnote / Font: (Default) Times New Roman, 6 pt, Right, Line spacing: single, Space Before: 3 pt, After: 1,5 pt, Widow/Orphan control
Title / Font: Bold, Left, Space
After: 0 pt, Style: Linked, Quick Style
Based on: paper title
Following style: Normal
sponsor / Font: (Default) Times New Roman, 8 pt, Indent: First line: 0,51 cm, Left, Line spacing: single, Widow/Orphan control, Border: Top: (Single solid line, Auto, 0,5 pt Line width, From text: 2 pt Border spacing: ), Position: Horizontal: 1,08 cm, Relative to: Column, Vertical: 3,95 cm, Relative to: Margin
C. Highlighting
The normal font style is Regular. Please do not use underlining for emphasis and restrict the use of bold and italic to support the comprehensibility of your contribution.
D. Headings
Please use the predefined headings, preferably up to three levels, for structuring your paper. The section headers Acknowledgements and References are required to be formatted in the Component Heading style. All headings shall be formatted using title capitalization.
E. Page Numbers, Headers and Footers
Please keep the headers and footers empty of any content. Those areas will be filled in the further process of editing.
Please do not include any page numbers and ensure that you do not refer to page numbers in the text (refer to sections instead).
F. Language and style
Papers shall be submitted in the English language. Either British or US-American English are acceptable as long as it is used consistently. The quality of the language is one of the criteria for acceptance of the paper within the peer review process. Please ensure that all uncommon terms are explained and all acronyms are introduced. The language and the language style of the submission should show the characteristics and meet the level of an academic paper.
G. Tables, Figures and Equations
The use of tables and figures is encouraged as long as they support the facts laid out in the paper or enhance the comprehensiveness of the paper.
Figure captions shall be placed below the figures; table heads appear above the tables. Please insert all figures and tables after they are referred to in the text.
The use of linked or embedded objects (Object Linking and Embedding, OLE in Microsoft terms) is not possible.
1) Tables
Tables are generated by using the integrated functionality of your word processing software. Please do not use linked objects. Do not use tabs or spaces to format your text in order to make it appear as a table. Tables should be centre aligned.
If you wish to use a table which must be produced in other software and the respective data cannot be transferred into the table functionality of the word processor, please consider creating and using a high resolution picture of the table instead.
The table head must be placed above the table. Use the appropriate style as defined in Table I. Start the heading with “Table [a capital, Roman numeral]:” and ensure all tables are numbered consecutively through the paper. If you include a picture of a table as described above, it should be described as a table rather than as a figure.