Instructions for Drafting “Ghost” Report E-mails

1. Create a complete e-mail. It should include the actual e-mail addresses of required/desired recipients in the “to” and “cc” lines, as well as a draft of the body of the e-mail. Save this in your drafts folder and then copy it as an attachment to an e-mail sent to the COS.

2. Addresses: the current inclusive, master list can be found in both the NIPR and SIPR public e-mail folders “report e-mail addresses”.

To line: Secretary Stackley, Dr. Gilmore (for DOT&E oversight programs), VCNO, DCA (for programs relevant to USMC aviation).

CC line: Include the relevant personnel from the master list in seniority order as indicated below:

  • USFF and CPF for all reports.
  • David Duma (DOT&E, Principal Deputy Director) for all oversight reports
  • PMD to ASN RDA for all reports
  • PCD to ASN RDA for all reports
  • USFF Deputy Commander for all reports
  • OPNAV N8, N9, N9B, N9I on all reports
  • Relevant resource sponsor for subject program (N2/N6, N95, N96, N97, N98)
  • Relevant SYSCOM Commander for subject program (NAVAIR, NAVSEA, SPAWAR)
  • Relevant TYCOM Commanders (Pac & Lant) for subject program
  • Relevant Warfare Center Commander for subject program
  • Relevant PEO for subject program
  • CNAT only for relevant aviation training programs
  • Relevant DOT&E Deputy Director for subject oversight program
  • Relevant DASN for subject program
  • Relevant OTAs for multi-service programs
  • Relevant USCG Flag for subject program
  • CPF N00War (Yoshihara) and USFF N8 Deputy (Cade) for all reports
  • Randy Allen for all NAVAIR programs
  • Respective EAs of senior leadership for subject program
  • COTF Deputy, Chief of Staff and relevant A code
  • Relevant Program Manager for subject program

3. E-mail. If the report is classified and will be sent via SIPR, a ghost NIPR Tipper e-mail is required as well as the actual SIPR e-mail.

All e-mails should include:

  • Salutation

The e-mail should open by addressing the individuals who are in the “To:” address in seniority order. For example:

Secretary Stackley, Dr. Gilmore, VCNO, LtGen. Schmidle,

  • Opening Paragraph

For a NIPR Tipper e-mail, the opening paragraph should read:

The COMOPTEVFOR Operational Assessment/Initial/Follow-on Operational Test & Evaluation (I/FOT&E) report OT-xxx of the program title, CNO Project No. xxxx has been completed and signed. The report is classified and has been sent via SIPRNET.

For e-mails that include an attached Commander’s Report:

The COMOPTEVFOR Operational Assessment/Initial/Follow-on Operational Test & Evaluation (I/FOT&E) report “OT-xxx” of the “program title”, CNO Project No. xxxx has been completed and signed. A copy of the Commander’s Report is attached. The purpose of this test was to determine the program’s operational effectiveness and operational suitability, and its readiness for Fleet introduction.[These words should come right out of the opening paragraph in the Commander’s Report.]

  • Information Paragraph(s)

An accounting of COI performance and/or 4 star level significant deficiencies would be reported in this paragraph if applicable.

  • Bottom Line Paragraph(s)

Bottom line, the “xxx program” is operationally effective and operationally suitable and I recommend Fleet introduction.

  • E-mail Close out

All e-mails should close with the following:

Very Respectfully,

Zoil

RDML Jeffrey R. Penfield

COMOPTEVFOR

757-282-5562

4. For questions or suggestions, please contact the Chief of Staff.

D. R. Pine

Chief of Staff