Lee County School District #1 Approved: August 26, 2017
SCHOOL BOARD
POLICY MANUAL
I ______
Print Name Signature
received an official copy of the 2017-2018 Lee County School District Policy Manual on
______. I am employed at ______
Fill in date Building or Department
as a ______.
Position
I understand that I must return this manual to my supervisor (supervisor to return
manual to the Superintendent) by May 31, 2018. The manual must be returned so
update revisions can be made to ready the manual for the next school year.
If this manual is damaged or lost, there is a $25.00 reproduction fee.
Please return this form to your Supervisor to be returned to the Superintendent as soon as possible.
Mr. Wayne Williams, President of the Board
Lee County School District #1
School Board
POLICY MANUAL
2017-2018
Lee County District Board Policies
LCSD Board Policies Manual
LEE COUNTY SCHOOL DISTRICT #1
Personnel Policies Manual
School Year, 2017-2018
2017-2018 BOARD OF DIRECTORS
Wayne Williams, President; Zone 5
Patrick Walton, Vice-President; Zone 7
Evelyn Shackelford, Secretary; Zone 2
J. Harvey Shaw, Disbursing Officer; Zone 1
Doris Wallace, Board Member; Zone 3
Lydia Lewis, Board Member; Zone 4
Terry Warren, Board Member; Zone 6
Mr. Antony Hobbs, Jr., Superintendent
FORWARD
The purpose of this manual is to state policies of the Lee County School District in a concise, concrete way so that a mutual understanding of the educational philosophy involved will be common ground on which directors, administrators, employees and patrons can work for the best interest of the pupils. These policies are not static but will be modified as the ever-changing needs of its progressive community dictates.
TABLE OF CONTENTS
INTRODUCTORY PAGES Page No.
-Return Policy/Fee, Title Page, Bd. Members…………………………………………….1-3
FORWARD……………………………………………………………………………………………………… 4
TABLE OF CONTENTS ………………………………………………………………………………………5-10
MISSION STATEMENT……………………………………………………………………………………….11
Section 1 -SCHOOL DISTRICT ORGANIZATION Pages 12-15
1.0 -Name and Legal Status of School District ……………………………………………………………………...12
1.1 -Legal Status of School Board…………………………………………………………………………………….12
1.2 -Student Organization Plan……………………………………………………………………………………….13
1.3 -School Day and School Year…………………………………………………………………………………...... 13
Section 2 -SCHOOL BOARD OPERATIONS Pages 14-15
2.0 -School Board Goal and Objectives……………………………………………………………..…………………14
2.1 -School Board Officers………………………………………………………………………………………..…….14
2.2 -Duties of School Board Members…………………………………………………………………………………14
2.3 -School Board Committees…………………………………………………………………………………………15
2.4 -Board-Superintendent Relations………………………………………………………………………………….15
ABBAA-Classroom Visitation By School Board Members………………………………………………………………16
2.5 -Types of Board Meetings……………………………………………………………………………... …………..17
2.6 -Board Meeting Procedures………………………………………………………………………………………...17-18
BBBAB-Powers And Duties Of Board Members Regarding Web Page………………………………………………….19
BBB -School Board Officers………………………………………………………………………………………………20
BD -Policy Development………………………………………………………………………………………………....21
BEA -Original Records May Be Destroyed……………………………………………………………………………….22
BEDH -Citizen’s Remarks at LCSD Board Meetings………………………………………………………………………23
BHAA -Disposition Of School Property……………………………………………………………………………………..24
BHAB Ethical Guidelines And Prohibitions For Educational Administrators,
Employees And Board Members……………………………………………………………………….25-36
BIB -Board Member Development……………………………………………………………………………………….37
Section 3 -GENERAL SCHOOL ADMINISTRATION Pages 38-39
3.0 -School Superintendent…………………………………………………………………………………………...… 38
3.1 -Recruitment of Superintendent………………………………………………………………………………… ...38-39
3.2 -Appointment of Superintendent…………………………………………………………………………………..…39
3.3 -Administrative Personnel…………………………………………………………………………………………….39
Section 4 -FISCAL MANAGEMENT Pages 40-41
4.0 -Annual Operating Budget………………………………………………………………………………………….....40
4.1 -Fiscal Year…………………………………………………………………………………………………………..…40
4.2 -Budget Preparation and Publication Procedures…………………………………………………………………...40
4.3 -Debt Limitation……………………………………………………………………………………………………..…40
4.4 -Revenues……………………………………………………………………………………………………………….40
4.5 -Depository of Fund…………………………………………………………………………………………………….41
4.6 -Bonded Employees…………………………………………………………………………………………………….41
4.7 -Accounting System…………………………………………………………………………………………………….41
4.8 -Financial Reports and Statements……………………………………………………………….……………………………………………………….41
4.9 -Inventories……………………………………………………………………………………………………………42
4.10 -Audits……………………………………………………………………………………………………..42
4.11 -Payment Procedures and Expenditure………………………………………………………………….42
4.12 -Purchasing………………………………………………………………………………………………...42
4.12A -Bidding Requirements……………………………………………………………………………………43
4.13 -Sales Calls and Demonstrations………………………………………………………………………….43
4.14 -Student Activities Fund Management…………………………………………………………………...44
4.15 -School Properties Disposal Procedure…………………………………………………………………...44
Section 5 – BUSINESS MANAGEMENT
5.0 -Emergency Closings………………………………………………………………………………………45
5.1 -Use of School Buildings…………………………………………………………………………………...45
EBH -Building Rental Fees……………………………………………………………………………………...46
5.2 -Transportation Policies…………………………………………………………………………………...46
5.3 -Maintenance Policies……………………………………………………………………………………...47
5.4 -Bus Conduct……………………………………………………………………………………………….47
5.5 -Use of School Buses……………………………………………………………………………………….48
5.6 -Insurance Management…………………………………………………………………………………..48
5.7 -Staff Insurance Program…………………………………………………………………………………48
Section G - PERSONNEL
N/A General Policy Code Pertaining To Teachers………………………………………………49-50
DE Debt Limitation…………………………………………………………………………………..51
DFAAB The County Treasurer To Receive And Disburse School………………………. ……………52
District Funds From One (1) Account
DFF Grants………………………………………………………………………...... 53
DJEAA Purchase Of Commodities For Pre-Kindergarten – Sixth Grade……………………………54
EBD Energy Savings Contract…………………………………………………...... 55-57
EDCBA To Require Students To Be Seated While The School Bus Is Moving……………………….58
EEBB Travel Re-Imbursement Within The School District…………………………………………59
FGCA Free Enterprise In Construction……………………………………………………………….60
FGCBAA Uniform Bidding Requirements For Public Works…………………………………………..61
FGBDA The Bidding Procedures For capitol Improvements………………………………………62-63
GA GENERAL SECTION 64-66
SN Policies applicable to all school employees……………………………………………………..67
GAAA Equal Opportunity Involvement…………………………………………………………….…67
GAAB Employment Criteria………………………………………………………………………..68-69
GAAC Criminal Background Checks……………………………………………………………….….70
GACA Staff Involvement In Decision Making……………………………………………………..71-72
GAD Staff Development Policy…………………………………………………………………….73-78
GAE Complaints and Grievances…………………………………………………………………79-86
GAEA Staff Protection…………………………………………………………………………………...87
GAEAB Sexual Harassment…………………………………………………………………………..88-90
GAF Staff-Student Relations………………………………………………………………………91-92
GAG Staff Conflict Of Interest Outside Employment………………………………………………..93
GAHA Parent-Teacher Conference…………………………………………………………………..…94
GAHAB Parent-Teacher Communication………………………………………………………………..95
GAHAC District Website………………………………………………………………………………96-97
GAHB Political Activities………………………………………………………………………………..98
GAHE Volunteers……………………………………………………………………………………...…99
GAIC Fund Raising Activities ……………………………………………………………………100-101
GAJ Gifts to Staff Members……………………………………………………...... 102
GAL Salary Deductions…………………………………………………………...... 103-104
GBA Compensation Guides and Contracts……………………………………………………105-106
GBAA District Salary Schedules……………………………………………………………………....107
GBAB Change to the Salary Schedule (Based on Increased Funding)………………………...... 108
GBAC Supplemental Teacher Pay……………………………………………………………….109-110
GBAD Payment To Teachers For Additional Contract Days……………………………..111
GBAE Non-Instructional Duty Compensation Schedule………………………………….112
GBE Assignment……………………………………………………………………………113
GBF Orientation……………………………………………………………………………114
GBG Probation - Professional Personnel…………………………………………...... 115
GBH Supervision…………………………………………………………………………....116
GBHA Supervision of Activities………………………………………………………...…...117
GBI Evaluation………………………………………………………………………..118-149
GBK Suspensions……………………………………………………………………………150
GBKA Staff Reduction In Force…………………………………………………………151-153
GBL Coaching Assignments………………………………………………………………..154
GBLA Certified Teacher School Day………………………………………………………..155
GBM Transfer……………………………………………………………………………….156
GBME Mandatory Attendance……………………………………………………………….157
GBN Separation…………………………………………………………………………158-163
GBNB Termination Of Employment…………………………………………………...... 164
GBP Continuing Contract………………………………………………………………….165
GBRAB Licensed Drug-free Workplace………………………………………………….166-169
GBRAD Tobacco Free Workplace…………………………………………………………….170
GBRAFA Sick Leave-Violent Acts………………………………………………………….171-172
GBRAH Communicable Diseases – Aids………………………………………………….173-175
GBRB Early Dismissal………………………………………………………………………..176
GBRC Duty-Free Dismissal…………………………………………………………………..177
GBRCA Daily Planning Period………………………………………………………………...178
GBRE Extra Duty………………………………………………………………………….….179
GBRF District Travel and Reimbursement…………………………………………….180-183
GBRFA District Reimbursement For Tuition……………………………………………184-189
GBRHA Sabbaticals………………………………………………………………………..190-191
GBRHB Conferences and Visitations………………………………………………………….192
GBRI Certified Personnel Personal and Professional Leave ………………………...193-194
GBRIA Jury Duty……………………………………………………………………………...195
GBRIB Illness & Sickness……………………………………………………………….. .196-198
GBRIBA Sick Leave Bank………………………………………………………………… .199-200
GBRIBAA Substance Abuse…………………………………………………………………….. 201
GBRIBAB Absence Due To Assault………………………………………………………… 202-203
GBRIBAD Employee Health Insurance………………………………………………………… 204
GBRIC Maternity Leave…………………………………………………………………. …...205
GBRICA Child Adoption/Rearing Leave…………………………………………………. …..206
GBRID Military Leave…………………………………………………………………… 207
GBRIF Bereavement……………………………………………………………………... 208
GBRIFA Absences………………………………………………………………………….. 209
GCA Substitutes Teachers…………………………………………………………….. 210
GBRJA Student Teaching…………………………………………………………………211
GBRJAA Parental Notification Of An Assignment Of A Non-Certified Teacher
To Teach A Class For More Than Thirty (30) Consecutive Days………………………….. 212
GBRK Vacation Time…………………………………………………………………… 213
GBS Professional Organizations……………………………………………………… 214
GBT Professional Research and Publishing…………………………………………. 215
GBU Staff Ethics…………………………………………………………………….... . 216
GBUAB To Allow Teachers And Other School Employees
To Receive Gifts Or Compensation In Recognition of
The Employee’s Contribution To Education…………………………………….217
GCRAB Certified Personnel Responsibilities in Dealing with Sex Offenders………….. .218
GD Certified Personnel Responsibility to Report Child Abuse……………………..219
GDA Certified Personnel Video Surveillance………………………………………..…220
GDC Duties of the Legislative Liaison…………………………………………………..221
GC CLASSIFIED (Non-Licensed) PERSONNEL SECTION TITLE PAGE…...... …………….222
CONTENTS PAGE…………………………………………………………………………………….223
GCA Compensation Guides…………………………………………...... 224
(GCA) Substitutes……………………………………………………………………. 225
GCACA Non-Certified Employees Drug Testing……………………………………. 226-228
GCBA Experience for Non-Certified Personnel…………………………. ………...229-230
GCBE Non-Certified Personnel Grievances…………………………………………231-239
GCHA Full-time School Bus Drivers……………………………………… ……………..240
GCKA Classified Reduction In Force…………………………………...... 241-242
GCLA Certified Teacher School Day……………………………………………………. 243
GCME Board Meetings…………………………………………………………………….244
GCN Non-Certified Personnel………………………………………………………245-247
GCO Staff Conflict Of Interest…………………………………………… ……………248
GCRAA Sexual Harassment Policy…………………………………………………………249-251
GCRAD Drug-free Workplace………………………………………………. ……………. 252
GCRD Minimum Salary……………………………………………………. ……………..253
GCRG Personal Business Leave……………………………………………………….254-255
GCRGB Illness (Sick Leave)…………………………………………………………. 256-258
GCRGC Maternity Leave…………………………………………………………………….259
GCRIF Bereavement…………………………………………………………. ……………260
GCRK Vacation Time…………………………………………………………………….. 261
GCUF Non-Certified Personnel Responsibilities in Dealing w/ Sex Offenders……….. 262
GDAB Non-Certified Personnel Video Surveillance……………………………... ……..263
GDAC Non-Certified Personnel Mandated Reporting of Child Abuse…………………264
GDAC Non-Certified Personnel Cell Phone Use………………………………………….265
GCUE Non Certified Personnel Responsibilities in Governing Bullying…… …….266-268
GDAD Non-Certified Personnel Employees Injuries and Workman’s Comp……..269-270
Section 7 – INSTRUCTION PROGRAM …………………………………………………….……..273
7.0 -Basic Program……………………………………………………………………..273
7.1 -Curriculum Adoption……………………………………………………………..273
IIA -Grouping for Instruction………………………………………………………….274-277
7.3 -Class Size……………………………………………………………………………
7.4 -Educational Field Trips……………………………………………………………
7.5 -Grading System…………………………………………………………………….
7.6 -Rules for Grading…………………………………………………………………...
IC Certified Personnel School Calendar……………………………………………….278
IDACAA -Acceptable Use Policy ………………………………………………………………279-283
IDACAB -Internet Filters…………………………………………………………………………… 284
IDAJ -To Provide Instruction In The Subjects Of Visual Art Or Music For All Students… .285
IDBAA -Health Related Education Including Physical Education………………………... 286-288
IHAK -Uniform Grading Scale For Non-Traditional High School Courses…………………. 289
IHBG -Home Schooling………………………………………………………………………….. 290
IHCC & 7.6 -Grading Scale for Advanced Placement and College Courses………………………… 291
IHCCA -Valedictorian, Salutatorian, or “Top Ten” Students……………………………………292
IHD -Equal Education Opportunity…………………………………………………………….293
IHDB -GED (General Educational Development) Requirements…………………………….. 294
IKFFA -Smart Core Curriculum and Graduation Requirements………………………….295-299
7.4A -Persons Transported To Athletic And Extracurricular Events……………………….. 300
7.6 -Rules For Grading…………………………………………………………………………301
7.7 -Homework…………………………………………………………………………….302-304
7.8 -Promotion and Retention…………………………………………………………….305-306
7.9 -Evaluation of Instructional Program…………………………………………………….307
7.10 -Controversial Issues………………………………………………………………………. 307
7.11 -School Reporting of Student’s Performance…………………………………………….. 307
JBCBB -School Choice……………………………………………………………………………… 308
JCIDA -Anti-Bullying…………………………………………………………………………..309-311
JJ -Requirements for Participation in Extracurricular Activities……………………………….312-313
7.13 -Requirements for Participation in Extracurricular Activities………………………….313
7.14 -Distribution of Materials and Supplies…………………………………………………..313
JJA -Extracurricular Activities Elementary…………………..……………………………….314
Section 8 – STUDENTS………………………………………………………………………………………. 315
8.0 - Transfers of Resident Students………………………………………………………….. 315
8.1 - Pregnant Students………………………………………………………………………… 315
8.2 - Student Records…………………………………………………………………………… 315
EF -Food Services………………………………………………………………………………...316
IC -Certified Personnel School Calendar………………………………………………………317
JFAB -Transfer Students…………………………………………………………………………318
8.3 -Transfer Between Schools…………………………………………………………………....319
ID -School Day…………………………………………………………………………………….320
IDACAB -Internet Filters………………………………………………………………………………..321
IDAJ -To Provide Instruction In The Subjects Of Visual Art Or Music For All Students……..322
IDBAA -Health Related Education Including Physical Education
Training And Instruction…………………………………………………………………....323-324
IHAK -Uniform Grading Scale For Non-Traditional High School Courses……………………….325
IHCDA -Lee High School Concurrent Credit Policy………………………………………………….326
IHAMD -Lee County School District’s Wellness Policies On Physical Activity and Nutrition…327-336
IJKB -Use of Copyrighted Materials……………………………………………………………….337
IJL -Selection of Library Media Center Materials…………………………………………..338-339
JBB -Entrance Age Students (Who Did Not Attend Kindergarten..…………………………….340
JBCA -Student Residency Policy………………………………………………………………...... 341
JBCBB* -School Choice……………………………………………………………………………342-347
JCABA -Parental Notification Of Students Reported To, Interviewed By, Or Taken Into
Custody By Law Enforcement Personnel……………………………………………….348-353
JCDAN -Reporting Violent Acts…………………………………………………………………...354-355
JICDA -Anti-Bullying Policy………………………………………………………………………356-358
JD -Discipline…………………………………………………………………………………..359-361
JDA -Corporal Punishment……………………………………………………………………..362-363
JDCA - Policies Governing the Suspension of Students………………………………………...364-365
JDD -Suspensions………………………………………………………………………………..366-367
JDEAD -Gun Violence Prevention Week In Elementary Schools……………………………………368
JDEAE -Notification, To School District When A Juvenile Is Arrested Or Adjudicated
Delinquent For Any Offense That May Affect The Safety Of The Juvenile
Or Others While At School…………………………………………………………………...369
JDH -Sexual Harassment……………………………………………………………………………370
JEA -Compulsory Attendance Ages………………………………………………………………..371
JEAA -Attendance Requirements for Grades 9-12……………………………………………..372-373
JEB -Entrance Age Requirements……………………………………………………………..374-376
JEC -Student Accountability and AIP Requirements ………………………………………..377-378
JFAB -Transfer Students……………………………………………………………………………..379
General Information Form……………………………………………………………..380-381
JGFAB -Communicating A False Alarm A Class “D” Felony………………………………………..382
JGFFAC -Offense Of Communicating a Death Threat Concerning A School Employee Or Student…………383
JH -Student Absences And Excuses…………………………………………………………..384-386
JICA -Wearing of I.D. Badges……………………………………………………………...... 387
JICAA -School Uniforms…………………………………………………………………………..388-389
JICE -Student Publications and Distribution of Literature…………………………………...390-391
JICG - Smoking/Use Of Tobacco…………………………………………………………………….392
JLG -Homeless Students………………………………………………………………………...393-394
JLIF -Emergency Drills………………………………………………………………………………395
JQBA -Section 504……………………………………………………………………………………..396
Section 9-DISCIPLINE 398 9.0 -Attendance requirements……………………………………………………….399-404
9.1 -Attendance Policy………………………………………………………………..
9.4 -Elementary Discipline…………………………………………………………..
9.5 -Secondary Discipline……………………………………………………………
-Discipline For Students Receiving Special Services…………………………...
9.10 -Health………………………………………………………………………………….405
9.10A -Drug Abuse by Students……………………………………………………………406
9.10B -Alcohol/Drug Use………………………………………………………………….....
9.10C -Smoking/Use of Tobacco………………………………………………………..407-409
9.11 -Weapons in School………………………………………………………………… 9.12 -Student Interrogations, Searches and Arrest……………………………………
Section 10 – GENERAL PUBLIC RELATIONS 410-412
10.0 -Public Gifts to Schools………………………………………………………………..410
10.1 -Free Materials Distributions in Schools…………………………………………….410
10.2 -Advertising in the Schools……………………………………………………………410
10.3 -Visitors to the Schools………………………………………………………………..410
10.4 -Public Complaints……………………………………………………………………411
10.5 -Complaints about Instructional Materials………………………………………….411
10.6 -Relations With City Government……………………………………………………412
10.7 -School/Business Partnership Program…………………………………………...... 412
9.5A -School Newspapers and Unofficial Publications……………………………....413
KD -Communication Goals…………………………………………………………..414-415
KDA -Parental Involvement…………………………………………………………………….416-417
KDAA -Parental Involvement-Title I………………………………………………………….…418-419
KDDAA -Megan’s Law……………………………………………………………………………...420
KDCA -District Web Site………………………………………………………………………….421-422
KDCA-F1 -Permission To Display Photo Of Student On Website…………………………………..….423
KDCA-F2 -Permission To Display Student Information On Website………………………………..…424
KEC -Challenge of Instructional/Supplemental Materials……………………………………425-427
KFA -Public Conduct On School Property…………………………………………………………428
KHA -Solicitation Of Funds…………………………………………………………………….429-430
Section 13 - ASSESSMENT POLICY ……………………………………………………………………………………….. 431
LBC -Policy For Transferring Into The District From Home Schooling………………………… 432
LBD -Contact with Students while at school…………………………………………433-434
SCHOOL CALENDAR………………………………………………………………………………………………… …435-436
MISSION STATEMENT
The New Lee County School District will produce high performing students by establishing effective parent and community involvement while allocating resources to maintain facilities and an instructional program supported by the hiring an development of a well-qualified staff.
2
LCSD Board Policies Manual
Revised:
1. SCHOOL DISTRICT ORGANIZATION
1.0 Name and Legal Status of School District
The Corporate name of the District shall be the Lee County School District No. “1” of Lee County, Arkansas.
The Constitution of Arkansas requires the General Assembly to maintain a general, suitable and efficient system of free
schools, wherein all children of the state may receive gratuitous Instruction. The General Assembly has implemented
this constitutional mandate through the creation of the governmental unit know as the “school district”. The school
district constitutes a body corporate which possess all the usual powers of a corporation for public purposes, and in
that name may sue and be sued, purchase, hold and sell personal property and real estate, and enter such obligations as
are authorized by law. The board shall be a member of the Arkansas School Boards Association any may be a member of the National
School Boards Association and other organizations which, in the opinion of the board, will be beneficial to the board
in carrying its duties more effectively.
1.1 Legal Status of School Board
Source of Authority The Board is an instrument of the Arkansas General Assembly and
the Arkansas Constitution, the Arkansas statutes, and the regulations of the State Board of Education.
Duties and Powers: The Board shall provide a school system and establish general policies provided by laws, the will of the local citizenry, and the ethics of the professional personnel employed by the Board of Education. Specific duties of the Board include:
To select a superintendent and support him in the discharge of his duties.
To consider and pass upon the recommendations of the superintendent-in policy, appointment and dismissal of employees, salary schedule or other personnel regulations, courses of study, selection of textbooks, or other matters pertaining to the welfare of the schools.
To consider and adopt an annual budget.
To provide by the exercise of its legal powers the funds necessary to finance the operation of the schools.
To appraise the effectiveness with which the schools are achieving the educational objectives of the school district.