DEVON HOCKEY UMPIRES ASSOCIATION

MANAGEMENT COMMITTEE MEETING

DATE:12th December 2016

TIME:7.30pm

VENUE:Dolphin Inn, Bovey Tracey TQ13 9AL

PRESENT:

Jon Drew (JD), Pete Hammond (PH), Richard Hill (RH),

Graham Woolcock (GW), Keith Dingle (KD), Denise Aplin (DA),

Matt Reynolds (MR) Paul Earnshaw (PE) Roger Triscott (RT)

Sam Tallowin (ST) Jackie Brooks (JB)

1. APOLOGIES

Bob Whitell, Jamie Oxley

Tom Spencer – no contact or present.

2. MINUTES FROM LAST MEETING

Held on:17th October 2016

Proposed:Pete Hammond

Seconded:Graham Woolcock

3. MATTERS ARISING FROM MINUTES

  • Feedback from UDO and Club Chairs Meeting on 19th September 2016 and matters arising (Paper to be circulated at the Meeting)

To be taken forward to next meeting in absence of BW.

4. MATTERS TO BE BROUGHT TO THE ATTENTION OF THE COMMITTEE BY THE PRESIDENT:

  • Feedback from EH Strategy Consultation Tuesday 15th November 2016 in Taunton:

KD attended. Report to be sent to JD.

  • Report from PE re attending Time to Listen Workshop Monday 19th September 2016:

Report to be sent to JD.

  • Decision on implementation of ‘The Club Agreement 2016/17’ plus an update on Club Status situation:

PH suggested that umpires provided to a Junior Competition should receive a further point on their club status.

Exeter University appointment costs:to be charged at their club status rate.

  • Club agreements:

Active club umpire weighting will change to two. Minimum scores for club scores will revert to last season.

  • Response to queries received regarding DHUA policy on Level 1 Assessment:

At discretion of Umpire Coaching Committee

  • Umpiring Masters Games: appointments process and charging policy:

Masters Teams for EH Cup: umpires to be appointed through DHUA.

5. REPORTSFROM COMMITTEE MEMBERS

Secretary (Correspondence)

  • None

Treasurer

  • Report to be sent to JD.

Membership Secretary

  • Report attached below.

Chief Coach

Umpires Course Co-ordinator

  • BW to report at next meeting

Appointments Secretary

  • Mike Daniel umpired a West Championship game.

Looking at other A* umpires in case we are requested to assist the Westagain.

BUCS Appointments Secretary

  • BW to report at next meeting

DHA Representative

  • DHA planning an ‘awards evening’ and will invite a guest speaker. Asking whether we have any awards to present. PW suggested Umpire and Junior Umpire of the Year. KD suggested Club Hospitality award.
  • Ross Reid update. Approached BBC Devon Sports radio, short review of games after match and evening review, plus columns in Plymouth Herald, Western Morning News, Express and Echo and Independent. Report being sent to JD.

Devon Forum Representative

  • Nothing to report

West Representative

  • Desperate shortage of umpires not being addressed.

Devon Tournament (MR)

  • Exeter University available 2/3 and 9/10 September 2017. Consulting Exe ladies as to when their competition is taking place.
  • Devon Trophy / Cup. MR suggested that Devon tournament could be used to play initial rounds then leading into semi-finals. Playing them in pools at Exeter, Okehampton and Marjon.

KD will take the proposal to Devon HA meeting.

Webmaster

  • Nothing to report

Disciplinary Officer

  • No Regional Officer currently in place.

This would present a problem with appeals.

  • Some umpires not filling out forms correctly or sending to correct address. KD will send out a notification.

6. ANY OTHER BUSINESS

  • (RT) End of Season Dinner: RT having difficulty in finding a suitable or affordable venue. Will continue to look for other venues.
  • (GW)Dissent and Misconduct: PH to email all clubs with methods.
  • (GW)Time-keeping by umpires to matches: PH to email clubs.
  • Umpire course in Exeter:BW has access to list. 35 responses so far: BW looking at venues and in process of finalising course arrangements
  • (ST) Westexe new playing surface: Awaiting League assessment.
  • (JB) EGM needed re Denise Aplin honorarium. KD to amend constitution.

7. DATES FOR MEETINGS

  • Next Management Committee Meeting:Monday 30th January 2017 at 7.30pm

Meeting closed9.10pm

MEMBERSHIP SECRETARY REPORT

Unassessed Umpires:

Timon Chapman U18 – Bude HC

Assessed Umpires:

Clive O’Sullivan – Marjon

Doug Tilley – Uni of Plymouth

Finlay Jones - Isca

Transfer In:

Jonathan Edwards & Michael Lewis – University of Plymouth

Gemma Barnett – Exe

Level 2 – Alasdair West – Exeter Univ

Change of Name:

Zoe Baldwin nee Viggers - Tavistock

Resignation:

Ann Reed – Honiton

Keith Howard – Devonport

Dan Ryan (Unassessed) – Dart

Nicola Stoneman – Oke

George Thomas – Plymouth Marjon – moved away

Unpaid Membership Fees:

  • Neutral Pool – Doug Thom
  • Level One - Ben Ayres,Ben Brandt,Rachael Down,Phil Edwards,Ollie Elliot-Smith,Carl Jeffery,Daniel Law,Mike May,Sebastian McCaughan,Steve Morgan,Kathleen Pitcher,Chris Pittaway,Stuart Read,Sam Stanbury,Henry Stephens,Michael Stonelake,Andrew Strong,George Thomas,Dave Williamson,Holly Wright
  • U21 - Oakley Elsom,Jack Knight,Rachael Stannard
  • Free Membership for 1st Year Unassessed Umpires

Can we can mark these umpires as paid or “free” as they are getting Unpaid Fee reminders and it’s a bit messy. Maybe a membership type – Member (Concession)

  • Accrued Expenses to pay Membership Fee

Any way we can take membership fees from accrued expenses without paying out a whole claim. Same situation as above as they get unpaid fee reminders!!

Rulebooks 2017

We have placed an order for 200 books through Hockey Wales. Awaiting confirmation on price and delivery. We have just over 300 umpires.

Had around half dozen 2015 books left and after a request from Plymouth Marjon posted to them at no cost. Have now found 6 more!!

Refunding Membership Fee re 3 appointments

Can we have a new category in non-appointment Expenses Claim? Something like “HUA Refund of Membership Fee”

Adding Matches - Review

As suggested by Anne Baker (Isca) would be good idea to review the competition type options in the drop down menu

Denise AplinDecember 2016