Partners in Support

COREJOB DESCRIPTION –HUMAN RESOURCES & TRAINING ADMINISTRATOR

This job description is a statement of the core duties of aHuman Resources and Training Administrator.

Accountability

The post holder is accountable to the Office Manager.

Role and Responsibility

The core responsibility of the HR and Training Administrator is to support the existing team in maintaining the HR and Training administrative functions of the organisation at the registered office.

The post holder has a requirement to uphold the values and principles of the organisation and will be the first point of contact and must therefore present a positive and professional image of the organisation.

Main Responsibilities

The HR & Training administratorwill be employed to deal with:

  1. HR Support - ensure personnel records for all staff are maintained and regularly updated including:

Maintaining accurate contact details for all staff

Ensuring photo identification for all staff are issued and up to date

Issuing change of contract information

  1. Recruitment support - support the Recruitment Manager with:

Co-ordinating interview timetables

Conducting initial telephone screening interviews if requested

Ensuring all relevant paperwork for new starters is completed

Commencing DBS check for already employed staff members

Attendance at recruitment fairs if required

  1. Training Support

Ensuring staff are booked onto required training and have details of the respective training courses

Ensuring staff are registered and enrolled onto e-learning courses and checking courses are completed in required timescales

Ensuring individual training records and the training database are kept up to date

Reviewing non-attendance at training courses

  1. Office Support

Answering incoming calls, taking messages and dealing with client queries

Greeting visitors

Ordering stationery and office supplies

Taking meeting minutes

Co-ordinating the distribution of monthly payslips

General administration support

The responsibilities of the post holder are reviewed regularly and subject to change where necessary.

Partners in Support

CORE PERSON SPECIFICATION – HR & TRAINING ADMINISTRATOR

Location: /

Stevenage

/ Salary: /

£8.50 per hour

Reporting to: / Office Manager / Hours: /

18-22.5hours per week (over 3 days)

EXPERIENCE
1 / Experience of working in an office environment and maintaining key administrative systems / Essential
SKILLS
2 / Excellent planning & organisation skills and an ability to manage a varied and changing workload / Essential
3 / Good interpersonal and communication skills – articulate and a good communicator / Essential
4 / Ability to work independentlyand with minimal supervision / Essential
5 / Ability to meet deadlines and work in an organised and systematic manner / Essential
6 / Proficient in using a computer including the use of Microsoft Word and Excel / Essential
7 / Reliable and trustworthy / Essential
8 / Able to work in a team / Essential
CIRCUMSTANCES
9 / Able to work three consistent weekdays / Essential

Last updated July 2016