JOBTITLE:AwardsCoordinator– Central and South Somalia CSS (maternity cover)
TEAM/PROGRAMME:Awards Department / LOCATION:Nairobi based
GRADE:3 / TYPEOFCONTRACT:
Kenyan National
CHILDSAFEGUARDING:Level3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLEPURPOSE:
The purpose of this post is support the Awards Director and National Award Managerin the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.
Under the direction of the Awards Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include managing awards from start to closeout and ensuring data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals,monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly
SCOPEOF ROLE:
Reportsto:Awards Manager
Dimensions:SavetheChildrenworksin 8 countriesin EastAfrica(Kenya,Somalia,Uganda,Rwanda,Sudan,South
Sudan,TanzaniaandEthiopia)withacurrentstaffcomplementofapproximately3500staffandcurrentexpenditureof approximately$200millioneachyear
Staffdirectlyreportingtothispost:None
KEYAREASOFACCOUNTABILITY:
Monitoring and analysis
  • Have oversight of CSSBVA processes, that awards are monitored and tracked on a monthly basis, that BVA analysis reports are produced and that corrective measures to take are followed through
  • Review location and high-risk awards on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections;
  • Reviewin particular allCSSawardsprogressagainstoriginalplansandlogframes,identifyareasofconcernand ensureremedialactionsaretaken;
  • Ensureallawardmonitoringandtrackingsystemsareworkingeffectivelyandare consistentwithcountry programmestrategyandglobalSavetheChildrenawardmanagementprotocolsandbest practice;
Portfolio management and strategy
  • AMS maintenance for area portfolio including relevant updates and follow up and ensuring data accuracy and completeness. Ensuring that SCI award management processes are adhered to.
  • Review agreements and sub-agreements before sign-off
  • Overseethecompilationofarea specific awardmanagementstatistics,includingKey PerformanceIndicators(KPIs),andaudit reportfindingstotheAwardsandComplianceManageronamonthly basis;
  • Plan, coordinate and assist all area specific awards audits from Nairobi
Communicating with impact, negotiation and coordination
  • Work with finance department and field awards coordinatorswithrespectto awardsrevisionsandre-alignmentsfor multi-location awards.
  • Liaise with donors and members on award related communication and follow up issues.
Otherduties:
Providecoverin theabsenceoffield based Awards coordinator and Awards Manager;
ComplywithandpromoteallSCIGlobalPoliciessuchas ChildSafeguarding,whistleblowing,fraudandsafety.
Willingness to travel to field locations within CSS for award management support as may be necessary
Performotherdutiesasmayberequestedbytheappointee’ssupervisor;
COMPETENCIES AND BEHAVIOURS (our Values in Practice)
Developing Self and Others (Skilled level)
-Shows awareness of their strengths and limitations and actively takes responsibility for their development
-Seeks out feedback to understand their areas for improvement
-Actively shares knowledge and experiences with others
Applying technical and professional expertise (Skilled level)
-Delivers work that reflects good knowledge and application of technical and professional standards
-Keeps up to date with trends in their work area
-Maintains ethical and professional behaviour in accordance with relevant codes of conduct
Problem Solving and decision making (Skilled level)
-Gathers the right information and uses critical thinking to make effective and timely decisions
-Stays with a problem or challenge until a solution is reached or no longer reasonably attainable.
-Knows when to involve others in a decision
-Demonstrates awareness of the wider external influences that impact on decision making
-Simplifies processes and procedures wherever possible
Working effectively with others (Skilled level)
-Actively listens to new and different perspectives and experiences of those they work with
-Proactively supports team members and trusts their capabilities
-Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
-Clarifies their role and responsibilities within the team to maximize impact
QUALIFICATIONSANDEXPERIENCE Essential:
RequiredQualificationsandExperience:
Bachelor’sdegreeinBusiness,Socialstudies,Economics,Management,InternationalAffairsorrelatedfield relevanttothepositionrequirements
5 years’experiencein managinglargeawardsfacilities
Minimum3 yearsworkingin internationaldevelopment
EnglishLanguageFluency
Awards& ContractmanagementSkills:
Excellentunderstandingofthe awardsmanagementcycle,logicalframeworks,andM&Econcepts.
KnowledgeofawardsandcontractsregulationsandreportingrequirementsofmajordonorssuchasEU, DFID,ECHO,UN agencies,DANIDA.
Experienceofmanagingawards,cooperativeagreementsandcontractsformajordonors.
FinancialSkills:
Practiceknowledgeoffinancialawardsaccountingandmanagement.
Experienceofanalyzingandcommentingonvariancesbetweenactualandbudgetedexpenditureandrelating thistoactivityreporting
ProgrammeSkills:
Havea basicknowledgeof sectorialprogrammingandlogframes
PersonalSkills:
Excellentverbalandwrittencommunicationskills;abilitytoexplaincomplexissuestobothstaffandpeers.
Abilitytomanageacomplexandvariedworkload;toworkeffectivelyunderpressure;andtoorganizeand prioritiesworktoensuredeadlinesare met.
Anenergetic,flexibleandproactiveapproachwiththeabilitytoworkbothindependentlyandcooperatively within a team setting
Strongteamworkingskillsandabilitytodevelopandmaintaineffectiveworkingrelationsatalllevelsboth withinandoutsidetheteam.
Abilityto challengeandnegotiateassertivelyandcooperativelywithseniorstaff.
Provenabilitytohandlechallengingworkloadwithminimummotivation
Cross-culturalexperience,understandingandsensitivity;
Excellentinterpersonalandwrittenandoralcommunicationskills;
CommitmenttoSavetheChildrenvalues
Dateofissue: June 2018 Author:DM