Form 21 (Sale Certificate) Issued by the Vehicle Dealer

Frequently Asked Questions
The vehicle can be driven or allowed to be driven in public place only after registration by registering authority as under the provision of section 39 of Motor Vehicle Act 1988.
Procedure for New Vehicle Registration:
The registration procedure includes the vehicle to be inspected physically by Inspecting Authority at Registering Authority Office for its particulars and followed by registration. The documents required to apply the registration are as follows :-

1. Form 20 duly filled up.
2. Form 21 (Sale certificate) issued by the vehicle dealer
3. Attested copy of valid vehicle insurance policy/covernote
4. Attested copy of address proof at which vehicle is to be registered.
5. Form 34 duly signed by owner and the financer
6. Road tax (as applicable)
7. Prescribed fee for registration
8. Valid Fitness Certificate (if applicable)
9. PAN Card or Form 60 & Form 61 (as applicable)

Procedure for Change of Address in Registration Certificate:
The following documents are required for change of address in Registration Certificate.

1. Form 33
2. Original Registration Certificate.
3. Attested copy of valid insurance.
4. Attested copy of address proof of the registered owner.
5. Attested copy of valid pollution under control certificate.
6. Attested copy of PAN Card or Form 60 & 61(as applicable)
7. Regarding the change of address in Registration Certificate,where the hypothecation is endorsed in the Registration Certificate, No Objection Certificate from the financer is needed to get the address changed in the Registration Certificate.

Procedure of Re-Registration of already registered motor vehicles brought from one state to other state:
The documents required are as under:

1. Other state registration certificate in original.
2. Form 28 (NOC in duplicate)
3. Form 27
4. Form 20
5. Attested copy of address proof.
6. Attested copy of valid insurance.
7. Attested copy of pollution under control certificate.
8. Fitness certificate in case of commercial vehicle only.
9. Road tax (as applicable)
10. Prescribed fee for registration.
11. PAN Card or Form 60 & 61(as applicable)

Note:Such registration of vehicle in some of the states are subject to clearance from National Crime Record Bureau. The Transport Department arranges the clearance certificate themselves.
Procedure for Transfer of Ownership on Registration Certificate:
The transfer of ownership of a vehicle is to be applied in the concerned Registering Authority Office where vehicle is already registered and following are the documents to be submitted:-

1. Registration certificate in original
2. Form 29 duly filled in duplicate (attested one copy)
3. Form 30 duly filled in duplicate
4. Attested copy of valid insurance certificate
5. Attested copy of address proof of purchaser
6. Attested copy of valid Pollution Under Control Certificate
7. Prescribed fee
8. Attested copy of PAN Card or Form 60 & 61(as applicable)

Procedure for Transfer of ownership in case of death of the registered owner:
In such case the application is to be made by the first legal heirs/the person succeeding to the possession of the vehicle with following documents.

1. Registration certificate in original
2. Form 30Form 31 in duplicate with endorsement of the financier if the vehicle is held on hire purchase agreement along with NOC from financier.
3. Original copy of death certificate of the registered owner.
4. Succession/Survival member Certificate issued by Competent Authority.
5. Affidavit by the applicant to this effect and from the other legal heirs relinquishing their right in favor of the applicant.
6. Attested copies of valid insurance certificate.
7. Attested copy of address proof of Applicant.
8. Attested copy of valid PUCC.
9. Attested copy of PAN Card or Form 60 & Form 61(as applicable)
10. Verification of vehicle on Form 20

For Commercial Vehicle in addition to above:

1. Permit surrender slip.
2. Challan clearance from Traffic and enforcement branch.
3. Tax clearance certificate.
4. Valid Fitness Certificate

Procedure for Endorsement of Hypothecation on Registration Certificate:
If a vehicle is purchased on loan from a financier the same could be endorsed in the registration certificate. The following are the documents required:

1. Registration certificate in original
2. Two copies of Form 34 duly filled (for endorsement of Hypothecation).
3. Attested copy of valid insurance.
4. Attested copy of address proof of the registered owner.
5. Attested copy of valid pollution under control certificate.
6. Prescribed fee.
7. Attested copy of PAN Card or Form 60 & Form 61(as applicable)

Procedure for Endorsement of Deletion of Hypothecation on Registration Certificate:
If a vehicle is purchased on loan from a financier the same could be endorsed in the registration certificate when the loan is repaid and following are the documents required:

1. Registration certificate in original
2. Two copies Form 35 duly filled (for deletion of Hypothecation)
3. A certificate from financier for having retained full dues from the financier (for deletion case only)
4. Attested copy of valid insurance.
5. Attested copy of address proof of the registered owner.
6. Attested copy of valid pollution under control certificate.
7. Prescribed fee
8. Attested copy of PAN Card or Form 60 & Form 61(as applicable)
9. NOC from financer

Procedure for issuing N.O.C for other state:
If a registered owner of a vehicle intends to take his vehicle to some other state & get the same re-registered there, can apply for NOC on prescribed form-28. The following are the required / formalities to be completed.

1. Application on Form 28 (in Quadruplicate)
2. Attested copy of the registration certificate.
3. Evidence of payment of road tax up-to-date.
4. Or no road tax dues certificate from the tax-collection authority.
5. Valid PUCC / Valid Insurance.

Note: Issue of NOC is subject to clearance from N.C.R.B only in some of the states.
Procedure for Re-Registration of (pvt.) vehicle:
As per rules registration of any private vehicle is done for a maximum period of 15 yrs. and after completion of 15 yrs every registered owner is required to get his vehicle re-registered from the same Registering Authority office where it is already registered and following documents are required:

1. Application on Form 25.
2. Registration certificate in original.
3. Proof for the payment of up-to-date road tax paid.
4. Attested copy of insurance certificate.
5. Attested copy of pollution under control certificate.
6. Payment of tax dues if any.
7. Prescribed fee.
8. Attested Copy of PAN card or Form 60 & 61 (as applicable).

Note: The vehicle is brought to the registering authority office for inspection of its Road worthiness if the vehicle is found fit to be driven on the Roads, the re-registration permission is given thereafter.
Procedure for issue of Duplicate Registration Certificate:
Any registered owner can apply for a duplicate registration certificate in case the original one is either lost or mutilated after submitting following documents:

1. Application on Form 26 (in duplicate and one copy duly attested along with the endorsement from the financier of Hypothecated).
2. Original copy of the F.I.R/N.C.R.
3. Attested copy of valid insurance policy.
4. Attested copy of pollution under control certificate.
5. Attested copy of address proof.
6. Prescribed fee.
7. Challan clearance from traffic police & Enforcement wing in commercial vehicles.
8. Tax clearance for commercial vehicles.
9. Attested copy of PAN Card or Form 60 & 61(as applicable)